Students and Parents
Welcome to Shippensburg University Housing!
At Shippensburg University students can select your own roommates and rooms. You will be able to search for potential roommates with a FaceBook Application called RoomSync. After deciding who you want to live with you have the option of selecting from 14 different Living Learning Communities or a Non-Living Learning Community room. Most of your individual housing will be completed in the MyHousing portal. This website at housing.ship.edu describes the buildings, suite styles, and Living Learning Communities. Floor plans, utility services, and other important housing details are described as well.
Students will receive break and closing information from the Housing Office through their Ship email accounts. Student who arrive early or stay during break periods will need permission. Belongings can remain in the suites throughout the academic year. Agreements are for the full academic year unless a student requests special permission to stay one semester for graduation, student teaching, or studying abroad. Housing assignments usually do not change unless the student requests a room change after the second week of classes each semester. The Housing Office does reserve the right to consolidate rooms. Most residents maintenance and roommate issues are resolved through the residence life staff of the suites after the students move in. Students who withdrawal during the period of occupancy have 24-48 hours to remove their belongings from the room. Student's are billed until they have completed a proper check-out.
Checking Out of the Hall Students complete a withdrawal from residence hall form, room condition report, and turn in the room key to the residence life staff. Mailbox keys are returned the CUB UPS Center.
|Fall Semester 2017|
|New students arrive
|Fall Welcome Week||Thu - Sun||Aug 24 -27|
|Residence Hall check-in for returning students begins at 9:00 a.m.||Sat||Aug 26|
|Regular class schedule begins||Mon||Aug 28|
Labor Day, university closed - Residence Halls remain open
|Parents and Family Celebration||Sat||TBA|
|Fall break begins at 4:00 pm - Residence Halls remain open||Fri||Oct 13|
|Classes resume at 8:00 am||Wed||Oct 18|
|Residence Halls close at 6:00 p.m.||Tues||Nov 21|
|Thanksgiving break begins, 8:00 a.m.||Wed||Nov 22|
|Residence Halls reopen at 1:00 p.m.||Sun||Nov 26|
|Classes resume at 8:00 am||Mon||Nov 27|
|Last day of classes||Fri||Dec 8|
|Final exams||Mon - Fri||Dec 11-15|
|Residence Halls close at 4:00 p.m.
Students should check out within 24 hours after last final
Winter Term 2017
|Session Opens||Mon||Dec 18|
|Session Ends||Fr||Jan 19|
|Spring Semester 2018|
|New Students Arrive
Residence Hall check-in for new students between 7:30 a.m. and 9:00 a.m.
|New student orientation||Fri - Sun||Jan 19-21|
|Residence Hall check-in for returning students begins at 1:00 p.m.||Sun||Jan 21|
|Regular class schedule begins||Mon||Jan 22|
|Spring break Residence Halls close at 4:00 p.m.||Fri||Mar 9|
|Residence Halls reopen at 1:00 p.m.||Sun||Mar 20|
|Classes resume at 8:00 am||Mon||Mar 19|
|Last day of classes||Fri||May 4|
|Final exams||Mon - Fri||May 7-11|
|Residence Halls close at 4:00 p.m.
Students should check out within 24 hours after last final
Students may contact residence life staff for an extension.
|Summer Term A 2018|
|Residence Hall check-in 2:00 p.m. - 7:00 p.m..||Sun||May 20|
|Session opens||Mon||May 21|
|Memorial day - university closed - Residence Halls remain open||Mon||May 28|
|Special make-up for Memorial Day||Sat||June 2|
Residence Hall students must check out by 4:00 p.m.
|Summer Term B 2018|
|Residence Hall check-in 2:00 p.m. - 7:00 p.m.||Sun||July 1|
|Session opens||Mon||July 2|
|Independence day - university closed - Residence Halls remain open||Wed||
|Special Make-up for Memorial Day||Sat||July 7|
Residence Hall students must check out by 4:00 p.m.
Summer Housing 2018
Graduate and undergraduate students enrolled in summer courses may reside on campus during Term A and Term B. Pre-registration for campus housing is not required unless the student is participating in the Summer Bridge Program. Students in the Summer Bridge Program should complete a housing agreement with the Admissions Office. Room assignments will be designated during check in.
Students will be billed for housing after check-in if it was not previously added to the summer bill. Summer students are required to carry a meal plan. Please contact the Student Accounts Office for Summer Fees and Billing Details.
If a summer course does not follow the traditional semester schedule please contact the Housing Office to adjust the housing terms.
