Student Housing Checklist
included below for housing transition processes that will occur over the next few
months and over the winter break. Please read carefully and seek advisement
from Housing and Residence Life staff with any questions or concerns.
currently living on campus in the fall semester do not have to sign another
agreement for spring 2018. The 2017-18 agreement is for the full academic year.
Students interested in living on campus again next year can sign the 2018-19
returning student online agreement in the myship portal for fall 2018 &
spring 2019. All returning student housing deposits will be waived through
1. If you want to change your
current room for the spring semester -
Students requesting a room change for the spring semester in all residence
halls must submit the Room Change Request form through their Residence Director
and the Housing and Residence Life office by Wednesday, November 29, 2017, at
4:30 pm. All spring room change requests that come through after this deadline
may not be approved until after February 6, 2018.
• Spring room
change forms need to be noted at the top right corner that it is a Spring 2017
• Approval will
be determined based on the occupancy and may not be communicated until after
February 6, 2018.
• All residents
who are notified they are approved for room changes for Spring 2018 must check
out of Fall 2017 assignment before departing campus for winter break.
• Half vacancies
will not be cleaned prior to move in. Failure to move prior to departure for
winter break will result in cancellation of approved change.
• Prior to
Friday, December 15th, residents approved to move may coordinate with the RD to
move whenever the prospective space becomes vacant.
approved to move can take items home and check-in to new space when returning
to campus for Spring Semester, but you must communicate this to the RD.
• If a resident
wants to have an incoming or re-admit student move in with them in the Spring
semester, a Room Change Request form needs to be submitted listing the new
resident. The resident will also need to ask his/her prospective new roommate
to send an email to email@example.com
requesting to live in the space.
2. If you plan on withdrawing,
transferring, are in a fall only one-semester agreement, or have had a release
request approved by Housing and Residence Life - All students who are
not returning to the residence halls for Spring 2018 must complete the
Withdrawal from Residence Hall form. These are due by Friday, December 1, 2017,
to the Housing and Residence Life office through the Resident Directors.
Students already approved for a fall only housing one-semester agreement, due to
graduation, student teaching, study abroad, etc. do not need to submit a
Withdrawal from Residence Hall form.
• IF YOU DO NOT
SUBMIT THE WITHDRAWAL FORM, YOUR SPRING SEMESTER BILLING WILL REMAIN ON YOUR
STUDENT ACCOUNT AND YOU WILL BE RESPONSIBLE FOR ALL CHARGES.
• Please work
with your Resident Director to obtain and submit a Withdrawal from Residence
• All students
not returning for the spring semester must officially check out of the
residence hall by completing their Room Condition Report with the hall staff
and returning their room key. All UPS keys need to be returned directly to the
UPS Store in the CUB. Residence Hall staff will not take mailbox keys to turn
them into UPS. You will be billed if you return your UPS key to the residence hall
express check-out box.
3. If you are interested in
requesting to be released from your current housing agreement - Residents desiring to
commute from the home of their parent(s)/guardian(s) for Spring 2018 must
submit a Request for Release from Housing Agreement form documenting the
reasons. The form is available on the Housing and Residence Life forms website.
These forms are due by Friday, December 1, 2017, to Housing and Residence Life.
Release requests are not guaranteed.
• If approved,
the Resident Director and the student will be notified and Withdrawal from
Residence Hall form will need to be submitted.
• If not
approved, students will be responsible for the payment of all housing fees on
their student accounts according to the full academic year agreement that was
4. If you are left in a
half-vacant room at the end of the fall semester - All students with half
vacant rooms in the fall semester should prepare their rooms to take in another
resident by the end of the fall 2017 semester. New students may be assigned to
these half vacancies and will potentially move in before returners come back to
the residence halls in the Spring 2018 semester. If students in half vacancies
are interested in consolidating to prevent this, please work with your Resident
Director to identify how this change is possible. Students that do not prepare
their rooms appropriately may be sanctioned with a failure to comply judicial
Please do not
hesitate to ask any questions regarding any of the information contained in
Director of Housing and Residence Life Administration