Spring 2024 Housing Changes

Information is included below for housing transition processes that will occur over the next few months and over the winter break. Please read carefully and seek advisement from Housing and Residence Life staff with any questions or concerns. 

If you want to change your current room for the spring semester - Students requesting a room change for the spring semester in any residence hall must submit the Room Change Request form through their Residence Director and the Housing and Residence Life office by Friday, November 17, 2023, at 4:30 pm. All spring room change requests that come through after this deadline may not be approved until after Monday, February 5, 2024. 

1. Approval will be determined based on space availability and approval may not be communicated until after spring semester begins if rooms are not yet available.
2. All residents who are notified they are approved for room changes for Spring 2024 must check out of Fall 2023 assignment before departing campus for winter break. 
3. Half vacancies will not be cleaned prior to moving in. Failure to move prior to departure for winter break will result in the cancellation of the approved change. 
4. Prior to Friday, December 15th, residents approved to move may coordinate with the RD to move whenever the prospective space becomes vacant. 
5. Residents approved to move can take items home and check-in to new space when returning to campus for Spring Semester, but you must communicate this to the RD.
6. If a resident wants to have an incoming or re-admit student move in with them in the Spring semester, a Room Change Request form needs to be submitted listing the new resident. The resident will also need to ask their prospective new roommate to send an email to housing@ship.edu requesting to live in the space.

If you plan on withdrawing, transferring, are in a fall-only one-semester agreement, or have had a release request approved by Housing and Residence Life - All students who are not returning to the residence halls for Spring 2024 must complete the Withdrawal from Residence Hall form. These are due by Monday, December 4, 2023, to your Residence Director. Students already approved for a fall-only housing one-semester agreement, due to graduation, student teaching, study abroad, etc. do not need to submit a Withdrawal from Residence Hall form.  

1. IF YOU DO NOT SUBMIT THE WITHDRAWAL FORM, YOUR SPRING SEMESTER BILLING WILL REMAIN ON YOUR STUDENT ACCOUNT AND YOU WILL BE RESPONSIBLE FOR ALL CHARGES.
2. Please work with your Resident Director to obtain and submit a Withdrawal from Residence Hall form.
3. All students not returning for the spring semester must officially check out of the residence hall by completing their Room Condition Report with the hall staff and returning their room key. All UPS keys need to be returned directly to the UPS Store in the CUB.  Residence Hall staff will not take mailbox keys to turn them into UPS. You will be billed if you return your UPS key to the residence hall express check-out box.

If you are interested in requesting to be released from your current housing agreement - Residents desiring to commute from the home of their parent(s)/guardian(s) for Spring 2024 must submit a Request for Release from Housing Agreement form documenting the reasons. The form is available on the Housing and Residence Life forms website. These forms are due by Monday, December 4, 2023, to Housing and Residence Life. Release requests are not guaranteed. The 2023-24 Housing Agreement cancellation deadline was June 1, 2023.

1. If approved, the Resident Director and the student will be notified, and the Withdrawal from Residence Hall form will need to be submitted. 
2. If not approved, students will be responsible for the payment of all housing fees on their student accounts according to the full academic year agreement that was signed.

If you are left in a half-vacant room at the end of the fall semester - All students with half vacant rooms in the fall semester should prepare their rooms to take in another resident by the end of the Fall 2023 semester, before leaving for break or transitioning to winter housing. New students may be assigned to these half vacancies and will potentially move in before returners come back to the residence halls in the Spring 2024 semester. If students in half vacancies are interested in consolidating to prevent this, please work with your Resident Director to identify how this change is possible. Students that do not prepare their rooms appropriately may be sanctioned with a failure to comply conduct violation.

If you have any questions about the above information, please contact the Office of Housing & Residence Life at housing@ship.edu.

Thank you,

Housing and Residence Life