Students can check-in to the Residence Hall between 2:00 and 7:00 p.m.on the Sunday before classes begin. Note: Students needing summer housing outside of Term A and B can request housing by emailing Bill Yost at email@example.com.
|Semester||Hall||Check In||Check Out|
Fees are /week
May 20, 2018
2:00 - 7:00 p.m.
June 29, 2018
by 4:00 p.m.
ASP Students: Monday June 25, 2018
Sunday July 1, 2018
2:00 - 7:00 p.m.
ASP Students: Thursday July 26, 2018
Friday, August 10, 2018
by 4:00 p.m.
Mail is delivered to the mail center in the CUB (Ceddia Union Building) at the New UPS Store.
All residential student mail will be handled by The UPS Store which will be centrally located in the new addition of the Ceddia Union Building. Each residential student will be assigned a mail box with key in which all posted mail will be placed. The operating hours of the new student mail center will be 10 AM – 7 PM Monday – Friday and 10 AM to 2 PM on Saturday. Summer Hours are Monday through Friday 9:00 a.m. to 5:00 p.m. Closed Saturday and Sunday. Accountable mail, which includes express, certified, registered or insured mail or parcels, or any packages sent through courier services such as UPS, FEDEX or DHL must be picked up during these hours. You will be required to show your student ID and sign for these packages. Mail that fits into the box may be picked up during operating hours or after hours by using your residence hall key card to access the mail center. After hours access will be Monday thru Saturday until 11 pm. To let resident students know if they have mail or parcels to pick-up The UPS Store will be sending emails to your student email address. Packages not retrieved within 30 days will be returned to the sender.
A variety of products and services will be available at the new student mail center including the ability to send outgoing packages through UPS and letters and parcels through the United States Postal Service (USPS), the purchase of postage stamps, notary services, color/ black and white copy services, document binding services, incoming/outgoing fax services, passport photos, scanning of documents, and much more.
Students are no longer required to take larger or heavier letters and parcels directly to the post office. Additionally, students can send certified mail, return receipt, and delivery confirmation from the new mail center.
To ensure quick and accurate delivery of your incoming mail and parcels, please use the following mail address:
- Students full name
408 Lancaster Drive
# xxxx (students mailbox number which will be assigned)
Students who do not live on campus should not include Shippensburg University in any portion of their mailing address.
Mail and parcels will not be forwarded during short breaks or between Fall and Spring terms. 1st class mail can be forwarded following the Spring term by completing an address change/forwarding address card available at the Student Mail Center. The sender of Magazines, newspapers and other 3rd class mail must be contacted directly to change the delivery address.
Residence Hall Directors (RD)
Residence Directors at Shippensburg University are each responsible for the overall supervision of one residence hall. Their role is to create a community environment that assists students in meeting their social, academic, cultural, and personal goals.
For more information, please visit the RD Search Committee page.
Resident Assistants (RA)
Resident Assistants are undergraduate members of the Residence Hall Staff who reside within the residence halls. They play an important role in the development of residence hall life and have broad responsibilities for the social, academic, and emotional growth of the students who reside on their floor.
Applications for the RA position become available in September and are due the last day of the fall semester. Interviews take place in late January/early February and hiring is complete before spring break.
For more information, please visit the RA Selection page.
Desk Assistants (DA)
Desk assistants are undergraduate students who work at the front desk of each residence hall. They are supervised by the building's residence director and work 1 pm - 1 am on weekdays and 3 pm - 3 am on weekends. The desk assistants are also responsible for the hall's equipment, signing-in visitors, providing information to guests, and handling mail for the building.
DAs are hired on a rolling basis as positions open. Applications remain in the database for one calendar year.
For more information, please visit the DA Selection page.
The Dean of Students Office employs Graduate Assistants to provide service in: Drug & Alcohol Education; Greek Affairs; International Student Services; New Student Orientation; Student Conduct & Mediation; Volunteer Services; Multicultural Education and Character Education, and ResNet.
For more information, visit the graduate school page.
How does roommate matching work for room assignments?
After students confirm housing The Housing Office sends an email to the student’s Ship email to use Room Sync, a Facebook Application, to meet their future roommates. After locating a roommate students will go to their Housing Portal via MyShip and they are able to select their room with the friend they met on Room Sync.
What are the bed sizes in the residence halls?
All residence hall rooms across campus are equipped with a twin XL mattress for each resident. For more information on room furnishing, please visit the Office of Housing & Residence Life's webpage.
Can each student have their own microwave and refrigerator?
