Leave Request and Approval 

Follow these instructions to request and approve leave. Supervisors: Please make this information available to your staff who do not access their email regularly. Contact the Human Resources office at hr@ship.edu or 717-477-1124 if you have any questions.

Employee Leave Request

• Login to the Employee Self-Service Portal with your Ship email address and password.
• Select Employee Self-Service tab
• Select Leave & Time. Here you can display your leave balances, absences, or request leave. 
• Select Employee Leave Request.   
• Select Create New Request (You may also view status of submitted requests or cancel a leave request).
• Select Leave Type, Start Date, End Date, Start Time and End Time.
• Add Additional Remarks (optional). 
• Click Calculate Hours.  It won’t let you request leave that you don’t have or aren’t going to anticipate. 
• If you make a mistake or change your plans after the leave has been submitted, cancel the leave request and submit a new one. 

Supervisor Leave Approval

• Supervisors will receive an email informing them that a leave request has been submitted. Click on the link in the email and enter your Ship email address and password at the Employee Self-Service login screen. You will be automatically directed to the Business Workplace Inbox.
• Choose the leave request you want to approve/disapprove by clicking the blue box to the left of the name. Click on Display In box Item.   Approve or disapprove the leave request. 
• The Inbox will automatically refresh in about 10 seconds.  
• The employee will automatically receives an email confirmation.   
• The leave request remains in the supervisor’s inbox for 7 days.  If not approved or disapproved within 7 days, it is returned to the employee. If you will be out of the office for a week or more, contact Human Resources to arrange for a backup to approve leave for your staff in your absence.  
• You should receive leave requests only from your staff.  If you inadvertently receive a leave request from an employee who doesn’t report to you, please contact Human Resources.