Letter from the School of Graduate Studies

Due to the high likelihood of rain on Friday night, the robing location for Graduate Commencement has been changed to the Orrstown Bank Lobby on the second floor of the Luhrs Performing Arts Center.  You can enter through the main entrance of the building and there will be someone to direct you to the second floor.  Please lock all personal belongings in your car before entering the building, leave them with one of your guests, or leave them at the coat check area upon enter the building.

Should you have any questions, please contact Pam Bucher at PSBuch@ship.edu, or Brian Johnson at BJJohnson@ship.edu, or by calling the Provost’s Office at 717-477-1371.

Dear Doctoral or Master’s Degree Candidate:

Congratulations on the completion of your studies at Shippensburg University.  This letter contains some important information for doctoral and master’s degree candidates planning to finish their degree requirements during the 2022 spring semester and for August graduates who wish to participate in the May ceremony.

This semester's Graduate Commencement Ceremony will be held on Friday, May 6th at 7:00 p.m. in the H. Ric Luhrs Performing Arts Center (LPAC), with a reception immediately following in the Tuscarora Room in Reisner Dining Hall.  Tickets are not required.  Click here to view the campus map.

On the evening of the 6th, it will be important for you to plan to arrive no later than 6:15 p.m. and check-in at the registration table in the Orrstown Bank Lobby to pick up your processional card.  Academic robes are required for everyone participating in the academic procession and program.  Qualifying students may wear graduation cords. More than one graduation cord may be worn at the same time.  Students qualifying academically may wear a medallion, which signifies this achievement.  Members of organizations based on academic merit are eligible to wear graduation stoles representing such honor groups or societies.  Members of organizations based on non-academic recognition are eligible to wear graduation stoles with the approval of the Dean of Students.  Please contact the Dean of Students with any questions you may have.  A GRADUATING STUDENT MAY WEAR ONLY ONE STOLE OF THEIR CHOOSING. THE STUDENT WILL BE RESPONSIBLE FOR THE COST OF ANY SUCH REGALIA.  Additional information regarding cords, medallions and stoles may be found at http://www.ship.edu/events/commencement/cords_medallions_stoles/.  Pre-ordered caps and gowns will be available for distribution at the University Store in the Ceddia Union Building starting Wednesday, April 20, 2022, and continuing through the end of the semester.  If you did not pre-order, you may purchase your graduation attire at the University Store also starting Wednesday, April 20, 2022, and continuing through the end of the semester.  Please note that you must have received, via email, tentative approval for graduation, and you must have indicated on your graduation application that you will be attending the commencement ceremony, before you will be eligible to purchase your cap and gown.  To review your attendance status please log on to myShip, click on the student tab, click on the my academics option, in the graduation tools section select view application to graduate.  If you need to make changes to your attendance status, please contact the Registrar’s office at graduation@ship.edu.  We strongly recommend you make your cap and gown purchase well in advance, but the University Store will be open until 6:00 p.m. on the evening of the 6th for the convenience of you and your guests.  Also, a store representative will be on hand at Ship Rec as graduates prepare for the processional to help with last-minute needs for caps, tassels, and hoods.  Further information and details may be obtained by calling the store at (717) 477-1600.

Please make sure all of your guests are in their seats at the LPAC by 6:45 p.m.  At that time, the theater doors will be closed and the hallways will be used by faculty and graduates to prepare for the processional.  Any guests not seated by 6:45 will need to wait until 7:15 to find seating. 

We encourage you to lock your personal belongings in your car before entering the building or give them to one of your guests.  A limited number of small lockers will be available in Ship Rec.  There is a refundable fee of twenty-five cents to use the lockers.  Please note that if you do place items in a locker the doors at Ship Rec will be locked 30 minutes after the conclusion of the ceremony.  A coat check room is located in the first floor lobby of the Luhrs Performing Arts Center for the convenience of your guests.

A diploma cover will be given to students at the ceremony.  Diplomas and unofficial transcripts will be mailed to graduates approximately six weeks after graduation.  For those unable to attend the ceremony, diplomas, diploma folders, and unofficial transcripts will be mailed.  Information on requesting official transcripts may be found at http://www.ship.edu/Registrar/Requesting_Transcripts/

We hope that the Commencement Ceremony will be a time of celebration and fellowship for everyone and that you will be able to join us.  Feel free to call us at 717-477-1371 if you have any questions.       

Sincerely, 

Stephanie A. Jirard, J.D.
Interim Assistant Provost of Graduate Studies