Students and Parents


Welcome to Shippensburg University Housing!

At Shippensburg University students can select your own roommates and rooms.  You will be able to search for potential roommates with My College Roomie. After deciding who you want to live with you have the option of selecting from 14 different Living Learning Communities or a Non-Living Learning Community room.  Most of your individual housing will be completed in the MyHousing portal.  This website at housing.ship.edu describes the buildings, suite styles, and Living Learning Communities.  Floor plans, utility services, and other important housing details are described as well.   

Students will receive break and closing information from the Housing Office through their Ship email accounts. Student who arrive early or stay during break periods will need permission. Belongings can remain in the suites throughout the academic year. Agreements are for the full academic year unless a student requests special permission to stay one semester for graduation, student teaching, or studying abroad. Housing assignments usually do not change unless the student requests a room change after the second week of classes each semester. The Housing Office does reserve the right to consolidate rooms. Most residents maintenance and roommate issues are resolved through the residence life staff of the suites after the students move in. Students who withdrawal during the period of occupancy have 24-48 hours to remove their belongings from the room. Student's are billed until they have completed a proper check-out.

Checking Out of the Hall Students complete a withdrawal from residence hall form, room condition report, and turn in the room key to the residence life staff. Mailbox keys are returned the CUB UPS Center.  

General Information

 
Fall Semester 2018
New students arrive am and pm
Wed Aug 22
Fall Welcome Week Thu - Sun Aug 23 -26
Residence Hall check-in for returning students begins at 9:00 a.m. Sat Aug 25
Regular class schedule begins Mon Aug 27

Labor Day, university closed - Residence Halls remain open

Mon Sept 3
Parents and Family Celebration Sat Sept 15
Fall break begins at 4:00 pm - Residence Halls remain open Fri Oct 12
Classes resume at 8:00 am Wed Oct 17
Homecoming Sat Oct 20
Residence Halls close at 6:00 p.m. Tues Nov 20
Thanksgiving break begins, 8:00 a.m. Wed Nov 21
Residence Halls reopen at 1:00 p.m. Sun Nov 25
Classes resume at 8:00 am Mon Nov 26
Last day of classes Fri Dec 7
Final exams Mon - Fri Dec 10-14
Residence Halls close at 4:00 p.m.
Students should check out within 24 hours after last final
Fri Dec 14
Commencement Sat Dec 15

Winter Term 2018

Session Opens Mon Dec 17
Session Ends Fri Jan 18
Spring Semester 2019
     
New Students Arrive 
Residence Hall check-in for new students between 1:00 p.m. and 4:00 p.m.
Sat Jan 19
New student orientation Sat - Sun Jan 19-20
Residence Hall check-in for returning students begins at 1:00 p.m. Sun Jan 20
MLK Day University Closed Mon Jan 21
Regular class schedule begins Tues Jan 22
Spring break Residence Halls close at 4:00 p.m. Fri Mar 8
Residence Halls reopen at 1:00 p.m. Sun Mar 17
Classes resume at 8:00 am Mon Mar 18
Last day of classes Fri May 3
Final exams Mon - Fri May 6-10
Residence Halls close at 4:00 p.m.
Students should check out within 24 hours after last final
Students may contact residence life staff for an extension.
Fri May 10
Commencement Sat May 11


Housing Calendar for Summer 2019

Summer Term A 2019
Residence Hall check-in 2:00 p.m. - 7:00 p.m.. Sun May 20
Session opens Mon May 21
Memorial day - university closed - Residence Halls remain open Mon May 27
Special make-up for Memorial Day Sat June 1
Session ends 
Residence Hall students must check out by 4:00 p.m.
Fri June 28
Summer Term B 2019
Residence Hall check-in 2:00 p.m. - 7:00 p.m. Sun June 30

     (Summer Bridge Students: See Summer Housing)

Session opens

Mon July 1
Independence day - university closed - Residence Halls remain open Thurs

July 4

Special Make-up for Memorial Day Sat July 6
Session ends 
Residence Hall students must check out by 4:00 p.m.
Fri Aug 9

 

2019-2020 Calendar

Summer Housing 2019

Graduate and undergraduate students enrolled in summer courses may reside on campus during Term A and Term B. Pre-registration for campus housing is not required unless the student is participating in the Summer Bridge Program. Students in the Summer Bridge Program should complete a housing agreement with the Admissions Office. Room assignments will be designated during check in.

