Reserves Policy and Procedures

You will need to make your course available in Blackboard for your students to be able to access Reserves items. See the IDDS Blackboard instructions .

Materials that may be placed on Reserve

Library-owned items that normally can be charged out, e.g. General Collection books, DVD's, videocassettes, compact discs, etc.
Items supplied by a faculty member
Electronic articles in Library Direct databases. (Note that all copyright fees are covered under the licensing agreement.)
Photocopies of periodical articles, chapters of a book, etc. provided they adhere to the following copyright guidelines:
- The photocopy includes a copyright notice on the first page
- The photocopy will be on reserve for one semester only (unless copyright permission has been obtained through an authorized document delivery system which provides for payment of copyright fees).
- The photocopy does not substitute for an anthology, compilation, or collective work.
- The number of copies are proportional to the number of students using the material (see suggested guidelines below).
- The effect of photocopying the material is not detrimental to the market for the work.

Library materials that will not be placed on Reserve

Photocopied material that does not comply with copyright guidelines.
Consumable materials, such as workbooks, exercises, test booklets, etc.
Entire issues of a periodical.
Entire bound volumes of a periodical.
Reference Collection items, unless approved by a Reference Librarian.
Interlibrary loan items.

Placing Items on Reserve

All items for reserve must be brought to the Circulation Desk by the faculty member or his or her proxy patron during regular business hours (8:00 am - 4:30 pm).
The library staff is not responsible for retrieval of library-owned items. However, every effort will be made by the staff to locate items that are needed for reserve but cannot be located by the faculty member or his or her assistant.
Each item to be placed on reserve must be accompanied by the appropriate reserve request form. A lead time of at least five (5) days is required to insure the proper processing of material for reserve circulation. This time period is especially critical at the beginning of the semesters and summer sessions. The library will not guarantee the availability of materials by a specific date when less time is afforded.
A maximum of 25 titles per course is permitted. Any exceptions must be approved in advance by the head of the Access Services Department.

Determining the Proper Number of Reserve Copies

Light/Moderate Anticipated Use: 1 copy per 20 students (Not to exceed 5 copies of one item.)
Heavy Anticipated Use: 1 copy per 10 students (Not to exceed 5 copies of one item.)

Reserve Loan-Period Categories

Three hours
One day
Three days
Seven days (for graduate courses only)

The faculty member designates the appropriate loan period for each item.

The library is not responsible for lost, stolen, damaged or missing personal items placed on reserve. However, the library will exercise the same care over these items it gives its own material.

All items are removed from reserve at the end of each semester or summer session.