CETL (CFEST) Travel and Dissemination of Scholarship Grant Program
CETL Travel and Dissemination of Scholarship Grants provide funding to Tenure and Tenure-track and full-time full-year faculty (24-25 RFP):
- Travel to a professional conference to:
- Present or co-present a paper, poster, or oral presentation with a SU colleague or student
- Chair a meeting or panel
- Required by an officer of the organization
- Mentor of a student presenting scholarship
- Costs associated with other methods of disseminating scholarship, such as costs incurred in publishing or organizing presentations (contact CFESTGrants@ship.edu with questions)
CETL Grants Administration offers travel grants to reimburse allowable expenses associated with travel to professional meetings. Faculty may apply for multiple travel grants during the fiscal year. However, approved budget items will be reimbursed up to $1500/ faculty member for the fiscal year July 1, 2024 – June 30, 2025. If you are planning to travel between May and September, then you must apply for a travel grant by the May deadline. Travel between July 1, 2025 – October 31, 2025 will count towards 2025-26 travel award limits.
Before You Travel
The Center for Excellence in Teaching and Learning awards grants to reimburse allowable expenses associated with travel to professional meetings. Applicants must submit the application at a deadline prior to travel. Proposals are reviewed monthly.
If a travel advance or registration prepayment is requested, then the CETL Travel Grant Application must be submitted on the monthly deadline at least two-months prior to the month of travel.
Submit your CETL Travel Grant Application via the Competition Space
- Access InfoReady, then select CETL-Travel Grants
Travel Grant Application Process
Submit your completed proposal at least one deadline before your dates of travel. You will need the following items:
- Abstract: Summary of paper/presentation/panel or description of duties
- Travel Request Form: Must include all required signatures
- Copy of conference registration form (or information page showing registration fees / options)
- CETL Grant Programs Budget Worksheet
- Evidence of presentation / activities
National Officers only: Provide evidence that you hold the office and your attendance is required as part of your officer duties.
International Travel only: Foreign Travel Disclosure form required for international travel only and approval from the President as indicated on the SU Travel Request form.
Reimbursement Rate Resources and Vehicle Information
Need help estimating your budget? Then check out these websites:
- PASSHE Employee Expense Reimbursement Rates
- U.S. General Service Administration Per Diem Rates
- To calculate individual meals: Breakfast and lunch are 21% and dinner is 58% of the per diem rate for the city
Are you driving to the conference? Then you may want to:
During Travel
- Collect all original, itemized receipts for all budget items.
- Engage in professional development activities.
After travel: within 30 days of return
- Complete and submit the CETL Travel Grant Final Report
- Complete and sign the Travel Expense Voucher within 30 days of the end of your trip
- Attach all original receipts:
- Meals will only be reimbursed at the allowable per diem rate. Meals provided will count toward the per diem rate. (Meal receipts are not required.)
- Lodging receipts must show a $0 balance. Telephone calls and internet charges are not reimbursed by CETL.
- Registration receipt must show the registration fee was paid. CETL does not pay for membership fees.
- Other eligible expense includes: transportation costs (i.e., plane or train ticket), parking (hotel or airport/station), tolls, etc.
- If a travel advance was received, then receipts must equal or exceed the amount of the advancement. If expenses were less than the advancement, then the traveler will be required to reimburse the University for the difference.
- Attach all original receipts:
- Submit all of the above items to: CJ Ezell | CETL Grants Office within the Office of Workforce Development, HH 117
Travel Forms and Final Report:
Before travel:
- CETL Travel Grant RFP
- CETL Grant Programs Budget Worksheet
- Travel Request Form
- Foreign Travel Disclosures Form
After Travel:
- CETL Travel Grant Final Report
- Travel Expense Voucher [ PDF ]