Students will be billed for housing after check-in if it was not previously added to the summer bill. Summer students are required to carry a meal plan. Please contact the Student Accounts Office for Summer Fees and Billing Details.

If a summer course does not follow the traditional semester schedule please contact the Housing Office to adjust the housing terms.

Students can check-in to the Residence Hall between 2:00 and 7:00 p.m.on the Sunday before classes begin. Note: Students needing summer housing outside of Term A and B can request housing by emailing Bill Yost at wjyost@ship.edu.

 

SemesterHallCheck InCheck Out
Term A
McCune Hall
Fees are /week
May 20, 2019
2:00 - 7:00 p.m.
June 28, 2019
by 4:00 p.m.
Term B
Kieffer Hall
Fees /week
ASP Students: Monday June 24, 2019


Sunday June 30, 2019
2:00 - 7:00 p.m.
ASP Students: Thursday July 25, 2019


Friday, August 9, 2019
by 4:00 p.m.

Mail is delivered to the mail center in the CUB (Ceddia Union Building) at the New UPS Store.

All residential student mail will be handled by The UPS Store which will be centrally located in the new addition of the Ceddia Union Building. Each residential student will be assigned a mail box with key in which all posted mail will be placed. The operating hours of the new student mail center will be 10 AM – 7 PM Monday – Friday and 10 AM to 2 PM on Saturday. Summer Hours are Monday through Friday 9:00 a.m. to 5:00 p.m. Closed Saturday and Sunday. Accountable mail, which includes express, certified, registered or insured mail or parcels, or any packages sent through courier services such as UPS, FEDEX or DHL must be picked up during these hours. You will be required to show your student ID and sign for these packages. Mail that fits into the box may be picked up during operating hours or after hours by using your residence hall key card to access the mail center. After hours access will be Monday thru Saturday until 11 pm. To let resident students know if they have mail or parcels to pick-up The UPS Store will be sending emails to your student email address. Packages not retrieved within 30 days will be returned to the sender.

A variety of products and services will be available at the new student mail center including the ability to send outgoing packages through UPS and letters and parcels through the United States Postal Service (USPS), the purchase of postage stamps, notary services, color/ black and white copy services, document binding services, incoming/outgoing fax services, passport photos, scanning of documents, and much more.

Students are no longer required to take larger or heavier letters and parcels directly to the post office. Additionally, students can send certified mail, return receipt, and delivery confirmation from the new mail center.

To ensure quick and accurate delivery of your incoming mail and parcels, please use the following mail address:

  • Students full name
    Shippensburg University
    408 Lancaster Drive
    # xxxx (students mailbox number which will be assigned)
    Shippensburg,PA 17257

Students who do not live on campus should not include Shippensburg University in any portion of their mailing address.

Mail and parcels will not be forwarded during short breaks or between Fall and Spring terms. 1st class mail can be forwarded following the Spring term by completing an address change/forwarding address card available at the Student Mail Center. The sender of Magazines, newspapers and other 3rd class mail must be contacted directly to change the delivery address.   

Residence Hall Directors (RD)

Residence Directors at Shippensburg University are each responsible for the overall supervision of one residence hall. Their role is to create a community environment that assists students in meeting their social, academic, cultural, and personal goals.

For more information, please visit the RD Search Committee page.

 

Resident Assistants (RA)

Resident Assistants are undergraduate members of the Residence Hall Staff who reside within the residence halls. They play an important role in the development of residence hall life and have broad responsibilities for the social, academic, and emotional growth of the students who reside on their floor.

Applications for the RA position become available in September and are due the last day of the fall semester. Interviews take place in late January/early February and hiring is complete before spring break.

For more information, please visit the RA Selection page.

 

Desk Assistants (DA)

Desk assistants are undergraduate students who work at the front desk of each residence hall. They are supervised by the building's residence director and work 1 pm - 1 am on weekdays and 3 pm - 3 am on weekends. The desk assistants are also responsible for the hall's equipment, signing-in visitors, providing information to guests, and handling mail for the building.

DAs are hired on a rolling basis as positions open. Applications remain in the database for one calendar year.

For more information, please visit the DA Selection page.

 

Graduate Assistantships

The Dean of Students Office employs Graduate Assistants to provide service in: Drug & Alcohol Education; Greek Affairs; International Student Services; New Student Orientation; Student Conduct & Mediation; Volunteer Services; Multicultural Education and Character Education, and ResNet.

For more information, visit the graduate school page.

How does roommate matching work for room assignments?

