Students and Parents


Welcome to Shippensburg University Housing!

At Shippensburg University students can select your own roommates and rooms.  You will be able to search for potential roommates with My College Roomie. After deciding who you want to live with you have the option of selecting from 14 different Living Learning Communities or a Non-Living Learning Community room.  Most of your individual housing will be completed in the MyHousing portal.  This website at housing.ship.edu describes the buildings, suite styles, and Living Learning Communities.  Floor plans, utility services, and other important housing details are described as well.   

Students will receive breaks and closing information from the Housing Office through their Ship email accounts. A student who arrives early or stays during break periods will need permission. Belongings can remain in the suites throughout the academic year. Agreements are for the full academic year unless a student requests special permission to stay one semester for graduation, student teaching, or studying abroad. Housing assignments usually do not change unless the student requests a room change after the second week of classes each semester. The Housing Office does reserve the right to consolidate rooms. Most residents maintenance and roommate issues are resolved through the residence life staff of the suites after the students move in. Students who withdrawal during the period of occupancy have 24-48 hours to remove their belongings from the room. Students are billed until they have completed a proper check-out.

Checking Out of the Hall Students complete withdrawal from residence hall form, room condition report, and turn in the room key to the residence life staff. Mailbox keys are returned to the CUB UPS Center.  

General Information

Summer Housing 2020

Graduate and undergraduate students enrolled in summer courses may reside on campus during Term A and Term B. Pre-registration for campus housing is not required unless the student is participating in the Summer Bridge Program. Students in the Summer Bridge Program should complete a housing agreement with the Admissions Office. Room assignments will be designated during check in.

Students will be billed for housing after check-in if it was not previously added to the summer bill. Summer students are required to carry a meal plan. Please contact the Student Accounts Office for Summer Fees and Billing Details.

If a summer course does not follow the traditional semester schedule please contact the Housing Office to adjust the housing terms.

Students can check-in to the Residence Hall between 2:00 and 7:00 p.m.on the Sunday before classes begin. Note: Students needing summer housing outside of Term A and B can request housing by emailing Bill Yost at wjyost@ship.edu.

 

Semester Hall Check In Check Out
Term A
TBD Hall
Fees are /week
May 17, 2020
2:00 - 7:00 p.m.
June 26, 2020
by 4:00 p.m.
Term B
TBD Hall
Fees /week
ASP Students: Monday June 22, 2020


Sunday June 28, 2020
2:00 - 7:00 p.m.
ASP Students: Thursday July 30, 2020


Friday, August 7, 2020
by 4:00 p.m.

Mail is delivered to the mail center in the CUB (Ceddia Union Building) at the New UPS Store.

All residential student mail will be handled by The UPS Store which will be centrally located in the new addition of the Ceddia Union Building. Each residential student will be assigned a mail box with key in which all posted mail will be placed. The operating hours of the new student mail center will be 10 AM – 7 PM Monday – Friday and 10 AM to 2 PM on Saturday. Summer Hours are Monday through Friday 9:00 a.m. to 5:00 p.m. Closed Saturday and Sunday. Accountable mail, which includes express, certified, registered or insured mail or parcels, or any packages sent through courier services such as UPS, FEDEX or DHL must be picked up during these hours. You will be required to show your student ID and sign for these packages. Mail that fits into the box may be picked up during operating hours or after hours by using your residence hall key card to access the mail center. After hours access will be Monday thru Saturday until 11 pm. To let resident students know if they have mail or parcels to pick-up The UPS Store will be sending emails to your student email address. Packages not retrieved within 30 days will be returned to the sender.

A variety of products and services will be available at the new student mail center including the ability to send outgoing packages through UPS and letters and parcels through the United States Postal Service (USPS), the purchase of postage stamps, notary services, color/ black and white copy services, document binding services, incoming/outgoing fax services, passport photos, scanning of documents, and much more.

Students are no longer required to take larger or heavier letters and parcels directly to the post office. Additionally, students can send certified mail, return receipt, and delivery confirmation from the new mail center.

To ensure quick and accurate delivery of your incoming mail and parcels, please use the following mail address:

  • Students full name
    Shippensburg University
    408 Lancaster Drive
    # xxxx (students mailbox number which will be assigned)
    Shippensburg,PA 17257

Students who do not live on campus should not include Shippensburg University in any portion of their mailing address.

