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Shippensburg University
Student Accounts Office
Old Main 100
1871 Old Main Drive
Shippensburg, PA 17257

PH: (717) 477-1211
FAX: (717) 477-4018
studentaccts@ship.edu 

Please include your student ID number on all payments, letters, emails, faxes and voice mail messages for the Student Accounts office.

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Refund Schedule

Refund Information

In accordance with Board of Governors Policy 1983-19-A: REFUND OF TUITION AND FEES, full time Undergraduate students who schedule 12 or more credits within the semester and who are concurrently enrolled in both the regular session and late-starting sessions will be treated as regular session students for the purposes of the refund policy.

Students who reduce their credit hour load after the end of the drop period shall not be eligible for a refund or reduction in charges. After the drop period, refunds shall be made only for full semester withdrawals.

Graduate and Part-time Undergraduate students who are concurrently enrolled in both the regular session and late-starting or early-starting sessions and who fully withdraw from the semester will be refunded based on the prorated refund percentages corresponding to the duration of the sessions within which their courses reside. No refunds will be issued for withdrawn courses after the drop period. Refunds shall only be made for full semester withdrawals. If a student drops a late-starting or early-starting course prior to the beginning of the course, a refund for the course will be issued.

Undergraduate students must officially withdraw from the university by contacting their academic Dean's Office. Graduate students must officially withdraw by contacting the Registrar's Office. Those who stop attending classes and do not notify the appropriate office will not receive a reduction of charges. The date that a student notifies the Dean's Office or Registrar's Office of his/her intent to withdraw from the university becomes the official date of withdrawal for calculating adjusted charges and financial aid.

Refund Schedule for Fall Semester 2014

Students will not be charged for any courses dropped through 9/2/2014 (the semester drop period). After this date, NO REFUNDS will be given for any withdrawn courses.

The following refund schedule applies to a full university withdrawal or leave of absence for the Fall 2014 semester:

Refund/Reduction in charges  
8/25/14 - 9/2/14  100%
End of Drop period
(9/3) - 9/7/14
80% 
9/8/14 - 9/14/14
60% 
9/15/14 - 9/21/14
50%
9/22/14 - 9/28/14
40%
9/29/14 and after 0% 

Tuition technology fee, advance deposits, orientation fee, common damage fee, field placement fee and off campus support fees are non-refundable.

Refunds for Room and Board
Move in - 8/31/14 90% reduction
9/1/14- 9/7/14 80% reduction
9/8/14- 9/14/14 60% reduction
9/15/14- 9/21/14 50% reduction
9/22/14- 9/28/14 40% reduction
9/29/14 and after No refund
or reduction

Students must officially check out of the Residence Hall by contacting the dorm Resident Life Staff (RD/RA) and completing the appropriate paperwork. Charges are based on the check-out dates approved and date of last meals or flex eaten.

Block meal plans and flex plans are based on actual usage through 09/28/14 for Fall 2014. Standard meal plans are based on the percentage above.

There will be no room, meal or flex refunds after 9/28/14 for Fall 2014.

Refund Policy for Fall 2014 Courses in Varying Parts of Term
-does NOT apply to FULL TIME undergraduate students
-does NOT apply to course withdrawals, only full semester withdrawals

Late starting courses which begin within one of the following designated parts of term within the fall semester will be refunded based upon the portion of the enrollment period completed at the time of the withdrawal.