 

After students confirm housing The Housing Office sends an email to the student’s Ship email to use Room Sync, a Facebook Application, to meet their future roommates. After locating a roommate students will go to their Housing Portal via MyShip and they are able to select their room with the friend they met on Room Sync.

 

What are the bed sizes in the residence halls?

 

All residence hall rooms across campus are equipped with a twin XL mattress for each resident. For more information on room furnishing, please visit the Office of Housing & Residence Life's webpage.

 

Can each student have their own microwave and refrigerator?

 

Each room is allowed to have up to one microwave and one mini-fridge. For a suite-styled residence hall room, this would equate to one set in each bedroom as well as one set in the common area, however most suite-style residents decide to have one set placed in the common area and forego the additional sets in the individual bedrooms.

 

What residence halls are open to first-year students?

 

Most residence halls will have first-year students residing in them. Naugle and Seavers Hall are designated for Freshman only.

 

What is the guest visitation policy for the residence halls?

 

Students must sign in their guest with the Desk Assistant at the front desk of each residence hall on campus. Their guest can stay for a maximum of two nights within a seven day period. Guests must be 18 years of age and older.

For students that move onto campus early (sports, band, ASP) where do they move into?

 

Early move -in students typically move directly into their fall residence suite. The only exception to this is the entire football team stays together in one residence hall, and will move into their respective residence rooms closer to the beginning of the school year.

 

How does the laundry system work?

 

Laundry facilities are located inside each residence hall. The suite-style halls have a few machines on each floor. Students can operate these machines using coins, as well as debit/credit cards (VISA, Discover, MasterCard). If you choose to use a card, there will be a $9.00 hold on the card for 72 hours to ensure that the funds are valid.

How are the residence halls cleaned?

 

Suite-style residence rooms (bedroom, bathroom, communal space) have to be cleaned by the residents of the suite room. The custodial staffs in those buildings will clean the building-wide common areas (lounges, kitchens, hallways).

Undergraduate Tuition can be found on Student Accounts

Incoming Students

Move In Day is always a bustle of activity inside and outside our residence halls. We'll have student volunteers and university staff on-hand to help make things go as smoothly as possible for you, and your patience and cooperation are appreciated.

Fall 2019 Arrival Dates and Check-In Times

Incoming students may be assigned to any of the six suite buildings, Harley, Kieffer, Lackhove, McCune, Seavers, or Naugle Halls. Seavers and Naugle Hall will be Freshman Only in 2019-2020. If you are a new student, check-in dates and times will be will be set by hall and home zip code on the Wednesday, August 21, 2019.  See arrival schedule. Harley, Kieffer, and Naugle Hall will check in 8 a.m. to 12 p.m. and Lackhove, McCune, and Seavers Halls will checkin between 1 p.m. and 4 p.m.

When You Arrive

  • Pull your vehicle into a designated unloading zone near your hall.
  • Unload your belongings at the curb and have someone move your vehicle to a nearby lot.
  • Orientation personnel will be available to assist moving your belongings into the building.
  • Report to the check-in location in your hall's lobby.
  • Receive your keys, Room Condition Report, and other check-in materials. Also you will have the opportunity to purchase a hall association sticker for $5.00.

Fall MOVE-IN INFORMATION

Spring 2019 Arrival Information

Incoming student will arrive on Saturday, January 19, 2019 between 1 p.m. and 4 p.m. at the residence hall assigned in the MyHousing portal.  Students without assignments can come to the Housing Office for an assignment.

Returning students can check in on Sunday, January 20, 2019 after 1:00 p.m.

 

ARRIVAL TIMES AND DATES FOR RESIDENCE HALL STUDENTS

Residence Hall Check-In Times for Wednesday, August 21, 2019

Harley, Kieffer, and Naugle Halls

 

Time

Zip Code

8am-9am

17000-17375

9am-10am

15000-15999, 18000-18999

10am-11am

16000-16999, 17401-17985, 20000-29999

11am-12pm

01000-14999, 19000-19999

 

Residence Hall Check-In Times for

Lackhove, McCune, and Seavers Halls

 

Time

Zip Code

1pm-1:45pm

17000-17375

1:45pm-2:30pm

15000-15999, 18000-18999

2:30pm-3:15pm

16000-16999, 17401-17985, 20000-29999

3:15pm-4pm

01000-14999, 19000-19999

* Other Zip Codes arrive at your own convenience between 8am-12pm.*

 

 

 

 

When you check in, you will receive an RCR/ACR (Room/Apartment Condition Report) which states the condition of the various items in the room as inspected by the residence hall staff. After you check-in, you should take a few minutes to inspect your room. If your form does not accurately reflect the condition of your room, you must bring any discrepancies to the attention of the residence hall staff within 48 hours to ensure that you will not be held financially accountable for these damages at check out.