Each room is allowed to have up to one microwave and one mini-fridge. For a suite-styled residence hall room, this would equate to one set in each bedroom as well as one set in the common area, however most suite-style residents decide to have one set placed in the common area and forego the additional sets in the individual bedrooms.
What residence halls are open to first-year students?
Most residence halls will have first-year students residing in them. Naugle and Seavers Hall are designated for Freshman only.
What is the guest visitation policy for the residence halls?
Students must sign in their guest with the Desk Assistant at the front desk of each residence hall on campus. Their guest can stay for a maximum of two nights within a seven day period. Guests must be 18 years of age and older.
For students that move onto campus early (sports, band, ASP) where do they move into?
Early move -in students typically move directly into their fall residence suite. The only exception to this is the entire football team stays together in one residence hall, and will move into their respective residence rooms closer to the beginning of the school year.
How does the laundry system work?
Laundry facilities are located inside each residence hall. The suite-style halls have a few machines on each floor. Students can operate these machines using coins, as well as debit/credit cards (VISA, Discover, MasterCard). If you choose to use a card, there will be a $9.00 hold on the card for 72 hours to ensure that the funds are valid.
How are the residence halls cleaned?
Suite-style residence rooms (bedroom, bathroom, communal space) have to be cleaned by the residents of the suite room. The custodial staffs in those buildings will clean the building-wide common areas (lounges, kitchens, hallways).
Move In Day is always a bustle of activity inside and outside our residence halls. We'll have student volunteers and university staff on-hand to help make things go as smoothly as possible for you, and your patience and cooperation are appreciated.
Fall 2018 Arrival Dates and Check-In Times
Incoming students may be assigned to any of the six suite buildings, Harley, Kieffer, Lackhove, McCune, Seavers, or Naugle Halls. Seavers and Naugle Hall will be Freshman Only in 2018-2019. If you are a new student, check-in dates and times will be will be set by hall and home zip code on the Wednesday, August 22, 2018. See arrival schedule. Harley, Kieffer, and Naugle Hall will check in 8 a.m. to 12 p.m. and Lackhove, McCune, and Seavers Halls will checkin between 1 p.m. and 4 p.m.
When You Arrive
- Pull your vehicle into a designated unloading zone near your hall.
- Unload your belongings at the curb and have someone move your vehicle to a nearby lot.
- Orientation personnel will be available to assist moving your belongings into the building.
- Report to the check-in location in your hall's lobby.
- Receive your keys, Room Condition Report, and other check-in materials. Also you will have the opportunity to purchase a hall association sticker for $5.00.
ARRIVAL TIMES AND DATES FOR RESIDENCE HALL STUDENTS
Residence Hall Check-In Times for Wednesday, August 22, 2018
Harley, Kieffer, and Naugle Halls
Residence Hall Check-In Times for
Lackhove, McCune, and Seavers Halls
When you check in, you will receive an RCR/ACR (Room/Apartment Condition Report) which states the condition of the various items in the room as inspected by the residence hall staff. After you check-in, you should take a few minutes to inspect your room. If your form does not accurately reflect the condition of your room, you must bring any discrepancies to the attention of the residence hall staff within 48 hours to ensure that you will not be held financially accountable for these damages at check out.
What to Bring/Not Bring Take a look at the New Student Housing Check List ahead of time to figure out what you'll need to live on campus.
Entering first-year and transfer students having fewer than 30 (between 1-29) earned transfer undergraduate college level credits accepted by Shippensburg University by the first day of classes of the semester of enrollment are required to reside in university housing. Exemptions to this policy include those students who reside full-time within the home of their parents or legal guardians within 35 miles from campus based on driving directions, those who are 21 years of age or older by the first day of the entering semester, those who are legally married, and those with a dependent child at home.
If you live in one of our residence halls, you must meet the Pennsylvania state meningitis requirement before moving in.
Follow these returning or graduate student housing instructions for completing your housing.
Spring 2018 Arrival and Check-In times
Harley, Kieffer, Lackhove, McCune, Naugle, and Seavers Hall
Returning students will arrive on Sunday, January 21, 2018 after 1:00 p.m.
Fall 2018 Arrival Dates and Check-In Times
Harley Hall, Kieffer Hall, Lackhove Hall, and McCune Hall
Returning students will arrive on Saturday, August 25, 2018 after 9:00 a.m.
