General Information
Development
Home > Faculty & Staff

Faculty and Staff Information

Random Education Images 

Academic Calendar

Please visit http://www.ship.edu/Provost/Academic_Year_Calendar/ to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link on this page. If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for May and August Graduation is Friday, January 2, 2015. Once received, these applications will be reviewed by the appropriate academic dean's office or graduate department. This process will require approximately 8 weeks after the due date for applications. For more information, please visit www.ship.edu/Registrar/Graduation_Process/

Final Exams

Faculty members may view final exam assignments in the myShip portal by clicking on the "Faculty" tab and selecting "Tools".  Under "Faculty Registrar News", select "Final Exams Faculty".  The information is also available at https://www.ship.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=199322. Please locate each of your classes on the PDF chart to find the final exam time and location.  All evening classes with start times of 5:15 p.m.; 5:20 p.m.; 5:30 p.m.; 6:00 p.m.; 6:45 p.m.; 7:00 p.m.; 7:30 p.m. or 8:00 p.m. will meet in the regular classroom at the regular class day/time for the final exam.  Mon/Wed and Tues/Thurs evening classes will have the final exam on the first meeting sequence day (i.e. Monday evening for Mon/Wed classes and Tuesday evening for Tues/Thurs classes). 

You may also view this information on the Registrar's Website at http://www.ship.edu/Registrar/.  Under "Information and Services", select "Final Exam Schedule".

Questions may be directed to the Registrar’s Office. 

Last Day to Change Major into High-Demand Programs

Students may declare or change a major any time except for during scheduling, which includes schedule clean-up and the two weeks prior to scheduling. For the spring semester, changes will be accepted until Monday, September 15th. Any changes submitted after this date will not be processed until scheduling is complete. Students who wish to declare a major in a high-demand program must submit their request within the first three weeks of the semester in order to be considered. The following programs are currently identified as high-demand: Biology, Pre-K - 4 and 4-8 Education programs, Communications/Journalism, Criminal Justice and Psychology. Students declaring other majors should submit requests during this period to allow them to be processed before scheduling for the next semester.

Last Day to Withdraw with "W" Grade

After schedule adjustment, all students, except first-semester freshmen, may withdraw from classes with "W" grades through myShip.  First-semester freshmen must contact their dean’s office to explore their options for withdrawing from a class.  Students will be able to withdraw from all but their final class.   All undergraduate students must personally visit their academic dean's office to process a withdrawal from their final class.  All graduate students must contact the Registrar's Office to process a withdrawal from their final class. 

To withdraw from a class, please follow these instructions:  

  1. Log in to myShip portal.
  2. Click on My Academics from the Student drop down menu.
  3. Click on Add or Drop Classes link under the Registration Tools heading.
  4. If prompted, select current registration term.
  5. Click on the Action drop-down menu for the CRN (course reference number) from which you want to withdraw.
  6. Select Course Withdrawal Through Web.
  7. Select Submit Changes to submit your withdrawal.
  8. If your submission was successful, status for course should indicate Course Withdrawal through WEB on (date you submitted withdrawal).

The deadline to withdraw from a class or the University and receive a "W" grade is as follows for each part of term (POT):

POT 1 (Full Term)        Course Dates Aug. 25-Dec. 12        WD Deadline - Nov. 3
POT 2                         Course Dates Sept. 8-Dec. 7          WD Deadline - Nov. 5
POT 3                         Course Dates Aug. 18-Oct. 12        WD Deadline - Sept. 23
POT 4                         Course Dates Oct. 15-Dec. 14        WD Deadline - Nov. 25
POT 5                         Course Dates Sept. 2-Oct. 12         WD Deadline - Sept. 29
POT 6                         Course Dates Oct. 13-Nov. 23         WD Deadline - Nov. 7
POT 7                         Course Dates Aug. 25-Oct. 19        WD Deadline - Sept. 30
POT 8                         Course Dates Oct. 20-Dec. 14         WD Deadline - Nov. 25
POT 9                         Course Dates Sept. 6-Dec. 14         WD Deadline - Nov. 14
POT 10                       Course Dates Sept. 6-Dec. 7           WD Deadline - Nov. 11   

NOTE OF CAUTION:  Before withdrawing from a class, careful thought should be given to the possible consequences.  Withdrawals may have a negative impact on your progress toward graduation, your eligibility for financial aid, and your health insurance coverage.  If you are unsure or have any concerns, you should consult with your academic advisor with questions about your progress toward graduation, the financial aid office with questions about any financial aid you may have, and your health care provider for any potential changes to health coverage.  

Students are responsible for any class(es) appearing on their schedule.

NOTE: After the schedule adjustment period, NO REFUNDS will be given for any withdrawn courses. Charges will not be reduced for classes withdrawn with a "W" grade. 

Spring Graduate Scheduling

Graduate scheduling for spring 2015 opens October 20th. If you experience any difficulties, please contact the registrar's office for assistance.  To schedule, log into MyShip at http://portal.ship.edu. Please visit http://www.ship.edu/Registrar/Graduate_Scheduling_Information/ for additional information on preparing to schedule.

Spring Undergraduate Scheduling

Undergraduate scheduling for spring 2015 opens October 27. To view your registration days and schedule your spring classes, log into MyShip at http://portal.ship.edu 

Please visit http://www.ship.edu/Registrar/Undergraduate_Scheduling/ for additional information on preparing to schedule. Scheduling will end Monday, November 17th. Schedule clean-up for spring will be held December 1-12.  

Incoming freshmen and transfer students for the spring 2015 semester will be scheduled prior to the start of the semester. Schedules will be available online before the semester begins. 

Winter Scheduling

Scheduling for Winter Term 2014 begins as follows:

  • Graduate - October 20
  • Undergraduate - October 27 (or your start time)
  • Undergraduate Non-Degree - November 18

To view your registration days and schedule winter classes, log into the myShip portal and select "Winter 2014".  For additional information, please visit www.ship.edu/winter.