What to Bring/Not Bring Take a look at the New Student Housing Check List ahead of time to figure out what you'll need to live on campus. 


Incoming Student Housing Requirement:
http://www.ship.edu/housing/housing_agreement/ResidencyRequirement/

If you live in one of our residence halls, you must meet the Pennsylvania state meningitis requirement before moving in.

Returning Students

Housing sign up for 2019-2020 will continue through Feb. 5, 2019.  Housing deposits will be waived until December 3, 2018.  After December 3rd a $200 deposit will be required.

Follow these returning or graduate student housing instructions for completing your housing.

Spring 2019 Arrival and Check-In times
Harley, Kieffer, Lackhove, McCune, Naugle, and Seavers Hall
Returning students will arrive on Sunday, January 20, 2019 after 1:00 p.m.

Fall 2019 Arrival Dates and Check-In Times
Harley Hall, Kieffer Hall, Lackhove Hall, and McCune Hall
Returning students will arrive on Saturday, August 24, 2019 after 9:00 a.m.

Thanksgiving Break 2018 – RESIDENCE HALL BULLETIN

 

HOUSING

The residence halls close at 6 pm on Tuesday, November 20 for Thanksgiving Break. Special permission is required to stay past that time or over the break.

Friday, Nov. 16 – Requests due to Residence Director for extended stay past Tuesday, Nov. 20 at 6 pm & Housing needs over the semester break due to academic or special circumstances must be made in writing to housing@ship.edu

Tuesday, Nov. 20 – Residence halls will close for the Thanksgiving Break at 6 pm

Sunday, Nov. 25 – Residence halls re-open at 1 pm

• Student-athlete needs are being coordinated through the coaches and Athletic Department

DINING

Tuesday, November 20

Big Red’s Snack Shack (C-Store): 8:00am – 4:00pm

CUB Galley Food Court: 7:30am – 4:00pm

Dunkin Donuts: 7:30am – 4:00pm

Starbucks: 7:30am – 3:00pm

Reisner Dining Hall: 7:00am – 7:00pm (Continuous Dining)

Kriner Dining Hall: Closed

Papa John’s (Kriner Retail): 10:30am – 2:00pm

King Street Sub (Kriner Retail): 10:30am – 2:00pm

Century Café: 7:30am – 3:30pm

Wednesday, November 21

Century Café: 7:30am – 3:00pm

All Other Locations: Closed

Thursday, November 22 – Saturday, November 24

All Locations: Closed

Special Team Feedings by Request Only

Sunday, November 25

Big Red’s Snack Shack (C-Store): 2:00pm – 11:00pm (Create Closed)

CUB Galley Food Court: 5:00pm – 11:00pm (Grill & Pizza Only)

Dunkin Donuts: Closed

Starbucks: 5:00pm – 11:00pm

Reisner Dining Hall: 4:30pm – 7:00pm (Dinner)

All Other Locations: Closed

PREPARING FOR BREAK

PRIOR TO LEAVING FOR BREAK, ALL RESIDENTS MUST:

Close and lock all room windows and doors

Leave all window blinds down with slats open

Unplug all electrical items with the exception of refrigerators and fish tanks

Empty all trash cans

Routine safety and security inspections of each room will occur after all residents have departed.

2019-20 ON-CAMPUS HOUSING AGREEMENTS

The on-campus housing sign-up process began Monday, October 30

!!! Any returning student that sign up by November 9 will not have to pay the housing deposit !!! That's correct, NO DEPOSIT REQUIRED if you sign your housing agreement between October 30 and November 9. Housing agreements are due by Tuesday, February 5, 2019, and it is a $200 deposit after November 9.

You do not have to wait until February to select your assignment! You can select your suite residence hall and room assignment shortly after signing the agreement in the Myhousing area of the MyShip Portal.

CURRENT HOUSING AGREEMENTS

All residence hall students are reminded housing agreements are for the entire academic year, fall and spring semesters. Please refer to the housing website at ship.edu/housing and refer to the Housing Agreement page for details.

