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Office of the Registrar 


The Office of the Registrar provides services for Ship students, alumni, faculty, administration and staff. These services can be accessed using the links on this page or via the appropriate information system. We strive to provide an efficient delivery of these services in a customer-friendly and helpful environment.


Academic Calendar

Please visit http://www.ship.edu/Provost/Academic_Year_Calendar/ to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link at www.ship.edu/Registrar.  If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for May and August Graduation is Monday, January 4, 2016. Once received, these applications will be reviewed by the appropriate academic dean's office or graduate department. This process will require approximately 8 weeks after the due date for applications. For more information, please visit www.ship.edu/Registrar/Graduation_Process/

Last Day to Change UG Major

Undergraduate students may declare or change a major any time except for during scheduling, which includes schedule clean-up and the two weeks prior to scheduling. For the spring semester, changes will be accepted until Monday, March 7. Any changes submitted after this date will not be processed until scheduling is complete.  The following programs are currently identified as high-demand: Biology, Pre-K-4 and 4-8 Education programs, Communications/Journalism, Criminal Justice and Psychology. Students who wish to declare a major in a high-demand program must submit their request within the first three weeks of the semester (by February 9) in order to be considered. The deadline for students interested in declaring a major in Education is two weeks into the semester.  Students declaring other majors should submit requests during this period to allow them to be processed before scheduling for the next semester.

Last Day to Withdraw with "W" Grade

After schedule adjustment, all students, except first-semester freshmen, may withdraw from classes with "W" grades through myShip.  First-semester freshmen must contact their dean’s office to explore their options for withdrawing from a class.  Students will be able to withdraw from all but their final class.   All undergraduate students must personally visit their academic dean's office to process a withdrawal from their final class.  Graduate students must visit http://www.ship.edu/Registrar/Graduate_Withdraw_Request_Form/ to request a withdrawal from their final class.

To withdraw from a class, please follow these instructions:  

  1. Log in to myShip portal.
  2. Click on My Academics from the Student drop down menu.
  3. Click on Add or Drop Classes link under the RegistrationTools heading.
  4. If prompted, select current registration term.
  5. Click on the Action drop-down menu for the CRN (course reference number) from which you want to withdraw.
  6. Select Course Withdrawal Through Web.
  7. Select Submit Changes to submit your withdrawal.
  8. If your submission was successful, status for course should indicate Course Withdrawal through WEB on (date you submitted withdrawal).

The deadline to withdraw from a class or the University and receive a "W" grade is as follows for each part of term (POT):

POT 1 (Full Term)          Course Dates Jan. 19-May 6                  Withdrawal Deadline - Mar. 29
POT 2                           Course Dates Jan. 25-Apr. 24                Withdrawal Deadline - Mar. 24
POT 3                           Course Dates Jan. 4-Mar. 6                    Withdrawal Deadline - Feb. 12
POT 4                           Course Dates Mar. 14-May 8                  Withdrawal Deadline - Apr. 19
POT 5                           Course Dates Jan. 19-Feb. 28                Withdrawal Deadline - Feb. 15
POT 6                           Course Dates Feb. 29-Apr. 10                Withdrawal Deadline - Mar. 25
POT 7                           Course Dates Jan. 19-Mar. 13                Withdrawal Deadline - Feb. 24
POT 8                           Course Dates Mar. 14-May 8                  Withdrawal Deadline - Apr. 19
POT 9                           Course Dates Jan. 23-May 1                  Withdrawal Deadline - Apr. 1
POT 10                         Course Dates Jan. 25-Apr. 3                  Withdrawal Deadline - Mar. 10
POT 11                         Course Dates Feb. 8-Apr. 1                   Withdrawal Deadline - Mar. 15
POT 12                         Course Dates Jan. 11-Mar. 4                  Withdrawal Deadline - Feb. 16
POT 13                         Course Dates Mar. 7-Apr. 29                  Withdrawal Deadline - Apr. 12
POT 14                         Course Dates Jan. 4-Apr. 29                  Withdrawal Deadline - Mar. 22

NOTE OF CAUTION:  Before withdrawing from a class, careful thought should be given to the possible consequences.  Withdrawals may have a negative impact on your progress toward graduation, your eligibility for financial aid, and your health insurance coverage.  If you are unsure or have any concerns, you should consult with your academic advisor with questions about your progress toward graduation, the financial aid office with questions about any financial aid you may have, and your health care provider for any potential changes to health coverage.  

Students are responsible for any class(es) appearing on their schedule.

NOTE: After the schedule adjustment period, NO REFUNDS will be given for any withdrawn courses. Charges will not be reduced for classes withdrawn with a "W" grade.