Faculty and Staff Information

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Academic Calendar

Please visit  http://www.ship.edu/Provost/Academic_Year_Calendar/ to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link at www.ship.edu/Registrar .  If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for May and August Graduation is Tuesday, January 2, 2018. Once received, these applications will be reviewed by the appropriate academic dean's office or graduate department. This process will require approximately 8 weeks after the due date for applications. For more information, please visit www.ship.edu/Registrar/Graduation_Process/.

Final Exams

Final Exam assignments are available to view in the myShip portal under “Faculty Registrar News” or by clicking here.  Please locate each of your classes on the PDF chart to find the final exam time and location.  All evening classes with start times of 5:15 p.m.; 5:20 p.m.; 5:30 p.m.; 6:00 p.m.; 7:00 p.m.; 7:30 p.m. or 8:00 p.m. will meet in the regular classroom at the regular class day/time for the final exam.  Mon/Wed and Tues/Thurs evening classes will have the final exam on the first meeting sequence day (i.e. Monday evening for Mon/Wed classes and Tuesday evening for Tues/Thurs classes). 

The Final Exam Schedule may also be viewed on the Registrar’s website at www.ship.edu/Registrar under “Information and Services.”

Questions may be directed to the Registrar’s Office.


Faculty are reminded that Fall 2017 grade submission is available in the myShip portal beginning Friday, December 8. Grades will be processed online. Grades are due Tuesday, December 19th, at 3 p.m.  Student grades will be available to view on the myShip portal 24-48 hours after the grade deadline.

Last Day to Change UG Major

Undergraduate students may declare or change a major any time except for during scheduling, which includes schedule clean-up and the two weeks prior to scheduling. For the fall semester, changes will be accepted until Monday, October 2. Any changes submitted after this date will not be processed until scheduling is complete.  The following programs are currently identified as high-demand: Biology, Pre-K-4 and 4-8 Education programs, Communications/Journalism, Criminal Justice and Psychology. Students who wish to declare a major in a high-demand program must submit their request within the first three weeks of the semester (by September 18) in order to be considered. The deadline for students interested in declaring a major in Education is two weeks into the semester.  Students declaring other majors should submit requests during this period to allow them to be processed before scheduling for the next semester.

Spring Graduate Scheduling

Graduate scheduling for spring 2018 opens October 16th. Students may log into the myShip portal for the most up-to-date listing of available courses. Please visit http://www.ship.edu/Registrar/Graduate_Scheduling_Information/ for additional information on preparing to schedule.

Undergraduate Schedule Clean-Up

Spring schedule clean-up begins at 8 AM on Monday, December 4 and will end at 4 PM on Friday, December 15.

If you intended to schedule for spring 2018 but were unable to do so or if you would like to make modifications to your existing schedule, you should do so during schedule clean-up.  Remember, if you have not yet scheduled any courses, you will need to use your alternate PIN (available from your advisor) in order to schedule.  

After schedule clean-up is over, the next opportunity to update your schedule will be during schedule adjustment which begins January 2. 

Winter Scheduling

Scheduling for Winter Term 2017 begins as follows:

  • Graduate - October 16
  • Undergraduate - October 23 (or your start time)
  • Undergraduate Non-Degree - November 14

To view your registration days and schedule winter classes, log into the myShip portal and select "Winter 2017".  For additional information, please visit www.ship.edu/winter.

General Information