Leave Request and Approval 

Follow these instructions to request and approve leave. Supervisors: Please make this information available to your staff who do not access their email regularly. Contact the Human Resources office at hr@ship.edu or 717-477-1124 if you have any questions.

Employee Leave Request

  • Login to the Employee Self-Service Portal with your Ship email address and password.
  • Select Employee Self-Service tab
  • Select Leave & Time. Here you can display your leave balances, absences, or request leave. 
  • Select Employee Leave Request.   
  • Select Create New Request (You may also view status of submitted requests or cancel a leave request).
  • Select Leave Type, Start Date, End Date, Start Time and End Time.
  • Add Additional Remarks (optional). 
  • Click Calculate Hours.  It won’t let you request leave that you don’t have or aren’t going to anticipate. 
  • If you make a mistake or change your plans after the leave has been submitted, cancel the leave request and submit a new one. 

Supervisor Leave Approval

  • Supervisors will receive an email informing them that a leave request has been submitted. Click on the link in the email and enter your Ship email address and password at the Employee Self-Service login screen. You will be automatically directed to the Business Workplace Inbox.
  • Choose the leave request you want to approve/disapprove by clicking the blue box to the left of the name. Click on Display In box Item.   Approve or disapprove the leave request. 
  • The Inbox will automatically refresh in about 10 seconds.  
  • The employee will automatically receives an email confirmation.   
  • The leave request remains in the supervisor’s inbox for 7 days.  If not approved or disapproved within 7 days, it is returned to the employee. If you will be out of the office for a week or more, contact Human Resources to arrange for a backup to approve leave for your staff in your absence.  
  • You should receive leave requests only from your staff.  If you inadvertently receive a leave request from an employee who doesn’t report to you, please contact Human Resources.