Mail and parcels will not be forwarded during short breaks or between Fall and Spring terms. 1st class mail can be forwarded following the Spring term by completing an address change/forwarding address card available at the Student Mail Center. The sender of Magazines, newspapers and other 3rd class mail must be contacted directly to change the delivery address.   

Residence Hall Directors (RD)

Residence Directors at Shippensburg University are each responsible for the overall supervision of one residence hall. Their role is to create a community environment that assists students in meeting their social, academic, cultural, and personal goals.

For more information, please visit the RD Search Committee page.

 

Resident Assistants (RA)

Resident Assistants are undergraduate members of the Residence Hall Staff who reside within the residence halls. They play an important role in the development of residence hall life and have broad responsibilities for the social, academic, and emotional growth of the students who reside on their floor.

Applications for the RA position become available in September and are due the last day of the fall semester. Interviews take place in late January/early February and hiring is complete before spring break.

For more information, please visit the RA Selection page.

 

Desk Assistants (DA)

Desk assistants are undergraduate students who work at the front desk of each residence hall. They are supervised by the building's residence director and work 1 pm - 1 am on weekdays and 3 pm - 3 am on weekends. The desk assistants are also responsible for the hall's equipment, signing-in visitors, providing information to guests, and handling mail for the building.

DAs are hired on a rolling basis as positions open. Applications remain in the database for one calendar year.

For more information, please visit the DA Selection page.

 

Graduate Assistantships

The Dean of Students Office employs Graduate Assistants to provide service in: Drug & Alcohol Education; Greek Affairs; International Student Services; New Student Orientation; Student Conduct & Mediation; Volunteer Services; Multicultural Education and Character Education, and ResNet.

For more information, visit the graduate school page.

How does roommate matching work for room assignments?
After students confirm housing The Housing Office sends an email to the student’s Ship email to use MyCollegeRoomie to meet their future roommates. After locating a roommate students will go to their MyHousing Portal via MyShip and select the room. 

Can I select my own room?
Yes, students will match roommates in the MyHousing portal and then select into the specific Living Learning Community or non- LLC hall and room of their choice from the rooms available.  If the roommates are mutually matched in MyHousing when one of the roommates selects a room it will assign all matching roommates to the room.

What are the bed sizes in the residence halls?
All residence hall rooms in suite buildings are equipped with a twin XL mattress (80 inches long) for each resident.  McLean and Mowrey Halls have standard twin size beds (75 inch matresses). For more information on room furnishing, please visit housing.ship.edu/suites/.

Can each student have their own microwave and refrigerator?
Each room is allowed to have up to one microwave and one mini-fridge. For a suite-styled residence hall room, this would equate to one set in each bedroom as well as one set in the common area, however most suite-style residents decide to have one set placed in the common area and forego the additional sets in the individual bedrooms.

What residence halls are open to first-year students?
Most residence halls will have first-year students residing in them. Naugle and Seavers Hall are designated for Freshman only.

What is the guest visitation policy for the residence halls?
Students must sign in their guest with the Desk Assistant at the front desk of each residence hall on campus. Their guest can stay for a maximum of two nights within a seven day period. Guests must be 18 years of age and older.

For students that move onto campus early (sports, band, ASP) where do they move into?
Early move -in students typically move directly into their fall residence suite. The only exception to this is the entire football team stays together in one residence hall, and will move into their respective residence rooms closer to the beginning of the school year.  

How does the laundry system work?
Laundry facilities are located inside each residence hall. The suite-style halls have a few machines on each floor.  There is no charge to do laundry!  It is FREE!

How are the residence halls cleaned?
Suite-style residence rooms (bedroom, bathroom, communal space) have to be cleaned by the residents of the suite room. The custodial staffs in those buildings will clean the building-wide common areas (lounges, kitchens, hallways).

Undergraduate Tuition can be found on Student Accounts

Incoming Students

Move In Day is always a bustle of activity inside and outside our residence halls. We'll have student volunteers and university staff on-hand to help make things go as smoothly as possible for you, and your patience and cooperation are appreciated.

Fall 2020 Arrival Dates and Check-In Times

Incoming students may be assigned to any of the six suite buildings, Harley, Kieffer, Lackhove, McCune, Seavers, or Naugle Halls. Seavers and Naugle Hall will be Freshman Only in 2020-2021. If you are a new student, check-in dates and times will be will be set by hall and home zip code on the Wednesday, August 19, 2020.  See arrival schedule. Kieffer and Lackhove Halls will check in 8 a.m. to 12 p.m. and McCune and Harley Halls will checkin between 1 p.m. and 4 p.m.  Seavers, Naugle, and McLean Halls will check in 8 a.m. - 4 p.m.

