Contact Information

Office of the Registrar
OM 111
1871 Old Main Drive
Shippensburg, PA 17257
Phone: 717-477-1381
Fax:  717-477-1388
registr@ship.edu 

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Office of the Registrar 

Welcome

The Office of the Registrar provides services for Ship students, alumni, faculty, administration and staff. These services can be accessed using the links on this page or via the appropriate information system. We strive to provide an efficient delivery of these services in a customer-friendly and helpful environment.

 

Academic Calendar

Please visit http://www.ship.edu/Provost/Academic_Year_Calendar/ to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link on this page. If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for December and January Graduation is Friday, August 1, 2014. Once received, these applications will be reviewed by the appropriate academic dean's office. This process will require approximately 8 weeks after the due date for applications. For more information, please visit www.ship.edu/Registrar/Graduation_Process/

Early Warning Grades

Early Warning Grades are now available for students to view.  Submission of Early Warning Grades is not mandatory.  If a faculty member submitted Early Warning Grades for you, you will be able to see them by following the directions noted below.  

  1. Log in to myShip. 
  2. Click on Student tab. 
  3. Click on My Academics.
  4. Under Student Grades, select "Mid-Term Grades".
  5. Select the term for which you would like to view any grades that have been submitted - Fall 2014. 
  6. Click on Submit.      

If a student is performing satisfactorily in a class with a grade of "C" or better, faculty will enter a grade of PASS instead of a letter grade. If a student is not passing the course, a "D" or "F" grade will appear. If there was no basis for a grade or a grade was not submitted, no grade will display.  

If an Early Warning Grade was not submitted for a particular course for which you are scheduled and you have concerns, you should ask the faculty member for the status on your progress in that course. 

Last Day to Change Major into High-Demand Programs

Students may declare or change a major any time except for during scheduling, which includes schedule clean-up and the two weeks prior to scheduling. For the spring semester, changes will be accepted until Monday, September 15th. Any changes submitted after this date will not be processed until scheduling is complete. Students who wish to declare a major in a high-demand program must submit their request within the first three weeks of the semester in order to be considered. The following programs are currently identified as high-demand: Biology, Pre-K - 4 and 4-8 Education programs, Communications/Journalism, Criminal Justice and Psychology. Students declaring other majors should submit requests during this period to allow them to be processed before scheduling for the next semester.

Last Day to Withdraw with "W" Grade

After schedule adjustment, all students, except first-semester freshmen, may withdraw from classes with "W" grades through myShip.  First-semester freshmen must contact their dean’s office to explore their options for withdrawing from a class.  Students will be able to withdraw from all but their final class.   All undergraduate students must personally visit their academic dean's office to process a withdrawal from their final class.  All graduate students must contact the Registrar's Office to process a withdrawal from their final class. 

To withdraw from a class, please follow these instructions:  

  1. Log in to myShip portal.
  2. Click on My Academics from the Student drop down menu.
  3. Click on Add or Drop Classes link under the Registration Tools heading.
  4. If prompted, select current registration term.
  5. Click on the Action drop-down menu for the CRN (course reference number) from which you want to withdraw.
  6. Select Course Withdrawal Through Web.
  7. Select Submit Changes to submit your withdrawal.
  8. If your submission was successful, status for course should indicate Course Withdrawal through WEB on (date you submitted withdrawal).

The deadline to withdraw from a class or the University and receive a "W" grade is as follows for each part of term (POT):

POT 1 (Full Term)        Course Dates Aug. 25-Dec. 12        WD Deadline - Nov. 3
POT 2                         Course Dates Sept. 8-Dec. 7          WD Deadline - Nov. 5
POT 3                         Course Dates Aug. 18-Oct. 12        WD Deadline - Sept. 23
POT 4                         Course Dates Oct. 15-Dec. 14        WD Deadline - Nov. 25
POT 5                         Course Dates Sept. 2-Oct. 12         WD Deadline - Sept. 29
POT 6                         Course Dates Oct. 13-Nov. 23         WD Deadline - Nov. 7
POT 7                         Course Dates Aug. 25-Oct. 19        WD Deadline - Sept. 30
POT 8                         Course Dates Oct. 20-Dec. 14         WD Deadline - Nov. 25
POT 9                         Course Dates Sept. 6-Dec. 14         WD Deadline - Nov. 14
POT 10                       Course Dates Sept. 6-Dec. 7           WD Deadline - Nov. 11   

NOTE OF CAUTION:  Before withdrawing from a class, careful thought should be given to the possible consequences.  Withdrawals may have a negative impact on your progress toward graduation, your eligibility for financial aid, and your health insurance coverage.  If you are unsure or have any concerns, you should consult with your academic advisor with questions about your progress toward graduation, the financial aid office with questions about any financial aid you may have, and your health care provider for any potential changes to health coverage.  

Students are responsible for any class(es) appearing on their schedule.

NOTE: After the schedule adjustment period, NO REFUNDS will be given for any withdrawn courses. Charges will not be reduced for classes withdrawn with a "W" grade. 

Spring Graduate Scheduling

Graduate scheduling for spring 2015 opens October 20th. If you experience any difficulties, please contact the registrar's office for assistance.  To schedule, log into MyShip at http://portal.ship.edu. Please visit http://www.ship.edu/Registrar/Graduate_Scheduling_Information/ for additional information on preparing to schedule.

Spring Undergraduate Scheduling

Undergraduate scheduling for spring 2015 opens October 27. To view your registration days and schedule your spring classes, log into MyShip at http://portal.ship.edu 

Please visit http://www.ship.edu/Registrar/Undergraduate_Scheduling/ for additional information on preparing to schedule. Scheduling will end Monday, November 17th. Schedule clean-up for spring will be held December 1-12.  

Incoming freshmen and transfer students for the spring 2015 semester will be scheduled prior to the start of the semester. Schedules will be available online before the semester begins. 

Winter Scheduling

Scheduling for Winter Term 2014 begins as follows:

  • Graduate - October 20
  • Undergraduate - October 27 (or your start time)
  • Undergraduate Non-Degree - November 18

To view your registration days and schedule winter classes, log into the myShip portal and select "Winter 2014".  For additional information, please visit www.ship.edu/winter.