RESIDENCE HALL BULLETIN
CLOSING OF THE RESIDENCE HALLS
SPRING SEMESTER - 2018
University on-campus residence halls will close for the academic year at 4 pm, Friday, May 11, 2018. Residents are to move out of the residence halls within the following 24 hours after they finish final examinations. Any resident needing additional time or needing to stay beyond Friday at 4 pm for university-related business, Commencement, etc. must request approval by 12 noon on Wednesday, April 25 to your Residence Director. Any individual approved to stay must move out of their residence hall no later than 9 am on Saturday, May 11, 2018. Graduating residents must request approval to stay through Commencement. The last evening meal served in Reisner Dining Hall will be on Friday, May 11 between 4:30 and 7 pm.
Quiet hours will go into effect on Friday, May 4 at 8 pm and will remain in effect throughout the final exam week. Residents violating quiet hours during this time risk immediate suspension from the residence hall. Please cooperate by turning down stereos and TVs, and avoid noisy social gatherings within and outside the residence halls and apartment complex.
NRHH (National Residence Hall Honorary) is coordinating donations at each residence hall during the spring closing process on May 9, 10, & 11. More information will be communicated about what will be accepted, and the schedule for making the donations.
All residents must return mail keys DIRECTLY to the UPS Store at the CUB, even if you are returning to the residence halls next year. Residence hall staff will not take UPS keys. If you return your mail key through the express check out process, you may be billed for a replacement key. Do not leave your mail key with anyone other than the UPS Store staff at the CUB. Do not leave your mail key with your roommate or residence hall staff to hand in for you. The replacement cost for mail keys is $25.
Students living on campus for the Summer Term A in McCune Hall will check in on Sunday, May 20, 2018, between 2-7 pm. The first meal that evening will be at Reisner Dining Hall. Students living on campus in the spring semester planning to live in McCune Hall for Summer Term A will not be able to have temporary housing or store their belongings between the spring semester and summer term A. Students living on campus for Summer Term A are able to keep their UPS Store mail keys and will not be charged for not returning them for the spring semester.
1. Put room in order with all University furniture in proper place.
2. Un-bunk bed and/or adjust the bed to a height where 4 rungs are showing above bed springs. The billable cost for each bed not adjusted to the correct height is $15 for the labor to make the adjustment.
3. Clean room and floors, remove trash, remove posters, tape, hooks, etc.
4. Clean interior and exterior surfaces of the room door. Remove stickers, double-sided tape and other sticky items applied to the room (do not try to scrape the double-sided tape off the wall because it will cause damage to the paint).
5. Remove all personal items from your room. The University does not have space for storage of student belongings over the summer months. The University cannot guarantee the security of items left on campus.
6. Close and lock windows with blinds down and open.
7. Report to the hall desk and inform the RA on duty that you are ready to “check-out.”
8. The RA will accompany you to your room for a preliminary inspection of the room and have you sign your checkout form. The form should be reviewed item by item by both parties in case there are questions related to potential damage assessments.
9. The room should be locked in the presence of the RA responsible for checking you out and the key(s) returned to the front desk.
10. A final room inspection will be conducted by your Residence Director following your departure. This inspection will determine final damages and billing costs.
11. It is the responsibility of each individual student to return his or her room key. You will be charged a replacement fee for unreturned keys. The deadline to return room keys is Friday, May 11, 2018, at 4 pm.
12. All residents must return mail keys to the UPS Store at the CUB, even if they are returning to the residence halls next year. Residence hall staff will not take UPS keys. If you return your mail key through the express check out process, you may be billed for a replacement key. Do not leave your mail key with anyone other than the UPS Store staff at the CUB.
Residents are responsible for cleaning their own student rooms and suite bathrooms. Residence halls are equipped with cleaning supplies to check out at the front desk. Residence hall staff will take photos to document the conditions of rooms as they are left by students. These can be used in considering the billable fees for student room damage and uncleanliness.
Please remove trash as early as possible. Take these materials (rugs and other large items) to the loading dock area of your residence hall. DO NOT sweep materials from your rooms into the hallways or stack trash in the hallways or stairwells.
For more information on the damage billing policy, visit http://www.ship.edu/Housing/Services/Damage_and_Billing_Policy/ for an explanation of the policy, the appeal process, and the damage billing cost list.
If you wish to use the Express Check-Out system in your hall, please pick up a form from your front desk or Resident Assistant. Return your key(s) in the provided envelope with the Express Check-out form and place it in the guest registration box at the front desk. This will allow you to return your room key and waive your right to be present during the room pre-inspection check-out. By participating in the express check out process, you still have the right to appeal any charges billed to your account. Do not submit your UPS mail key in the express check out process. YOU WILL BE BILLED A $25 replacement fee if you leave your UPS key in an express check out envelope.