When You Arrive

  • Pull your vehicle into a designated unloading zone near your hall.
  • Unload your belongings at the curb and have someone move your vehicle to a nearby lot.
  • Orientation personnel will be available to assist moving your belongings into the building.
  • Report to the check-in location in your hall's lobby.
  • Receive your keys, Room Condition Report, and other check-in materials. Also you will have the opportunity to purchase a hall association sticker for $5.00.

Fall MOVE-IN INFORMATION

 

MOVE-IN INFORMATION (East)

ARRIVAL TIMES AND DATES FOR RESIDENCE HALL STUDENTS

Residence Hall Check-In Times for

Seavers and Naugle Halls

Wednesday, August 19, 2020

Time

Floors

8am-12pm

0 (terrace-level), 1st and 4th

12pm-4pm

2nd and 3rd

Residence Hall Check-In Times for

McLean Hall

Wednesday, August 19, 2020

Time

Zip Code

8am-10am

17000-17375

10am-12pm

15000-15999, 18000-18999

12pm-2pm

16000-16999, 17401-17985, 20000-29999

2pm-4pm

01000-14999, 19000-19999

* Other Zip Codes arrive at your own convenience between 1pm-4pm.*

 

 

MOVE-IN INFORMATION (West)

ARRIVAL TIMES AND DATES FOR RESIDENCE HALL STUDENTS

Residence Hall Check-In Times for

Harley and McCune Halls

Wednesday, August 19, 2020

Time

Zip Code

12pm-1pm

17000-17375

1pm-2pm

15000-15999, 18000-18999

2pm-3pm

16000-16999, 17401-17985, 20000-29999

3pm-4pm

01000-14999, 19000-19999

* Other Zip Codes arrive at your own convenience between 1pm-4pm.*

 

 

Residence Hall Check-In Times for

Kieffer and Lackhove Halls

Wednesday, August 19, 2020

Time

Zip Code

8am-9am

17000-17375

9am-10am

15000-15999, 18000-18999

10am-11am

16000-16999, 17401-17985, 20000-29999

11am-12pm

01000-14999, 19000-19999

* Other Zip Codes arrive at your own convenience between 8am-12pm.*

 

 

 

ARRIVAL TIMES AND DATES FOR RESIDENCE HALL STUDENTS

Spring 2020 Arrival Information

Incoming student will arrive on Sunday, January 19, 2020 between 9 a.m. and 12 p.m. at the residence hall assigned in the MyHousing portal.  Students without assignments can come to the Housing Office for an assignment.

Returning students can check in on Sunday, January 19, 2020 after 1:00 p.m.

 

When you check in, you will receive an RCR/ACR (Room/Apartment Condition Report) which states the condition of the various items in the room as inspected by the residence hall staff. After you check-in, you should take a few minutes to inspect your room. If your form does not accurately reflect the condition of your room, you must bring any discrepancies to the attention of the residence hall staff within 48 hours to ensure that you will not be held financially accountable for these damages at check out.

What to Bring/Not Bring Take a look at the New Student Housing Check List ahead of time to figure out what you'll need to live on campus. 


Two-Year Student Housing Requirement:
http://www.ship.edu/housing/housing_agreement/ResidencyRequirement/

If you live in one of our residence halls, you must meet the Pennsylvania state meningitis requirement before moving in.

Returning Students

Housing sign up for 2020-2021 will continue through Feb. 14, 2020.  Housing deposits will be waived until December 6, 2019.  After December 6th a $200 deposit will be required.

Follow these returning or graduate student housing instructions for completing your housing.

Spring 2020 Arrival and Check-In times
Harley, Kieffer, Lackhove, McCune, Naugle, and Seavers Hall
Returning students will arrive on Sunday, January 20, 2019 after 1:00 p.m.

Fall 2020 Arrival Dates and Check-In Times
Harley Hall, Kieffer Hall, Lackhove Hall, McCune Hall, and McLean Hall
Returning students will arrive on Saturday, August 22, 2020 after 9:00 a.m.

11/05/2018

Housing and Residence Life

Winter Break and Spring Housing Checklist

Information is included below for housing transition processes that will occur over the next few months and over the winter break. Please read carefully and seek advisement from Housing and Residence Life staff with any questions or concerns.

