Analyze your T: Drive

It is important for university employees to keep university-related files on the T: drive, which is secure and backed up nightly. Examine your T: drive files on a routine basis. Keep university-related files needed for your role, and delete those that are not needed. As always, personal files should be saved to another storage solution, such as an external drive or a cloud-based service.

Keep

Delete

Move

  • Personal files

Windows PC:

Display T: Drive space

  1. Click on the Start button, and then on Computer.
  2. Double-click on the T: Drive to show your files.

    T Drive - Windows

  3. Press CTRL+A (hold in CTRL and press the A key) to highlight all items in your T: Drive.
  4. Right-click on any of the files in the list, and click on Properties.
  5. The size of your files will be shown in the Size field. If your T: Drive is large, this number may take a moment to count/update.

    T Drive Size - Windows

Search for Large Files on your T: Drive

  1. Download the Large Files Search Filter
  2. Double-click on it to open.
  3. T: Drive files larger than 128 MB will be displayed.
  4. If any of these files can be deleted, right-click on them and choose Delete to remove them. Move personal files to an external hard drive or personal cloud-based storage.

Search for Older Files on your T: Drive

  1. Download the Older Files Search Filter
  2. Double-click on it to open.
  3. T: Drive files created prior to January 2009 will be displayed.
  4. If any of these files can be deleted, right-click on them and choose Delete to remove them. Move personal files to an external hard drive or personal cloud-based storage.

Macintosh:

Display T: Drive space

  1. Open the T: Drive (User volume) on your Mac.

    T Drive - Mac

  2. Press Command+A (hold Command and press A) to highlight all files and folders on your T: Drive.
  3. Right-click on any of the files and choose Get Info.
  4. Your T: Drive space will be displayed at the top of the window. Note that this window may show Calculating Space… while your Mac counts how much space you are using.

    T Drive Size - Mac

Search for Large Files on your T: Drive

  1. Open the T: Drive (User volume) on your Mac.
  2. Press Command + F (hold in Command and press F) to show the search bar.
  3. Click on the first dropdown box that appears and choose File Size from the list. In the second dropdown, select is greater than. Then type in 128 and choose the MB dropdown.

    Mac Search - File Size
  4. Files larger than 128 MB will be displayed. If any of these files can be deleted, right-click on them and choose Delete to remove them. Move personal files to an external hard drive or personal cloud-based storage.

Search for Older Files on your T: Drive

  1. Open the T: Drive (User volume) on your Mac.
  2. Press Command + F (hold in Command and press F) to show the search bar.
  3. Click on the first dropdown box that appears and choose Last modified date from the list. In the second dropdown, select before. Then select a date from the third dropdown, such as 12/31/2008.

    Mac Search - Date Modified
  4. Files modified before the date you entered will be displayed. If any of these files can be deleted, right-click on them and choose Delete to remove them. Move personal files to an external hard drive or personal cloud-based storage.
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