Part of Term: 1-Full Term 2 3 4 5
Part of Term
begins & ends:
8/25/14-
12/12/14
9/8/14-
12/7/14
8/18/14-
10/12/14
10/15/14-
12/14/14
9/2/14-
10/12/14
Refund
Percentage
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
100% 9/2/2014
9/13/2014
8/20/2014
10/18/2014
9/4/2014
80% 9/7/2014  9/18/2014
8/24/2014
10/22/2014
9/6/2014
60% 9/14/2014
9/25/2014
8/28/2014
10/26/2014
9/9/2014
50% 9/21/2014 10/1/2014
9/1/2014
10/30/2014
9/12/2014
40% 9/28/2014
10/7/2014
9/5/2014
11/3/2014
9/15/2014
0%

Part of Term: 6 7 8 9 10 11
Part of Term
begins & ends:
10/13/14-
11/23/14
8/25/14-
10/19/14
10/20/14-
12/14/14
9/6/14-
12/14/14
9/6/14-
12/7/14

Refund
Percentage
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
100% 10/15/2014
8/27/14 10/22/2014
9/11/14 9/11/14

80% 10/17/2014
8/31/14 10/26/2014
9/18/14 9/17/14

60% 10/20/2014
9/4/14 10/30/2014
9/24/14 9/23/14

50% 10/23/2014
9/8/14 11/3/2014
10/1/14 9/30/14
40% 10/26/2014
9/12/14 11/7/2014 10/8/14 10/6/14

0%
Part of Term:
12
13
14
 15 16

Part of Term

begins & ends:










Refund
Percentage

Last date to
Withdraw

Last date to
Withdraw
Last date to
Withdraw

Last date to
Withdraw
Late date to
Withdraw
100%




80%




60%




50%




40%





0%

Refund Schedule for Spring Semester 2015

Students will not be charged for any courses dropped through 1/27/2014 (the semester drop period). After this date, NO REFUNDS will be given for any withdrawn courses.

The following refund schedule applies to a full university withdrawal or leave of absence for Part of Term #1 (the full term) for the Spring 2014 semester. The refund schedule for Parts of Term#2 to #14 is in the Part of Term table below. 

Refund/Reduction in charges

1/21/14 - 1/27/14

100%

End of Drop period
(1/28 - 2/2/14)

80%

2/3/14 - 2/9/14

60%

2/10/14 - 2/16/14

50%

2/17/14 - 2/23/14

40%

2/24/14 and after

0%

Tuition technology fee, advance deposits, orientation fee, common damage fee, field placement fee and off campus support fee are non-refundable.

Refunds for Room and Board
Move in - 1/26/14 90% reduction
1/27/14 - 2/2/14 80% reduction
2//3/14 - 2/9/14 60% reduction
2/10/14 - 2/16/14 50% reduction
2/17/14 - 2/23/14 40% reduction
2/24/14 and after No refund

Students must officially check out of the Residence Hall by contacting the dorm Residence Life Staff (RD/RA) and completing the appropriate paperwork. Charges are based on the check-out dates approved and date of last meals or flex eaten.

Block meal plans and flex plans are based on actual usage through 2/23/14 for Spring 2014. Standard meal plans are based on the percentages above.

There will be no room, meal or flex refunds after 2/23/14 for Spring 2014.

Refund Policy for Spring 2014 Courses in Varying Parts of Term
-does NOT apply to FULL TIME undergraduate students
-does NOT apply to course withdrawals, only full semester withdrawals


Late starting courses which begin within one of the following designated parts of term within the semester will be refunded based upon the portion of the enrollment period completed at the time of withdrawal.

Part of Term: 1-Full Term 2 3 4 5

6

Part of Term
begins & ends:
1/21/14-
5/9/14
1/27/14-
4/27/14
1/6/14-
3/16/14
3/17/14-
5/25/14
1/20/14-
3/2/14

3/14-
4/13/14

Refund
Percentage
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
100% 1/27/2014 2/1/2014 1/9/2014 3/20/2014 1/22/2014   3/5/2014
80% 2/2/2014 2/6/2014 1/14/2014 3/25/2014 1/24/2014   3/7/2014
60% 2/9/2014 2/13/2014 1/19/2014 3/30/2014 1/27/2014

3/10/2014

50% 2/16/2014 2/19/2014 1/23/2014 4/3/2014 1/30/2014 3/13/2014
40% 2/23/2014 2/25/2014 1/28/2014 4/8/2014 2/2/2014