1. If you want to change your current room for the spring semester - Students requesting a room change for the spring semester in all residence halls must submit the Room Change Request form through their Residence Director and the Housing and Residence Life office by Friday, November 30, 2018, at 4:30 pm. All spring room change requests that come through after this deadline may not be approved until after February 5, 2019.

• Spring room change forms need to be noted at the top right corner that it is a Spring 2018 request.

• Approval will be determined based on the occupancy and may not be communicated until after February 5, 2019.

• All residents who are notified they are approved for room changes for Spring 2019 must check out of Fall 2018 assignment before departing campus for winter break.

• Half vacancies will not be cleaned prior to move in. Failure to move prior to departure for winter break will result in cancellation of approved change.

• Prior to Friday, December 14th, residents approved to move may coordinate with the RD to move whenever the prospective space becomes vacant.

• Residents approved to move can take items home and check-in to new space when returning to campus for Spring Semester, but you must communicate this to the RD.

• If a resident wants to have an incoming or re-admit student move in with them in the Spring semester, a Room Change Request form needs to be submitted listing the new resident. The resident will also need to ask his/her prospective new roommate to send an email to housing@ship.edu requesting to live in the space.

2. If you plan on withdrawing, transferring, are in a fall only one-semester agreement, or have had a release request approved by Housing and Residence Life - All students who are not returning to the residence halls for Spring 2019 must complete the Withdrawal from Residence Hall form. These are due by Friday, November 30, 2018, to the Housing and Residence Life office through the Residence Directors. Students already approved for a fall only housing one-semester agreement, due to graduation, student teaching, study abroad, etc. do not need to submit a Withdrawal from Residence Hall form.

• IF YOU DO NOT SUBMIT THE WITHDRAWAL FORM, YOUR SPRING SEMESTER BILLING WILL REMAIN ON YOUR STUDENT ACCOUNT AND YOU WILL BE RESPONSIBLE FOR ALL CHARGES.

• Please work with your Resident Director to obtain and submit a Withdrawal from Residence Hall form.

• All students not returning for the spring semester must officially check out of the residence hall by completing their Room Condition Report with the hall staff and returning their room key. All UPS keys need to be returned directly to the UPS Store in the CUB. Residence Hall staff will not take mailbox keys to turn them into UPS. You will be billed if you return your UPS key to the residence hall express check-out box.

3. If you are interested in requesting to be released from your current housing agreement - Residents desiring to commute from the home of their parent(s)/guardian(s) for Spring 2019 must submit a Request for Release from Housing Agreement form documenting the reasons. The form is available on the Housing and Residence Life forms website. These forms are due by Friday, November 30, 2018, to Housing and Residence Life. Release requests are not guaranteed.

• If approved, the Resident Director and the student will be notified and Withdrawal from Residence Hall form will need to be submitted.

• If not approved, students will be responsible for the payment of all housing fees on their student accounts according to the full academic year agreement that was signed.

4. If you are left in a half-vacant room at the end of the fall semester - All students with half vacant rooms in the fall semester should prepare their rooms to take in another resident by the end of the fall 2018 semester. New students may be assigned to these half vacancies and will potentially move in before returners come back to the residence halls in the Spring 2019 semester. If students in half vacancies are interested in consolidating to prevent this, please work with your Resident Director to identify how this change is possible. Students that do not prepare their rooms appropriately may be sanctioned with a failure to comply judicial violation.

5. Students interested in living on campus again next year can sign the 2019-20 returning student online agreement in the myship portal. All returning student housing deposits will be waived through November 9. Students living on campus currently in the fall semester do not have to sign another agreement for spring 2019. The current 2018-19 agreement is for the full academic year.

Please do not hesitate to ask any questions regarding any of the information contained in this email.

Bill Yost
Associate Director of Housing and Residence Life Administration
Housing and Residence Life
Shippensburg University
(717) 477-1615
wjyost@ship.edu

Spring Break 2019 - Housing and Residence Life Bulletin

The university residence halls will close for Spring Break at 4 pm on Friday, March 8, 2019, and will reopen at 1 pm on Sunday, March 17, 2019.

If students have housing needs during the Spring Break (i.e. Student Teaching, employment, PRAXIS Testing, and Internships), please request an extension or stayover request through Housing and Residence Life at http://www.ship.edu/housing/forms/spring_break_stay_over_request/ by 4 pm on Friday, March 1, 2019. This includes if residents need to stay late beyond 4 pm On Friday, March 8. Student-athletes should coordinate their spring break housing needs through their coach or advisor. The Athletics Department will work with Housing and Residence Life to make the arrangements. Student-athletes participating in programs at this time do not need to request housing over the break to Housing and Residence Life.