2018-19 HOUSING AGREEMENT
Returning students can still sign a housing agreement for living on campus in 2018-2019. Students who signed up and are interested in canceling their housing agreements must do so before June 1, 2018. Any student wishing to cancel their agreement after June 1 will have to go through the request to be released from housing agreement process. Students wishing to be released after June 1 are not guaranteed.
Also, if you did not sign a Housing Agreement to reside on-campus for the next academic year, please be sure to file a change of address with the Registrar’s Office indicating your address and phone where you will be living in the fall. Please work with the UPS Store for mail forwarding.
UPS STORE SERVICES – MAIL FORWARDING, SUMMER STORAGE, KEY RETURN
All first-class mail may be forwarded by the UPS Store to the student’s home address only in the event that the student notifies the UPS Store of their forwarding address. Any other mail can be forwarded, but UPS shipping charges may apply. Packages not forwarded will be refused after the spring semester ends, and this will cause the mail or package to return to the sender. For any questions regarding keys and mail forwarding, please contact the UPS Store. Questions regarding mail and packages during closing can be sent via email to firstname.lastname@example.org or by phone at (717) 477-0877. The UPS Store on campus also provides a move in/move out storage program that students can take advantage of. Students that are not living on campus next year can still take advantage of this service. Visit http://shippensburg-pa-6335.theupsstorelocal.com/ for more information on all of The UPS Store services on campus. All residents must return mail keys to the UPS Store at the CUB, even if they are returning to the residence halls next year. Residence hall staff will not take UPS keys. If you return your mail key through the express check out process, you may be billed for a replacement key. Do not leave your mail key with anyone other than the UPS Store staff at the CUB. Students living on campus for Summer Term A are able to keep their UPS Store mail keys and will not be charged for not returning them for the spring semester.
Summer residence hall students will be accommodated in McCune Hall for summer term A & Kieffer Hall in summer term B. Further questions regarding summer housing should be directed to the Housing & Residence Life Office in McLean 113, email@example.com, or (717) 477-1701. Information can also be found on the Student Accounts, Summer term website at : http://www.ship.edu/student_accounts/summer_semester_tuition/
Term A – Sunday, May 20, 2018. Check-in 2-7 pm
Term B – Sunday, July 1, 2018. Check-in 2-7 pm
Residence hall check-in for returning students begins at 9 am on Saturday, August 25, 2018.
An off campus housing directory is available for students who are exempt from the housing requirement.
Graduate students are welcome to live in university housing. Students should contact the Housing Office to establish the online agreement. Once a housing agreement and deposit are in place students complete housing according to the returning or graduate student housing instructions. Graduate students will also follow the returning student arrival schedule. Special permission to arrive at a different time may be requested by email at: firstname.lastname@example.org.
The time has arrived to send your student off to college!
Whether you are sending your first or your fifth child off to college this is a very exciting time in both your child's life and your life. Support and guidance for your child through this very important transition can be both fun and challenging. The Housing Office is here to assist your student and we look forward to answering any questions you may have. Students may need your assistance as they navigate through the MyHousing portal.
Each student will complete one of two housing agreements, decide who to live with the assistance of RoomSync, and select their own room.We encourage participation in one of our Living Learning Communities. Students living in an LLC can request a roommate who is not participating in the LLC. Students who do not select a room will be placed by the Housing Office. It is important to discuss the various housing options and assist your student in selection a room type or suite style while allowing them to make the choice and process the housing themselves. The agreement is in the student's secure portal and should be signed by the student as the student is liable for the agreement.
Housing is processed on an academic year basis. Students must vacate their assignment over Thanksgiving, Winter Break, and Spring Break according to the Housing Calendar. Belongings may be stored throughout the academic year although we recommend removing more valuable items over the break periods.
Arrival Schedules: Most incoming students will arrive on the Wednesday afternoon or Thursday morning before classes begin based on the hall and zip code of the student for fall semester. Incoming students will arrive on the Friday morning before classes begin in the spring. Current students are set to arrive after 9:00 a.m. on the Saturday before classes begin in the fall semster and after 1:00 p.m. the Sunday before classes begin in the Spring semester.
Early Arrival and Break Stayovers: Some students will be approved for early arrival or break stayovers. These requests are often submitted by the coach or advisor of an organization asking students to be here over the break. Some students my request permission to stay for extraordinary circumstances. Instructions for such are provided to the students in stayover bulletins.
Checking out:Students checking out of the halls before the end of the spring semester should complete an Room Condition Report, Withdrawal from Residence Hall form, and turn in the room key to the Residence Life staff in the hall. The mailbox key should be returned directly to the UPS Center in the CUB (Cedia Union Building).