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Academic Calendar

Please visit http://www.ship.edu/Provost/Academic_Year_Calendar/ to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link on this page. If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for May and August Graduation is Thursday, January 2, 2014. Once received, these applications will be reviewed by the appropriate academic dean's office. This process will require approximately 8 weeks after the due date for applications. For more information, please visit www.ship.edu/Registrar/Graduation_Process/. 

Final Exams

Students may view final exam assignments in the myShip portal by clicking on the "Student" tab and selecting "My Academics".  Under "Student Registrar News" select "Final Exams Students".  The information is also available at https://www.ship.edu/WorkArea/linkit.aspx?LinkIdentifier=id&ItemID=199322.  Please locate each of your classes on the PDF chart to find the final exam time and location.  All evening classes with start times of 5:15 p.m.; 5:20 p.m.; 5:30 p.m.; 6:00 p.m.; 7:00 p.m.; 7:30 p.m. or 8:00 p.m. will meet in the regular classroom at the regular class day/time for the final exam.  Mon/Wed and Tues/Thurs evening classes will have the final exam on the first meeting sequence day (i.e. Monday evening for Mon/Wed classes and Tuesday evening for Tues/Thurs classes). 

You may also view this information on the Registrar’s website at http://www.ship.edu/Registrar/.  Under “Information and Services”, select “Final Exam Schedule”. 

Please note that students who have a time conflict or more than two finals in one day should notify an affected faculty member no later than the week before finals to resolve the matter.  If the faculty member is unable to resolve the matter, the department chair should be consulted.  Questions may be directed to the Registrar’s Office. 

Last Day to Withdraw with "W" Grade

After schedule adjustment, all students, except first-semester freshmen, may withdraw from classes with "W" grades through myShip.  First-semester freshmen must contact their dean’s office to explore their options for withdrawing from a class.  Students will be able to withdraw from all but their final class.   All undergraduate students must personally visit their academic dean's office to process a withdrawal from their final class.  All graduate students must contact the Registrar's Office to process a withdrawal from their final class. 

To withdraw from a class, please follow these instructions:  

  1. Log in to myShip portal.
  2. Click on My Academics from the Student drop down menu.
  3. Click on Add or Drop Classes link under the Registration Tools heading.
  4. If prompted, select current registration term.
  5. Click on the Action drop-down menu for the CRN (course reference number) from which you want to withdraw.
  6. Select Course Withdrawal Through Web.
  7. Select Submit Changes to submit your withdrawal.
  8. If your submission was successful, status for course should indicate Course Withdrawal through WEB on (date you submitted withdrawal).

The deadline to withdraw from a class or the University and receive a "W" grade is as follows for each part of term (POT):

POT 1 (Full Term)       Course Dates Jan. 21-May 9              WD Deadline - Apr. 1
POT 2                         Course Dates Jan. 27-Apr. 27            WD Deadline - Mar. 26
POT 3                         Course Dates Jan. 6-Mar. 16             WD Deadline - Feb. 19
POT 4                         Course Dates Mar. 17-May 25           WD Deadline - Apr. 30
POT 5                         Course Dates Jan. 20-Mar. 2             WD Deadline - Feb. 14
POT 6                         Course Dates Mar. 3-Apr. 13             WD Deadline - Mar. 28
POT 7                         Course Dates Jan. 13-Mar. 9             WD Deadline - Feb. 18
POT 8                         Course Dates Mar. 10-May 4             WD Deadline - Apr. 15
POT 9                         Course Dates Jan. 13-Apr. 13            WD Deadline - Mar. 12
POT 10                       Course Dates Jan. 20-Mar. 9             WD Deadline - Feb. 19
POT 11                       Course Dates Mar. 10-Apr. 27           WD Deadline - Apr. 9
POT 12                       Course Dates Jan. 25-Apr. 6             WD Deadline - Mar. 12
POT 13                       Course Dates Feb. 3-Mar. 30            WD Deadline - Mar. 11
POT 14                       Course Dates Mar. 31-May 25           WD Deadline - May 6      

NOTE OF CAUTION:  Before withdrawing from a class, careful thought should be given to the possible consequences.  Withdrawals may have a negative impact on your progress toward graduation, your eligibility for financial aid, and your health insurance coverage.  If you are unsure or have any concerns, you should consult with your academic advisor with questions about your progress toward graduation, the financial aid office with questions about any financial aid you may have, and your health care provider for any potential changes to health coverage.  

Students are responsible for any class(es) appearing on their schedule.

NOTE: After the schedule adjustment period, NO REFUNDS will be given for any withdrawn courses. Charges will not be reduced for classes withdrawn with a "W" grade. 

Undergraduate Schedule Clean-Up

Fall schedule clean-up begins at 8 AM on Monday, April 28 and will end at 4 PM on Friday, May 9.

If you intended to schedule for fall 2014 but were unable to do so or if you would like to make modifications to your existing schedule, you should do so during schedule clean-up.  Remember, if you have not yet scheduled any courses, you will need to use your alternate PIN (available from your advisor) in order to schedule.  

After schedule clean-up is over, the next opportunity to update your schedule will be during schedule adjustment which begins August 1.