Information on New Program Approval

New academic programs (bachelors, masters, and doctorate degrees) require approval from the Board of Governors, in addition to going through the university’s curriculum approval process. Information on this page is designed to help departments create successful proposals at this level.

The Academic Program Implementation Guidelines provides information on BOG interpretations, suggestions, and guidelines for proposing new and revised academic programs. Read this information first, as it answers many questions and provides necessary definitions.

A Letter of Intent, to be sent to the Office of the Chancellor by the Provost’s Office, will ideally be completed and approved while the proposal itself is proceeding through the university curriculum approval.

See the New Program Proposal Timeline for target dates by which departments should have information approved, mapped out through 2017.

Please see the PowerPoint regarding New Program Development for additional information.

Note: PASSHE requires that new programs reference how they fit into the PASSHE Strategic Plan.

Finally, the format for proposals provides details on both the proposal format and the process of completing the proposal. See the Get Proposal Form page for the appropriate forms.

New Minors (without a major), Certificates, and Letters of Completion do not require approval from the Board of Governors, but will be reviewed by the Office of the Chancellor in addition to going through the university’s curriculum approval process.

This Format for Proposals document is designed to help departments create successful proposals at this level for submission to the Office of the Chancellor.

We suggest that you make an appointment with the Associate Provost and College Dean as early as possible when getting ready to start the process so that it can be explained more fully. The UCC Chair can also be present at that meeting.

Useful Links:

BOG policy 1990-060-A: Academic Degrees

BOG policy 1985-01-A: Requirements for Initiation or Change of Credit-Based Academic Programs

Proposal Deadlines

The charts below give an overview of the entire curricular process and the timelines by which proposals must be approved by all constituencies to meet student registration needs.  In essence, the proposal approval process must start approximately one year prior to implementation.  See the UCC Manual or FAQ page for complete details. 

Curricular Changes for Implementation in Summer* and Fall: 

Action Deadline of Previous Academic Year
Department approves final curricular changes and sponsor uploads proposal(s) to UCC website End of October at the latest
Councils approve changes November meeting
UCC reviews proposal(s) December meeting (or final meeting of the semester)
Forum reviews proposal(s) December meeting (or first meeting of the Spring semester)
President acts on proposal(s) February
Changes ready to go to Banner, before scheduling begins March 1st



Curricular Changes for Implementation in Winter* and Spring:

Action Deadline of Previous Academic Year
Department approves final curricular changes and sponsor uploads proposal(s) to UCC website End of March at the latest
Councils approve changes April meeting
UCC reviews proposal(s) May meeting (or final meeting of the semester)
Forum reviews proposal(s) May meeting (or final meeting of the semester)
President acts on proposal(s) June
Changes ready to go to Banner, before scheduling begins September 1st


*Note: Existing courses that are being proposed for Distance Education delivery mode are expedited and will be considered by UCC within 30 days of being posted to the UCC website (after which they are presented as information items to Forum and the President). These should be submitted as early as possible in order to gain approval before scheduling begins. For the Winter Term, expedited DE proposals must be complete and on the late September UCC agenda. For the Summer Term, expedited DE proposals must be complete and on the February UCC agenda.

 

Contact Us

University Curriculum Committee
Shippensburg University
1871 Old Main Drive
Shippensburg, PA 17257

Chair - Billy Henson
477-1608
bwhenson@ship.edu


Secretary - Matthew Cella
477-1546
mjcella@ship.edu