PHEAA State Grant Academic Progress for Undergraduate Students

A review of a student's academic progress for the PA state grant will be made once a year after the spring semester. In order to be eligible for subsequent state grant awards, a student who was enrolled full-time (12+ credits per term) must earn at least 24 new credits each year. Students who were enrolled part-time (6 to 11 credits per term) must earn 12 new credits each year.

If you previously took a course and earned a 'D' or better grade, the credits earned the 2nd time you take the class will not count as new. If you are retaking a course which you failed previously, or received a "W" for withdrawing from the class, these credits will be counted as new credits for the PA state grant progress requirement.

Students can earn credits in the summer to meet the credits needed for academic progress for the following year. When you have successfully completed coursework that resolves your credit deficiency please notify the Financial Aid Office. You may complete and return the SAP Deficiency Form or e-mail finaid-sap@ship.edu. Please review the following examples:

  • Student registers for 12 credits in the fall semester but only passes 9 credits. Student then registers for and earns 15 credits during the spring term. The student is still maintaining academic progress for the PHEAA Grant (9 + 15 = 24).
  • Student earns 9 credits in the fall, 9 credits in the spring and registers for and earns 6 credits in the summer. Student is eligible for PHEAA the following year.
  • Student earns 12 credits in the fall but 3 of those credits are for a course the student took before and passed by earning a “D.” The student earns 12 credits in the spring for a total of 24 credits. The student is NOT making progress under PHEAA guidelines since 3 of the 24 credits are for a course already passed once.

Students are only eligible to receive a PHEAA State Grant for a maximum of 8 full-time semesters.

Please contact the financial aid office at (717) 477-1131 or finaid-sap@ship.edu if you have any questions about this progress requirement.