Any student who is transferring, graduating or not returning must notify their Residence Director. Students who wish to discuss any housing concerns must see their Resident Assistant or Residence Director. Students withdrawing must also appropriately withdraw from residence halls for billing purposes. If the process is not followed through appropriately, students will be responsible for housing fees applied to their accounts.

RESIDENT ASSISTANT APPLICATION

As a reminder, Resident Assistant applications are due Friday, December 7th, 2018 by 4:30 pm. Please submit the application through the webpage: http://www.ship.edu/housing/BEanRA/. Please contact shipRA@ship.edu with any questions in regards to applications, cover letters, and references. Successful applicants will be notified of an interview over winter break.

11/05/2018

Housing and Residence Life

Winter Break and Spring Housing Checklist

Information is included below for housing transition processes that will occur over the next few months and over the winter break. Please read carefully and seek advisement from Housing and Residence Life staff with any questions or concerns.

1. If you want to change your current room for the spring semester - Students requesting a room change for the spring semester in all residence halls must submit the Room Change Request form through their Residence Director and the Housing and Residence Life office by Friday, November 30, 2018, at 4:30 pm. All spring room change requests that come through after this deadline may not be approved until after February 5, 2019.

• Spring room change forms need to be noted at the top right corner that it is a Spring 2018 request.

• Approval will be determined based on the occupancy and may not be communicated until after February 5, 2019.

• All residents who are notified they are approved for room changes for Spring 2019 must check out of Fall 2018 assignment before departing campus for winter break.

• Half vacancies will not be cleaned prior to move in. Failure to move prior to departure for winter break will result in cancellation of approved change.

• Prior to Friday, December 14th, residents approved to move may coordinate with the RD to move whenever the prospective space becomes vacant.

• Residents approved to move can take items home and check-in to new space when returning to campus for Spring Semester, but you must communicate this to the RD.

• If a resident wants to have an incoming or re-admit student move in with them in the Spring semester, a Room Change Request form needs to be submitted listing the new resident. The resident will also need to ask his/her prospective new roommate to send an email to housing@ship.edu requesting to live in the space.

2. If you plan on withdrawing, transferring, are in a fall only one-semester agreement, or have had a release request approved by Housing and Residence Life - All students who are not returning to the residence halls for Spring 2019 must complete the Withdrawal from Residence Hall form. These are due by Friday, November 30, 2018, to the Housing and Residence Life office through the Residence Directors. Students already approved for a fall only housing one-semester agreement, due to graduation, student teaching, study abroad, etc. do not need to submit a Withdrawal from Residence Hall form.

• IF YOU DO NOT SUBMIT THE WITHDRAWAL FORM, YOUR SPRING SEMESTER BILLING WILL REMAIN ON YOUR STUDENT ACCOUNT AND YOU WILL BE RESPONSIBLE FOR ALL CHARGES.

• Please work with your Resident Director to obtain and submit a Withdrawal from Residence Hall form.

• All students not returning for the spring semester must officially check out of the residence hall by completing their Room Condition Report with the hall staff and returning their room key. All UPS keys need to be returned directly to the UPS Store in the CUB. Residence Hall staff will not take mailbox keys to turn them into UPS. You will be billed if you return your UPS key to the residence hall express check-out box.

3. If you are interested in requesting to be released from your current housing agreement - Residents desiring to commute from the home of their parent(s)/guardian(s) for Spring 2019 must submit a Request for Release from Housing Agreement form documenting the reasons. The form is available on the Housing and Residence Life forms website. These forms are due by Friday, November 30, 2018, to Housing and Residence Life. Release requests are not guaranteed.

• If approved, the Resident Director and the student will be notified and Withdrawal from Residence Hall form will need to be submitted.

• If not approved, students will be responsible for the payment of all housing fees on their student accounts according to the full academic year agreement that was signed.

4. If you are left in a half-vacant room at the end of the fall semester - All students with half vacant rooms in the fall semester should prepare their rooms to take in another resident by the end of the fall 2018 semester. New students may be assigned to these half vacancies and will potentially move in before returners come back to the residence halls in the Spring 2019 semester. If students in half vacancies are interested in consolidating to prevent this, please work with your Resident Director to identify how this change is possible. Students that do not prepare their rooms appropriately may be sanctioned with a failure to comply judicial violation.

5. Students interested in living on campus again next year can sign the 2019-20 returning student online agreement in the myship portal. All returning student housing deposits will be waived through November 9. Students living on campus currently in the fall semester do not have to sign another agreement for spring 2019. The current 2018-19 agreement is for the full academic year.

