Online Photo Submission

Welcome to Shippensburg University! You will need an official Shippensburg University ID card, to access a range of services and benefits across campus. To request your ID Card, follow the steps below to submit your photo at least five business days before you come to campus.

Students New to Ship

For new incoming students who will be residing on campus, your ID Card will be issued to you upon move in at your assigned residence hall.  For all others, including all new students who are commuting and not living on campus, you can pick your ID Card up at the CUB Information Desk in the Ceddia Union Building.

Current Students

For students who already have a SU ID Card, you "DO NOT" need to submit a new photo. If a replacement SU ID card is needed for the purpose that your card has become broken or lost, please visit the ID Room during its hours of operation. There is a $10 replacement fee accessed for lost ID Cards.

Photo Requirements

Need a recent color photo with a plain, neutral background (white, off-white, cream, beige, light gray).

Please note: All photos must not break copyright licenses. Copyrighted photos may be any professional photos you have had taken (like senior photos, etc.). All photos submitted should be a photo you have taken or have "ownership". If your photo does not fill this requirement, then it will not be accepted.

  • Current color photo in .jpg format
  • White smooth background required
  • Centered, front view of full face
  • Cropped from just above the top of the head down to the collarbone
  • Proper lighting
  • Eyes open and visible
  • Straight face or smile
  • Wear prescription glasses if you normally do so
  • Head coverings allowed if you wear it daily for religious purposes
    • Full face must be visible
    • Covering cannot obscure hairline or cast shadows on face
Examples of Acceptable Photos:
Student headshot

  • Wearing a hat, sunglasses, or anything that obscures the face
  • No shadows on the face, glare on glasses, or red eye
  • Other visible people or objects in the photo
  • No props or hand gestures allowed
  • Inappropriate expressions
  • Copyrighted images


If your photo has not been accepted, you will receive an email with an explanation and a link for re-submission. All communication from the ID Card Office will be sent to your Shippensburg University email address.

Examples of Not Acceptable Photos:

The card office cannot accept a photo that does not meet the requirements, such as the photos below:

headshot with sunglasses


Government ID

To verify the photo submitted, a photo identification document is required. 

Acceptable Photo ID

  • Valid Drivers License
  • Passport Photo page or Card
  • Military ID
  • High School Photo ID

How to Submit a Photo

For a quick visual guide for how to submit photo for ID Card, go to our Step-by-Step Guide page.

Card Pick Up

Once your photo is submitted and approved, you cannot submit another photo. If you would like a new or different photo on your ID Card please visit the CUB Information Desk in the Ceddia Union Building to have a new photo taken and pay the replacement fee.