Commencement Ceremony Instructions
Dec. 13, 2014
GENERAL INFORMATION FOR UNDERGRADUATE DEGREE
on earning your degree. We want your commencement to be a dignified and
memorable event that you will remember with pride and joy. To help accomplish
this, please familiarize yourself with these instructions as there is no
weather and Hotline: Information about
commencement will be available on Hotline (477‑1200) beginning Dec. 12, and will
be updated as needed. Final information will be available by 7 a.m. Dec. 13.
Hotline, the university’s website and the university’s Facebook and Twitter
accounts are the official sources of information about commencement.
and guest information
- Tickets — No tickets are required for guests, and seating is first‑come,
- Parking —University Police will direct your family and guests to
- Guest admission — Doors to the field house arena open at 9 a.m. for
guests. Light refreshments will be available. Please have your guests arrive and
be seated by 10:30 a.m. The academic procession begins promptly at 11 a.m.; the
ceremony ends at approximately 1 p.m.
- Guests with special needs — You should make arrangements for any of your
guests with special needs by contacting the Office of University Communications
and Marketing by e-mail at SUnews@ship.edu by Dec. 5. The note should include the guest’s name and the
name of the one person who
will sit with him or her. Please indicate if your guest will bring his or her
own wheelchair, or uses a walker. An interpreter (signer) will be at the
- University store — Store hours Dec. 13 are 9 a.m. to 3 p.m.
- Photographs — Family and guests are not allowed to approach the stage
to photograph graduates. A roster with your name and
address will be sent to Gradimages. Their photographer will photograph
you as you receive congratulations from Interim President Harpster. The firm
will contact you concerning your interest in purchasing photos. The firm’s website is www.gradimages.com.
- Cap and gown — Only academic regalia approved by the Commencement
Committee may be worn by graduates. Inappropriate decorations on caps and gowns
must be removed prior to the ceremony. Members of academic honor societies may
wear the appropriate cord or medallion as provided by their society.
- Alcohol — Possession and consumption of alcoholic beverages are
prohibited. Beverages will be confiscated and violators will be evicted from
the facility. GRADUATES WHO APPEAR
INTOXICATED WILL NOT BE ALLOWED TO PARTICIPATE.
CHECK-IN, ROBING AND ASSEMBLY
Special assistance — Graduates who need special assistance to participate in the ceremony are
asked to call 477-1202 or send an e-mail to SUnews@ship.edu by Friday, Dec. 5.
Checin-in — Report to the check‑in desk in the main lobby of Heiges before 10 a.m.
Pick up your name card. The card assigns you to a place in the procession and a
seat based on your college. During the ceremony you will hand the card to the
announcer, who will read your name.
Assembly/robing — Your assigned assembly
and robing areas on the second floor are:
name cards: Room 200 Blue
name cards: Room 230
— Women use the lavatory in the basement women’s locker room. Men use the
lavatory on the second floor of the field house.
Valuables — You are responsible for your
valuables; leave them at home or with a relative or friend. The university is
not responsible for lost, stolen or misplaced items.
— Position your tassel on the right side of your mortarboard. You will
be instructed to shift it to the left side during the ceremony.
— Follow the instructions of the class marshals, who will assist you in lining
up according to the letter “A” or “B” and the number on your name card. Your
position is alphabetical by college.
a.m. — Class marshals will lead the two columns of the procession down the
stairs to the lobby. The columns will move in different directions at varying
speeds when you enter the arena. Please pay careful attention to your proper
position and spacing.
3. 11 a.m.
— The marshal carrying the mace will lead the procession into the arena
followed by members of the 50-year class, graduates, faculty, academic and
administrative leaders and the platform party.
— The class marshals will lead you into the arena and direct you to your seats.
Move into your row and fill all seats. Please
be seated as soon as you enter the row. Gentlemen, remove your
mortarboards during the national anthem, invocation, alma mater and
benediction. Students with white cards will be in Column A and students with
blue cards will be in Column B. Column A will be Grove College of Business and
College of Education and Human Services graduates. Column B will be College of
Arts and Sciences graduates.
CONFERRING OF DEGREES
At a certain point in the
ceremony, you will be asked to stand and will be presented to Interim President
Harpster who will confer your degree. When the president finishes saying “. .
.with all the rights, privileges and responsibilities pertaining thereto,” he
will instruct you to move your tassel from the right side to the left
side of your mortarboard. You then will be asked to sit and await instructions
from the class marshals.
Awarding of Degrees — On cue from the class marshal, rise and move into
the center aisle. When released by the class marshal, move to the announcer and
present your NAME CARD. Next, move to the dean to receive your diploma cover
and then to Interim President Harpster, where a handshake is extended and a
photograph taken. Return to your seat and sit down immediately. Please follow
the directions of the class marshals carefully.
GRADUATES ARE TO REMAIN IN THEIR SEATS FOR THE ENTIRE
Following the benediction,
the platform party, dignitaries and faculty will leave the arena in the
recessional. After they have cleared the aisle, the class marshals will release
you without a recessional. This ends the ceremony.
Should you have any
questions concerning participation in the ceremony, please contact Dr. Peter M.
Gigliotti, Commencement Committee chair, at 477-1202 or via e-mail at SUnews@ship.edu.