Payroll & Timeclock Procedures

Shippensburg University runs on a bi-weekly payroll system, meaning you will receive compensation for your time worked every other Friday.  Your first paycheck of the semester will be delayed since you are compensated for the time you entered two weeks before a specific date (i.e.  the hours you submit this Friday will be paid two weeks from now on Friday).

The Microcomputer Lab Department uses two systems to input and verify the time that you worked so you can receive compensation.  Both systems are computer-based.  The Timeclock system should be used daily to check-in and out of your shift.  The E-time system requires that you enter your daily hours and digitally sign your timesheet and is used by the Pennsylvania State System of Higher Education (PASSHE) to issue your bi-weekly paycheck.  The procedures for using both systems are described below.

Time entered in the E-Time system must be signed and submitted by 4:00 PM every Friday afternoon.  Pay period dates can be found on the Employee section of the Microlabs web site at http://www.ship.edu/Microlabs/Employees.

At the conclusion of each pay period, your Timeclock entries will be compared with the time you submit in E-Time.  You will be paid based on the time submitted in E-Time.  If you do not submit your E-Time entries, you will not be paid.

FALSIFYING HOURS WORKED IS CAUSE FOR IMMEDIATE DISMISSAL
WITHOUT WRITTEN WARNINGS.

Many employees elect to enroll in direct deposit.  Paychecks or direct deposit notifications may be picked up in MCT 050 after 11:30 AM every other Friday.  Please remember to pick these up regularly.  The last paycheck or direct deposit notification that you earn during the semester (received two weeks following the last pay period) will be mailed.

TIMECLOCK:  CHECKING IN & OUT

The Timeclock system is used to check-in and out of your shift.  This should be the first and last thing you do when you arrive and leave.  Follow the procedures below to check in or out using Timeclock.

1. Log in to the lab attendant’s PC with your student e-mail address and password.  Timeclock is only accessible from the lab attendant’s PC when you are logged in with your own account.
2. Click on the Check In/Out link on the Microlab Employee web site.
3. Select your name from the drop-down list on the left.
4. Type your password in the ‘Password’ field.  This is the same password you use to access your e-mail and log in to the workstation.
5. Indicate whether you are checking ‘In’ or ‘Out’.  If you are substituting for someone else, set this field to ‘Substituting’ instead of ‘In’.  Enter any notes or comments in the ‘Notes’ field.  Click the ‘Submit’ button when finished.  Your name and current status (‘In’, ‘Out’, or ‘Substituting’) will appear in the list to the right.

If you fail to check in or out to or from a shift you will not be paid for that shift.  If an issue arises that prevents you from checking in or out, please e-mail your check-in and check-out times to microlabs@ship.edu as soon as possible the same day so your time can be corrected.  Time cannot be corrected for previous days.

If you have questions or experience problems using Timeclock, please contact the Microlab Office (x1413 or microlabs@ship.edu).  You may also stop by the Microlab Office in MCT 074.

USING E-TIME

Please use the E-Time system to enter and sign your time as instructed during each two week pay period.  So that you remember all of your shift hours, it is recommended that you enter the hours daily and then sign the entries at the end of the pay period.  If you have questions or need assistance with this procedure, please see the Microlab Head Grad.