Commencement Ceremony Instructions
May 10, 2014
The university has
separate commencement programs for undergraduate students and graduate
students. The ceremony for graduate students is 7 p.m. May 9 in the H. Ric Luhrs
Performing Arts Center and the ceremony for undergraduates is 11 a.m. May 10 in
Seth Grove Stadium. Graduate students will receive additional information from
the School of Graduate Studies on their ceremony.
GENERAL INFORMATION FOR UNDERGRADUATE DEGREE
receiving a bachelor’s degree during Spring Commencement. We want the ceremony
to be a dignified and memorable event that you will recall with pride and joy.
To help accomplish this, please familiarize yourself with these instructions,
as there is no rehearsal.
Note — Inclement Weather and Hotline
about commencement will be available by calling Hotline at 477‑1200.
Information will be placed on Hotline beginning Friday morning, May 9, and will
be updated as needed prior to the ceremony. Hotline and the university’s
website are the ONLY official
sources of information about commencement.
In the event of inclement
weather, commencement will be in two separate ceremonies in Heiges Field House.
Participants will attend the ceremonies based on their colleges. Members of the
John L. Grove College of Business and the College of Education and Human
Services will participate in the 11 a.m. ceremony, and members of the College
of Arts and Sciences will participate in the 3 p.m. ceremony. Tickets will be
required for all guests for either indoor ceremony.
In case of inclement weather, the decision to move indoors will be made
by Interim President Harpster no later than 7 a.m. May 10. Individuals may call
Hotline at 477-1200 about the ceremony and any possible changes. The
information will also be posted on the university’s website.
and Guest Information
Parking — University Police will direct visitors to designated parking
Tickets — No tickets are required for the outdoor ceremony. Seating
will be on a first‑come, first-served basis. If inclement weather forces a move
to Heiges Field House, each graduate in both the 11 a.m. ceremony and 3 p.m.
ceremony will receive tickets for guests. ONLY
TICKET HOLDERS WILL BE ADMITTED TO THE FIELD HOUSE. The exact number of
tickets will be determined in late April when the final number of graduates is
Tickets will be distributed in the University Store. Identification is
required to pick up tickets and you will be required to sign for the tickets. Tickets will NOT be mailed. Tickets do not guarantee a specific seat as seating is on a first‑come,
If you cannot stop in the store before May 10, please send an e-mail to email@example.com
your tickets be held in your name for you to pick up at the store. If you plan
to leave your tickets for a family member, please identify that family member
who also must sign for the tickets.
ceremony will be broadcast into alternate viewing sites, whether it is outdoors
or indoors. No tickets are needed to enter these sites. These sites include the
Ceddia Union Building (indoor or outdoor ceremonies), and other selected
facilities if the ceremonies are indoors.
Guests with special needs — You should make seating arrangements for guests
with special needs by contacting the Office of University Communications and
Marketing in writing by Friday, May 2. This
request MUST be made by the graduate, not a family member. Please include
the guest’s name and the name of one
person who will sit with him/her. Please indicate the special need and
if your guest will use a wheelchair. An interpreter (signer) will be at the
ceremony. You may contact the office via e-mail at SUnews@ship.edu. Please ask for a reply to
ensure the request was received. If the ceremony is indoors, guests with
special needs will require a ticket from the graduate’s allocation.
Restrooms — Restroom facilities are under the grandstand and portable
facilities will be available next to the visitors’ bleachers. The Ceddia Union
Building also will be open for those needing restroom facilities.
Students who need special assistance — Graduates with physical
disabilities requiring special assistance are asked to call the Office of
University Communications and Marketing at 477-1202 or send an e-mail to SUnews@ship.edu by May 2.
Guest admission — Gates to Seth Grove Stadium open at 9 a.m. for
guest admission. Light refreshments will be available for guests who arrive
early. Refreshment stands also will be open. Please have your guests arrive in
time to be seated by 10:30 a.m. The academic procession begins promptly at 11
a.m. The ceremony ends at approximately 1 p.m. If the ceremony is moved
indoors, guests are asked to be in their seats at least 30 minutes prior to the
start of the program. Saving of seats is not allowed.
Photographs — Family and guests will not be permitted on the field to
take pictures. The official photographer, Grad Images, will take a photograph
of each graduate and contact you with details about the photograph. The firm’s
website is www.gradimages.com.
Cap and Gown — Participants in the ceremony may wear only academic
regalia approved by the Commencement Committee. Because of the artificial turf
in the stadium it is STRONGLY
encouraged that flat or low-heeled shoes be worn to make walking on the turf
Alcohol — Possession and consumption of alcoholic beverages are
prohibited. Any such beverages will be confiscated and violators will be
evicted from the facility. Participants
who appear intoxicated will NOT be
allowed to participate in the ceremony.
Valuables — You are responsible for your
valuables; leave them at home or in the possession of a relative or friend. The
university is not responsible for lost, stolen or misplaced items.
CHECK-IN, ROBING AND ASSEMBLY FOR OUTDOOR
1. Check-in — Report to the check‑in desk in
the main lobby of ShipRec at 9:30 a.m. to pick up your name card and be placed
in your college’s lineup. Please do not lose it as the card assigns you to a
place in the procession and a seat based on your college. During the ceremony
you will hand the card to the announcer, who will read your name.
If the ceremony is indoors, graduates in the first ceremony
should begin reporting to the Heiges Field House lobby at 9:30 a.m. and
graduates in the second ceremony should begin reporting to the Heiges Field
House lobby at 1:30 p.m.
2. Tassels — Position
your tassel on the right side of your mortarboard. You will be
instructed to shift it to the left side during the ceremony.
— Follow the instructions of the class marshals, who will assist you in lining
up and lead you through the ceremony. After you robe, please find your position
in line as designated by the color of and number on your name card. Your college
determines your position.
a.m. — The class marshals will lead the four columns of the procession to
the stadium running track.
3. 11 a.m. — The university marshal carrying
the Shippensburg University mace will lead the procession onto the field of the
4. Seating — The class marshals will lead you
onto the field and direct you to your seats. Move into your row and take your
seat. Once all graduates are on the field, you will be asked to stand when faculty
enter the stadium. Gentlemen, please
remove your mortarboards during the national anthem, invocation, alma mater and
5. Seating— Seating will be in four columns.
Column one will be Grove College of Business. Column Two will be College of
Education and Human Services. Columns Three and Four will be College of Arts
CONFERRING OF DEGREES
At a certain point in the
ceremony, you will be asked to stand and will be presented to Interim President Harpster
who will confer your degree. When the president finishes saying “. . .with all
the rights, privileges and responsibilities pertaining thereto,” he will
instruct you to move your tassel from the right side to the left side of
your mortarboard. You then will be asked to sit and await instructions from the
Awarding of Degrees — On cue from the class
marshal, rise and move into the center aisle. When released by the class
marshal, move to the announcer and present your NAME CARD. Next, move to the
dean to receive your diploma cover and then to President Harpster, where a
handshake is extended and a photograph taken. Return to your seat and sit down
immediately. Please follow the directions of the class marshals carefully.
GRADUATES ARE TO REMAIN IN THEIR SEATS FOR THE ENTIRE
Following the benediction,
the platform party, dignitaries and faculty will leave the arena in the
recessional. After they have cleared the aisle, the class marshals will release
you without a recessional. This ends the ceremony.
Should you have any
questions concerning participation in the ceremony, please contact Dr. Peter M.
Gigliotti, Commencement Committee chair, at 477-1202 or via e-mail at SUnews@ship.edu.