Please do not hesitate to ask any questions regarding any of the information contained in this email.

Bill Yost
Associate Director of Housing and Residence Life Administration
Housing and Residence Life
Shippensburg University
(717) 477-1615
wjyost@ship.edu

RESIDENCE HALL BULLETIN - Winter Break 2018-2019

 

QUIET HOURS DURING FINAL EXAMS

24 HOUR QUIET HOURS will go into effect in all residence halls at 8 PM on Friday, December 7, 2018.

IMPORTANT DATES

November 28, 2018 – Requests are due to housing@ship.edu by 12 noon for housing needs over winter break. Requests are due to Resident Director by 12 noon for housing needs after 4 pm on December 14, 2018, due to transportation issues or graduation.

December 7, 2018 – Deadline to apply to be a Resident Assistant for the 2019-2020 academic year. Visit http://www.ship.edu/housing/BEanRA for more information.

December 14, 2018 – Residence Halls close at 4 pm. Reisner Hall dining ends at 7 pm.

January 20, 2019 – Students may return to residence halls after 1 pm.

WINTER BREAK POLICIES AND PROCEDURES

Students should vacate their residence halls as soon as possible after completing their last exam. Athletic team needs are coordinated through the coaches and Athletics department. Individuals who will be offered housing over the break may have to relocate to temporary housing due to the consolidation of residence hall use for conservation of energy. Be sure to take all items you will need, such as passports, prescriptions and other time-sensitive materials. Please remember the University does not carry insurance protecting students’ belongings. Although attempts will be made to maintain tight security over the break, it is recommended that valuable items be removed from the halls during the vacation break. Facilities staff members will enter all rooms and suites over the break to change air filters on HVAC units.

HOLIDAY DECORATIONS POLICY

Decorations used for seasonal or special events must be made of fire retardant materials. Natural trees and natural decorations are not allowed. No holiday lights are permitted in private bedrooms, suites, and apartments.

END OF SEMESTER RESIDENCE HALL INSPECTION

The residence life staff will be conducting a detailed room inspection. To be sure your accommodations meet all expectations, please adhere to the following (failure to do so will result in documentation):

-Clean, empty, defrost, and unplug your refrigerator – leave the refrigerator door open

-Clean your room or apartment (you may leave your belongings over the winter break)

-Remove all holiday decorations

-Unplug all electrical items, including aquariums

-Remove all items away from heating units

-Close and lock all windows

-Pull blinds down and open slats

-Turn off all lights

If you had item(s) confiscated at Thanksgiving break which are not permitted in the residence halls, stop by your residence hall office and take your item with you. Please refer to the student handbook, the Swataney, for clarification of items not permitted on campus. – i.e. (candles, incense, hotpots, more than one refrigerator, etc.) Also, if you were in violation of a Student Code of Conduct and have outstanding letters to return to the Dean of Students office, please do so before leaving for Break.

CURRENT HOUSING AGREEMENTS

All residence hall students are reminded that housing agreements are for the ENTIRE academic year. Releases from the Housing Agreement are only approved for extraordinary circumstances. If a student is not released from the Housing Agreement, he/she will continue to be responsible for the second-semester fees, even if he/she moves out of the Residence Halls. STUDENTS THAT ARE NOT OFFICIALLY RELEASED FROM THEIR HOUSING AGREEMENTS WILL STILL BE RESPONSIBLE FOR ON-CAMPUS HOUSING FEES ON THEIR STUDENT ACCOUNTS. Please refer to the housing agreement (housing.ship.edu) for details regarding the 2018-19 Housing Agreement.

If space is or becomes available in a room/suite it must be kept available for use. If a resident is using the space as a single they are subject to be billed for a single room rate. Students must leave for winter break with half-vacant rooms prepared to take on another resident for the start of the spring semester. If this is not done, students may receive a failure to comply judicial violation and Housing and Residence Life staff may have to move personal items over the break to prepare for a new resident.

STUDENTS NOT RETURNING TO RESIDENCE HALLS /UNIVERSITY FOR SPRING 2019

CHECK-OUT PROCEDURES:

-Clean your room, especially the floors; remove posters, etc.

-All university furniture must be in its proper place

-Remove all personal items from your room

-Check your room for any damages (or wear and tear)

-Schedule a check-out time with your RA

-The RA will accompany you to your room for a preliminary inspection of the room; have you sign your check-out forms and, in your presence, lock the door with your key

-Return your room keys to the RA

-A final room inspection may be conducted by your Residence Director and RA following your departure

STUDENTS ACADEMICALLY DISMISSED

All residential students who are academically dismissed must return to campus to remove their belongings from their rooms. We are asking you to do this according to the schedule provided below.

