HALL BULLETIN - Winter Break 2017-2018
QUIET HOURS DURING FINAL EXAMS
HOUR QUIET HOURS will go into effect in all residence halls at 8 PM on Friday,
December 8, 2017.
29, 2017 – Requests are due to firstname.lastname@example.org
by 12 noon for housing needs over winter break. Requests are due to Resident
Director by 12 noon for housing needs after 4 pm on December 15, 2017, due to
transportation issues or graduation.
15, 2017 – Residence Halls close at 4 pm. Reisner Hall dining ends at 7 pm.
15, 2017 – Deadline to apply to be a Resident Assistant for the 2018-2019
academic year. Visit http://www.ship.edu/housing/BEanRA
for more information.
21, 2017 – Students may return to residence halls after 1 pm.
WINTER BREAK POLICIES AND PROCEDURES
should vacate their residence halls as soon as possible after completing their
last exam. Athletic team needs are coordinated through the coaches and
Athletics department. Individuals who will be offered housing over the break
may have to relocate to temporary housing due to the consolidation of residence
hall use for conservation of energy. Be sure to take all items you will need,
such as passports, prescriptions and other time-sensitive materials. Please
remember the University does not carry insurance protecting students’
belongings. Although attempts will be made to maintain tight security over the
break, it is recommended that valuable items be removed from the halls during
the vacation break. Facilities staff members will enter all rooms and suites
over the break to change air filters on HVAC units.
HOLIDAY DECORATIONS POLICY
used for seasonal or special events must be made of fire retardant materials.
Natural trees and natural decorations are not allowed. No holiday lights are
permitted in private bedrooms, suites, and apartments.
will be offering a Winter Break RECYCLING/DONATION service for clothing and
household items in your residence hall. A recycling area for the items will be
located in your building in the lobby. Please see your RAs or RD for full
details. Donate any unused or needed items. All items should be clean, dry, and
as organized as possible in your designated drop off location. Please help keep
the items below out of our landfill. Please consider donating the following
items – clean and dry clothing, shoes, electronics, kitchen and bathroom items,
backpacks, luggage, games/toys, decorations, sporting/outdoor equipment. See
your buildings digital signage for full details on what is acceptable. Student
room furniture, mattresses, and carpets are not able to be donated for this
END OF SEMESTER RESIDENCE HALL INSPECTION
residence life staff will be conducting a detailed room inspection. To be sure
your accommodations meet all expectations, please adhere to the following
(failure to do so will result in documentation):
empty, defrost, and unplug your refrigerator – leave the refrigerator door open
your room or apartment (you may leave your belongings over the winter break)
all holiday decorations
all electrical items, including aquariums
all items away from heating units
and lock all windows
blinds down and open slats
off all lights
you had item(s) confiscated at Thanksgiving break which are not permitted in
the residence halls, stop by your residence hall office and take your item with
you. Please refer to the student handbook, the Swataney, for clarification of
items not permitted on campus. – i.e. (candles, incense, hotpots, more than one
refrigerator, etc.) Also, if you were in violation of a Student Code of Conduct
and have outstanding letters to return to the Dean of Students office, please
do so before leaving for Break.
CURRENT HOUSING AGREEMENTS
residence hall students are reminded that housing agreements are for the ENTIRE
academic year. Releases from the Housing Agreement are only approved for
extraordinary circumstances. If a student is not released from the Housing
Agreement, he/she will continue to be responsible for the second-semester fees,
even if he/she moves out of the Residence Halls. STUDENTS THAT ARE NOT
OFFICIALLY RELEASED FROM THEIR HOUSING AGREEMENTS WILL STILL BE RESPONSIBLE FOR
ON-CAMPUS HOUSING FEES ON THEIR STUDENT ACCOUNTS. Please refer to the housing
agreement (housing.ship.edu) for details regarding the 2017-18 Housing
space is or becomes available in a room/suite it must be kept available for
use. If a resident is using the space as a single they are subject to be billed
for a single room rate. Students must leave for winter break with half-vacant
rooms prepared to take on another resident for the start of the spring
semester. If this is not done, students may receive a failure to comply
judicial violation and Housing and Residence Life staff may have to move
personal items over the break to prepare for a new resident.
STUDENTS NOT RETURNING TO RESIDENCE HALLS /UNIVERSITY FOR SPRING
your room, especially the floors; remove posters, etc.
university furniture must be in its proper place
all personal items from your room
your room for any damages (or wear and tear)
a check-out time with your RA
RA will accompany you to your room for a preliminary inspection of the room;
have you sign your check-out forms and, in your presence, lock the door with
your room keys to the RA
final room inspection may be conducted by your Residence Director and RA
following your departure
STUDENTS ACADEMICALLY DISMISSED
residential students who are academically dismissed must return to campus to
remove their belongings from their rooms. We are asking you to do this
according to the schedule provided below.
January 11 - 11:00 am – 3:00 pm
January 12 - 11:00 am – 3:00 pm
January 14 - 1:00 pm – 4:00 pm
January 16 - 11:00 am – 3:00 pm
are expected to complete your move during the listed hours. Housing and
Residence Life staff members are not scheduled to be available outside these
is the responsibility of each individual student to return his/her room and
mailbox key. Students using the express check-out method should only do so for
their residence hall room keys. All mailbox keys need to be returned to the UPS
Store in the CUB to avoid being billed for a $25 replacement fee.
END OF SEMESTER ROOM CHANGES FOR SPRING 2018
approved to make an end of semester room change for Spring 2018 will receive
approval from Housing and Residence Life. Students receiving approval MUST
remove all belongings from current space and checkout of this space BEFORE
leaving for the semester break, so the University can prepare vacancies for
occupancy by new students. Instructions will be provided with approval. If a
student fails to vacate the current space before departure, the room change
request will be canceled and the student will need to remain in the current
will not be forwarded to your home address during the semester break. If you
have special concerns you should communicate them to the mail personnel the UPS
Store in the CUB. Any resident not returning in January must complete a change
of address with the UPS Store. If you are not returning to the residence halls
for the spring semester, your mailbox key must be returned to the UPS Store in
the CUB. It may not be provided to the RA to return for you. It is not
permitted to be put into the residence hall express check-out boxes. Students
will be billed if they are not returned to the UPS Store in the CUB.
2018-2019 ON-CAMPUS HOUSING AGREEMENTS
on-campus housing sign-up process began Monday, October 30
should electronically sign the 2018-2019 Returning/Graduate Student Agreement.
The $200 housing deposit is waived and not required until after November 27,
2017. After that, the $200 deposit and housing agreement will be due by
Thursday, February 1, 2018, to be eligible to select a housing assignment for
2018-2019. Agreements are NOW available in the student’s MyShip portal.
Students can select their roommates, residence hall, and room assignment in the
MyHousing portal shortly after signing up.
FINALS WEEK DINING SCHEDULE
Wishes for a Strong Finish to the Fall Semester! Good Luck with Finals!
a Safe Break!
and Residence Life