CUB Reservations

All reservations must be requested through the online scheduling system: https://events.ship.edu/.

Room # Name Capacity Type

034 Raider Commons Patio 300 Outdoor Space

035 Ship Deck Amphitheater 500 Outdoor Space

001 Raider Dining Room 500 Event Space-Dining

0H1A General & Limited Enterprise Table A N/A Info & Fundraising Table

OH1B General & Limited Enterprise Table B N/A Info & Fundraising Table

OH1C General & Limited Enterprise Table C N/A Info & Fundraising Table

OH1D General & Limited Enterprise Table D N/A Info & Fundraising Table

OH1E General & Limited Enterprise Table E N/A Info & Fundraising Table

OH1F General & Limited Enterprise Table F N/A Info & Fundraising Table

024 McFeely’s Coffeehouse 75 Event Space – Dining

100 Multi-Purpose Room (MPR)* 1000 Event Space

*100A-C, AB & BC not available when scheduled & capacities for the MPR are based on lecture style seating

100A Multi-Purpose Room A (MPR A) 250 Event Space

100B Multi-Purpose Room B (MPR B) 250 Event Space

100C Multi-Purpose Room C (MPR C) 250 Event Space

100AB Multi-Purpose Room A&B (MPR A&B) 500 Event Space

100BC Multi-Purpose Room B&C (MPR B&C) 500 Event Space

103 Anchor Meeting Room 1 40 Meeting Room

104 Anchor Meeting Room 2 40 Meeting Room

105 Anchor Meeting Room 3 40 Meeting Room

123 Orndorff Theatre (OT) 130 Theatre

123B OT Registration Desk N/A Registration Desk

119 Anchor Meeting Room 4 70 Meeting Room

226 Anchor Meeting Room 5 60 Meeting Room

238 Anchor Conference Room 1 30 Conference Room

240 Anchor Conference Room 2 30 Conference Room

Priority Scheduling
- Reservations on Thursday, Friday and Saturdays, or for Annual/Special Events Sunday through Saturday are afforded to student groups & departments responsible for providing weekend programming or annual/special events
  - Fall Reservations: August (after Fall Welcome Week) through December) open campus wide on May 1^st
  - Spring Reservations: January (after New Student Orientation) through April/May open campus wide after Thanksgiving Break
  - Summer Reservations: May through August will be accommodated based on dates for New Student Orientation, Alumni Days and Summer Camps & Conference
Setup Information
- All setup information for events must be submitted to the CUB no later than FIVE-(5) BUSINESS DAYS prior to the event and any information presented outside of this time frame cannot be guaranteed.
- Event walk through required with at least one-(1) representative from the sponsoring group for large/multi space to establish preliminary setup(s), equipment needs/staff, special requests, etc., and these meetings must take place no later than two-(2) weeks prior to the meeting/event
Event & Meeting Titles

Event and meeting titles are required for all reservations, even if the title is not finalized, information can updated closer to event or once this information has been confirmed

Sponsoring Groups are allowed to have no more than two-(2) reps in any AV, Sound or Lighting Booth for coordination purposes only and must be accompanied by an employee of the CUB
Only CUB employees are allowed to operate all equipment in any AV, Sound or Lighting Booth except for LCD monitors & projectors setup in meeting/event spaces for customer use
LCD Projectors/Monitors

A sponsoring group representative should arrive at least one-(1) hour prior, but no later than thirty-(30) minutes prior to event/meeting to allow ample time to set up and/or trouble shoot if necessary
Documents & presentations should also be saved to disk or flash drives in case another laptop must be used

Small Requests such as small quantity requests for additional tables & chairs and minor equipment (i.e., easel, podium, dry erase, etc.) needs will be accommodated if items/staff are available
Large Requests such as major setup changes for staging, tables, chairs and equipment (AV, sound & lighting) can not be guaranteed based on staffing support required for these types of changes

Using the CUB furniture & equipment items outside the building is not allowed unless being used for one of the CUB’s outdoor spaces

No taping of any kind is allowed on any CUB surfaces (walls, doors, windows, railings, painted surfaces, etc.) – the CUB will provide sticky putty for these purposes
Hanging of banners, signage, etc., must be coordinated & approved by CUB staff in advance

Storage of items in the CUB is not allowed due to limited space, however arrangements will be made with sponsoring groups who have multi/all day meetings/events for items to be stored in the spaces reserved.
All items must be removed immediately following meetings/events