Thursday, January 10 11:00 am – 3:00 pm

Friday, January 11 11:00 am – 3:00 pm

Sunday, January 13 1:00 pm – 4:00 pm

Monday, January 14 11:00 am – 3:00 pm

Tuesday, January 15 11:00 am – 3:00 pm

You are expected to complete your move during the listed hours. Housing and Residence Life staff members are not scheduled to be available outside these hours.

It is the responsibility of each individual student to return his/her room and mailbox key. Students using the express check-out method should only do so for their residence hall room keys. All mailbox keys need to be returned to the UPS Store in the CUB to avoid being billed for a $25 replacement fee.

END OF SEMESTER ROOM CHANGES FOR SPRING 2019

Students approved to make an end of semester room change for Spring 2019 will receive approval from Housing and Residence Life. Students receiving approval MUST remove all belongings from current space and checkout of this space BEFORE leaving for the semester break, so the University can prepare vacancies for occupancy by new students. Instructions will be provided with approval. If a student fails to vacate the current space before departure, the room change request will be canceled and the student will need to remain in the current assignment.

MAIL REMINDER

Mail will not be forwarded to your home address during the semester break. If you have special concerns you should communicate them to the mail personnel the UPS Store in the CUB. Any resident not returning in January must complete a change of address with the UPS Store. If you are not returning to the residence halls for the spring semester, your mailbox key must be returned to the UPS Store in the CUB. It may not be provided to the RA to return for you. It is not permitted to be put into the residence hall express check-out boxes. Students will be billed if they are not returned to the UPS Store in the CUB.

2019-2020 ON-CAMPUS HOUSING AGREEMENTS

The on-campus housing sign-up process began Tuesday, October 30

Students should electronically sign the 2019-2020 Returning/Graduate Student Agreement. The $200 housing deposit is waived and not required until after Monday, December 3, 2018. After that, the $200 deposit and housing agreement will be due by Thursday, February 5, 2019, to be eligible to select a housing assignment for 2019-2020. Agreements are NOW available in the student’s MyShip portal. Students can select their roommates, residence hall, and room assignment in the MyHousing portal shortly after signing up.

DINING SCHEDULE

Monday, December 10 – Tuesday, December 11

Regular Hours at all Locations

Wednesday, December 12

Kriner Dining Hall: 10:30am – 2:00pm

All Other Locations: Regular Hours

Thursday, December 13

Kriner Dining Hall: Closed

Papa John’s (Kriner Retail): 11:00am – 6:00pm

King Street Sub (Kriner Retail): 11:00am – 6:00pm

All Other Locations: Regular Hours

Friday, December 14

Big Red’s Snack Shack (C-Store): 8:00am – 4:00pm (Create Closed)

CUB Galley Food Court (Pizza & Grill Only): 7:30am – 4:00pm

Dunkin Donuts: 7:30am – 2:00pm

Starbucks: 7:30am – 3:00pm

Reisner Dining Hall: 7:00am – 7:00pm (Continuous Dining)

Kriner Dining Hall: Closed

Papa John’s (Kriner Retail): Closed

King Street Sub (Kriner Retail): Closed

Century Café: 7:30am – 3:30pm

Best Wishes for a Strong Finish to the Fall Semester! Good Luck with Finals!

Congratulations to Graduates!

HAPPY HOLIDAYS!

Have a Safe Break!

Housing and Residence Life

housing@ship.edu


An off campus housing directory is available for students who are exempt from the housing requirement.

Graduate Students

Graduate students are welcome to live in university housing in the suites or Mowrey Hall. Students should contact the Housing Office to establish the online agreement for the suites.  The Mowrey Hall agreement should be available in the MyHousing portal at MyShip, Student, Ship Life, Connect to MyHousoing.   Once a housing agreement is in  place students will be placed in a room in Mowrey Hall or can complete housing according to the returning student housing instructions in the suites.   Arrival schedules and more information will be made available here closer to the August opening.  Contact the Housing Office at 717-477-1701 if you have any questions.

 

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Closing Bulletin

Mowrey Hall Graduate Housing does not close for Winter Break. Please note: limited staffing will be available. If you plan to stay in Mowrey Hall through December 14th 4:30PM through January 13th 8:00AM – please contact the Graduate Housing Manager, Anthony (mowrd@ship.edu) with the dates/times you plan to stay.