Student ID cards will be disabled during the break unless approved by Housing and Residence Life. STUDENTS MAY NOT ENTER RESIDENCE HALL ROOMS OR SUITES DURING THE BREAK. Please remember the University does not carry insurance protection for students' belongings. It is our recommendation that valuable items be removed from the halls during the break.

Spring Break Residence Hall Inspection

Resident Assistants will enter all rooms to inspect for health and safety conditions and to ensure the buildings are closed appropriately.

1. Clean your room or suite

2. Refrigerators do not have to be unplugged and defrosted over Spring Break

3. Unplug all other electrical items (exception- you may keep aquariums plugged in)

4. Close and lock all windows

5. Pull blinds down and open the slats

6. Remove all items away from the heating units

Spring Semester Closing Information

The residence halls will close for the spring semester on May 10, 2019 at 4 pm. Graduating seniors and others participating in Commencement may be provided permission to stay in the residence halls until after the graduation ceremony. More information will be provided later in the semester about spring closing.

Housing Agreements

REMINDER: The 2019-2020 Housing Agreement is for the full academic year. Housing agreements cannot be canceled after June 1, 2019 thus requiring full financial obligation for the entire academic year room costs. The $200 housing deposit is non-refundable, if applicable.

Summer Housing

Summer Housing Term A will be in McCune Hall. Summer Housing Term B will be in Kieffer Hall. Undergraduate students enrolling in summer courses may reside on campus. If you are interested in summer housing, please email housing@ship.edu and identify which terms you are planning to reside. Pre-registration is not required. More information can be found on the Summer Housing page at http://www.ship.edu/housing/parents_and_students/


An off campus housing directory is available for students who are exempt from the housing requirement.

Graduate Students

Graduate students are welcome to live in university housing in the suites or Mowrey Hall. Students should contact the Housing Office to establish the online agreement for the suites.  The Mowrey Hall agreement should be available in the MyHousing portal at MyShip, Student, Ship Life, Connect to MyHousing.   Once a housing agreement is in place students will be placed in a room in Mowrey Hall by the Housing Office.  Most assignments will be posted before bills are posted online. 

Arrival Schedule

Wednesday, August 14th 12 pm-1pm – McLean Hall (Early Arrival)

Friday, August 23rd 1 pm - 4 pm – Mowrey

Contact the Housing Office at 717-477-1701 if you have any questions.

 

_______________________________________________________________

 

Parents

The time has arrived to send your student off to college!

Whether you are sending your first or your fifth child off to college this is a very exciting time in both your child's life and your life. Support and guidance for your child through this very important transition can be both fun and challenging. The Housing Office is here to assist your student and we look forward to answering any questions you may have. Students may need your assistance as they navigate through the MyHousing portal.

Each student will complete one of two housing agreements, decide who to live with the assistance of My College Roommie, and select their own room.We encourage participation in one of our Living Learning Communities. Students living in an LLC can request a roommate who is not participating in the LLC. Students who do not select a room will be placed by the Housing Office. It is important to discuss the various housing options and assist your student in selection a room type or suite style while allowing them to make the choice and process the housing themselves.

Housing is processed on an academic year basis. Students must vacate their assignment over Thanksgiving, Winter Break, and Spring Break according to the Housing Calendar. Belongings may be stored throughout the academic year although we recommend removing more valuable items over the break periods.  

Arrival Schedules:  Most incoming students will arrive on the Wednesday before classes begin based on the hall and zip code of the student for fall semester.  Incoming students for spring semester will arrive on the Friday morning before classes begin.  Current students are set to arrive after 9:00 a.m. on the Saturday before classes begin in the fall semester and after 1:00 p.m. the Sunday before classes begin in the Spring semester. 

Early Arrival and Break Stayovers:  Some students will be approved for early arrival or break stayovers.  These requests are often submitted by the coach or advisor of an organization asking students to be here over the break.  Some students my request permission to stay for extraordinary circumstances.  Instructions for such are provided to the students in stayover bulletins. 

Checking out: Students checking out of the halls before the end of the spring semester should complete an Room Condition Report, Withdrawal from Residence Hall form, and turn in the room key to the Residence Life staff in the hall.  The mailbox key should be returned directly to the UPS Center in the CUB (Cedia Union Building).

Current students can sign up for the following academic year housing beginning in October of the current academic year.  See parent letter mailed in October.