3/16/2014

0%  

Part of Term: 7 8 9 10 11 12
Part of Term
begins & ends:
1/13/14-
3/9/14
3/10/14-
5/4/14
1/13/14-
4/13/14
1/20/14-
3/9/14
3/10/14-
4/27/14
1/25/14-
4/6/14
Refund
Percentage
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
Last date to
Withdraw
100% 1/15/2014

3/12/2014

1/18/2014
1/22/2014
3/12/2014
1/28/2014
80% 1/19/2014

3/16/2014

1/23/2014
1/25/2014
3/15/2014
2/2/2014
60% 1/23/2014

3/20/2014

1/30/2014
1/29/2014
3/19/2014
2/7/2014
50% 1/27/2014

3/24/2014

2/5/2014
2/1/2014
3/22/2014
2/12/2014
40% 1/31/2014
3/28/2014
2/11/2014
2/4/2014
3/25/2014
2/17/2014
0%


Part of Term:
13
14
Part of Term
begins &
ends:
2/3/14-
3/30/14 
3/31/14-
5/25/14
Refund
Percentage
Last date
to
Withdraw
Last date
to
Withdraw

100%
2/5/20144/2/2014

80%
2/9/2014
4/6/2014

60%
2/13/2014
4/10/2014

50%
2/17/2014
4/14/2014

40%
2/21/2014
4/18/2014

0%
  


Withdrawals and Return of Title IV Funds

The law specifies how universities must determine the amount of Title IV program assistance that you earn if you withdraw from school. The Title IV programs that are covered by this law are: Federal Pell Grants, Federal Direct Subsidized and Unsubsidized Loans, PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), Teach Grants, and Federal Perkins Loans.

When you withdraw during the semester, the amount of Title IV program assistance that you have earned up to that point is determined by a specific formula. If you received (or your school or parent received on your behalf) less assistance than the amount that you earned, you may be able to receive those additional funds. If you received more assistance that you earned, the excess funds must be returned by the school and/or you.

The amount of assistance that you have earned is determined on a pro rata basis. For example, if you completed 30% of the semester, you earn 30% of the assistance you were originally scheduled to receive. Once you have completed more than 60% of the semester, you earn all the assistance that you were scheduled to receive for that period.

If you did not receive all of the funds that you earned, you may be due a post-withdrawal disbursement. If the post-withdrawal disbursement includes loan funds, you may choose to decline the loan funds so that you don't incur additional debt. The university may automatically use all or a portion of your post-withdrawal disbursement (including loan funds, if you accept them) for tuition, fees, room and board charges (as contracted with the school). For all other school charges, the school needs your permission to use the post-withdrawal disbursement. If you do not give your permission, you will be offered the funds. However, it may be in your best interest to allow the school to keep the funds to reduce your debt at the school.

If you (or the university or your parent) received more Title IV funds than you earned, the university must return a portion of the excess equal to the less of: your institutional charges multiplied by 1) the unearned percentage of your funds, or 2) the entire amount of excess funds. The school must return this amount even if it was originally refunded to you.

Refunds to those programs are required by law to be the first priority and must be returned in the following order:

Federal Direct Unsubsidized Loan
Federal Direct Subsidized Loan
Federal Perkins Loan
Federal PLUS Loan
Federal Pell Grant
Federal SEOG
Federal Teach Grant

If the university is not required to return all of the excess funds, you must return the remaining amount. Any loan funds that you must return, you (or your parent for a PLUS Loan) repay in accordance with the terms of the promissory note. That is, you make scheduled payments to the holder of the loan over a period of time.

Any amount of unearned grant funds that you must return is called an overpayment. The amount of a grant overpayment that you must repay is half of the unearned amount. The university will return these funds on your behalf, and you will owe this amount to the school.

The requirements for Title IV program funds when you withdraw are separate from the university's refund policy; therefore, you may still owe funds to the school to cover unpaid institutional charges. The university will also charge you for any Title IV program funds that the school was required to return.

In many cases the student will owe a balance to the university after federal Title IV aid is returned.

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