Information for Family and Visitors
to Spring Undergraduate Commencement
May 10, 2014
is information for family members and guests of students participating in the
Shippensburg University Undergraduate Commencement program May 10, 2014.
- Parking: University Police will direct
visitors to designated parking areas.
- Inclement weather plans: Up-to-date information about
commencement will be available by calling Hotline at 477-1200. Information will
be placed on Hotline beginning Friday morning, May 9, and will be updated as
needed. Final information on the ceremony will be
available beginning at 7 a.m. Saturday, May 10 on
Hotline and the university’s website at www.ship.edu.
event of inclement weather, commencement will be in Heiges Field House in two
ceremonies with participants to attend the ceremonies based on their colleges.
Members of the John L. Grove College of Business and the College of Education
and Human Services will participate in the 11 a.m. ceremony and members of the
College of Arts and Sciences will participate in the 3 p.m. ceremony. Tickets
will be required for guests for both ceremonies.
The decision to move indoors will be made by Interim President
Harpster as soon as he can to allow time to notify
graduates and their guests.
- Tickets: No tickets are required for the
outdoor ceremony. Seating is on a first come, first-served basis. If inclement
weather forces a move into Heiges Field House, each graduate in both ceremonoes will receive tickets for guests. ONLY TICKET HOLDERS WILL BE ADMITTED TO
THE FIELD HOUSE. The number
of tickets for each graduate will be announced in late April when the
final number of graduates is determined. No
tickets will be mailed. Tickets do not guarantee a specific seat as
seating is on a first come, first-served basis. A
“will-call” arrangement is planned for graduates unable to visit the store
before commencement. If graduates cannot stop in the store before May 10, they
may send an e-mail to email@example.com requesting the tickets be held for pick-up. Any
graduate who does not need all allotted tickets is asked to leave the extra
tickets with the University Store to be added to a pool for other graduates.
Any extra tickets will be distributed on a first-come, first-served basis and
will be limited to two additional tickets per graduate. Alternate
viewing sites will be available into which the ceremony will be broadcast live,
whether it is outdoors or indoors. No tickets are needed for entrance to these
sites. These sites include the Ceddia Union Building (indoor or outdoor
ceremonies) and other selected facilities if the ceremonies are indoors.
- Guests with special needs: Graduates
should make arrangements for seating for guests with special needs by
contacting the Office of University Communications and Marketing in writing by May 2. THIS REQUEST MUST BE MADE BY THE GRADUATE FROM HIS OR
HER SHIP.EDU E-MAIL ACCOUNT. Special designated areas will
be available for individuals who require special assistance. An interpreter
(signer) will be at the ceremony.
- Restrooms: Restroom
facilities are under the grandstand and adjacent to the visitors’ bleachers.
The Ceddia Union Building also will be open for those needing restroom
facilities upon arrival to campus
- Guest admission: Gates to Seth Grove Stadium open
at 9 a.m. for guest admission. Light refreshments will be available for guests
who arrive early. Refreshment stands also will be open. Guests should arrive in
time to be seated by 10:30 a.m. The academic procession begins promptly at 11
a.m. The ceremony ends at approximately 1 p.m. If the ceremony is moved
indoors, guests are asked to be in their seats 30 minutes prior to the start of
- Photographs: Family and guests will not be
permitted on the field or near the stage to take pictures. A photograph of each
graduate will be taken by the official photographer, Grad Images, which will
contact graduates with details. The firm’s website is www.gradtrak.com.
- Alcohol: Possession and consumption of
alcoholic beverages are prohibited. Beverages will be confiscated and violators
will be evicted from the facility.
For further information, please
contact Dr. Peter M. Gigliotti, Commencement Committee chair, at 477-1202, or
by e-mail at SUnews@ship.edu.