Information is included below for housing transition processes that will occur over the next few months and over the winter break. Please read carefully and seek advisement from Housing and Residence Life staff with any questions or concerns.

If you plan on withdrawing, transferring, or intend to leave housing in Mowrey Hall -
All students who are not returning to the residence halls for Spring 2019 must complete the Withdrawal from Residence Hall form. Please email housing@ship.edu to notify of your housing change. You will then receive instructions to work with the Graduate Housing Manager to complete the Withdrawal from Residence Life form. 

• IF YOU DO NOT SUBMIT THE WITHDRAWAL FORM, YOUR SPRING SEMESTER BILLING WILL REMAIN ON YOUR STUDENT ACCOUNT AND YOU WILL BE RESPONSIBLE FOR ALL CHARGES.

• All students not returning for the spring semester must officially check out of Mowrey Hall and return their room key. All UPS keys need to be returned directly to the UPS Store in the CUB. Residence Hall staff will not take mailbox keys to turn them into UPS. You will be billed if you return your UPS key to the residence hall express check-out box.

Students interested in living on campus again next year can sign the 2019-20 Mowrey Hall Graduate Student Agreement in the myship portal. All returning graduate student housing deposits will be waived. Students living on campus currently in the fall semester do not have to sign another agreement for spring 2019. The current 2019-20 agreement is for the full academic year.

MAIL REMINDER

 

Mail will not be forwarded to your home address during the semester break.  If you have special concerns you should communicate them to the mail personnel the UPS Store in the CUB.  Any resident not returning in January must complete a change of address with the UPS Store.

 


HOLIDAY DECORATIONS POLICY

Decorations used for seasonal or special events must be made of fire retardant materials. Natural trees and natural decorations are not allowed. No holiday lights are permitted in private bedrooms, suites, and apartments.

Please do not hesitate to ask any questions regarding any of the information contained in this email.

Bill Yost
Associate Director of Housing and Residence Life Administration
Housing and Residence Life
Shippensburg University
(717) 477-1615
wjyost@ship.edu

Alex Karlheim
Coordinator for Academic Initiatives & Student Success
Housing and Residence Life
Shippensburg University
(717) 477- 1919
amkarlheim@ship.edu

Anthony Patikowski
Graduate Housing Manager
Housing and Residence Life
Shippensburg University
mowrd@ship.edu

Parents

The time has arrived to send your student off to college!

Whether you are sending your first or your fifth child off to college this is a very exciting time in both your child's life and your life. Support and guidance for your child through this very important transition can be both fun and challenging. The Housing Office is here to assist your student and we look forward to answering any questions you may have. Students may need your assistance as they navigate through the MyHousing portal.

Each student will complete one of two housing agreements, decide who to live with the assistance of My College Roommie, and select their own room.We encourage participation in one of our Living Learning Communities. Students living in an LLC can request a roommate who is not participating in the LLC. Students who do not select a room will be placed by the Housing Office. It is important to discuss the various housing options and assist your student in selection a room type or suite style while allowing them to make the choice and process the housing themselves.

Housing is processed on an academic year basis. Students must vacate their assignment over Thanksgiving, Winter Break, and Spring Break according to the Housing Calendar. Belongings may be stored throughout the academic year although we recommend removing more valuable items over the break periods.  

Arrival Schedules:  Most incoming students will arrive on the Wednesday before classes begin based on the hall and zip code of the student for fall semester.  Incoming students for spring semester will arrive on the Friday morning before classes begin.  Current students are set to arrive after 9:00 a.m. on the Saturday before classes begin in the fall semster and after 1:00 p.m. the Sunday before classes begin in the Spring semester. 

Early Arrival and Break Stayovers:  Some students will be approved for early arrival or break stayovers.  These requests are often submitted by the coach or advisor of an organization asking students to be here over the break.  Some students my request permission to stay for extraordinary circumstances.  Instructions for such are provided to the students in stayover bulletins. 

Checking out: Students checking out of the halls before the end of the spring semester should complete an Room Condition Report, Withdrawal from Residence Hall form, and turn in the room key to the Residence Life staff in the hall.  The mailbox key should be returned directly to the UPS Center in the CUB (Cedia Union Building).

Current students can sign up for the following academic year housing beginning in November of the current academic year.  See parent letter mailed in November.