Due to the weather forecast for Saturday, May 7, we’ve decided to move the undergraduate commencement ceremony indoors to Heiges Field House and host two separate ceremonies as outlined below.
This change is made with an abundance of caution to provide the very best experience possible for our graduates and guests and to provide advanced notice so you may adjust your travel and celebration plans.
Tickets are required for each undergraduate ceremony and only ticket holders will be admitted. Tickets have been issued to students and no additional tickets are available. Guests without tickets may view a live stream of the ceremony.
May 7, 2022
General Information for Undergraduate Degree Recipients
Congratulations on earning your degree. We want your commencement to be a dignified and memorable event that you will remember with pride and joy. To help accomplish this, please familiarize yourself with these instructions as there is no rehearsal.
Two undergraduate commencement ceremonies will take place inside Heiges Field House due to the predicted bad weather.
Members of the John L. Grove College of Business and the College of Education & Human Services will participate in the 11:00 a.m. ceremony. Graduates are to report to the Field House at 9:30 a.m.
Members of the College of Arts & Sciences will participate in the 3:00 p.m. ceremony. Graduates are to report to the Field House at 1:30 p.m.
Tickets are required of each ceremony and only ticket holders will be admitted. There are no additional tickets available.
Doors open at 9:00 a.m. for the first ceremony and at approximately 1:00 p.m. for the second ceremony. The opening time for the second ceremony may be delayed based on the length of the first ceremony.
Family and Guest Information
- Tickets: Students have been issued tickets for the ceremony. No additional tickets will be granted. Seating is on a first-come, first served basis.
- Parking: Shippensburg University Police and directional signs will direct your family and guests to parking areas.
- Guest Admission: Doors at Heiges Field House will open at 9:00 a.m. for guests attending the 11:00 a.m ceremony. Please ask your guests to arrive and be seated by 10:30. Doors will open at 1:00 p.m. for guests attending the 3:00 p.m. ceremony. Please ask your guests to arrive and be seated by 2:30 p.m. Light refreshments will be available.
- Guests with Special Needs: You should make arrangements for any of your guests with special needs by emailing email@example.com by April 29. The email should include the guest’s name and the name of one person who will sit with them. An interpreter (signer) will be at the ceremony.
- Photographs: Family and guests are not permitted to approach the stage to photograph graduates. A roster with your name and address will be sent to GradImages. Their photographer will photograph you as you receive congratulations from Interim President Patterson. The firm will contact you concerning your interest in purchasing photos. The firm’s website is gradimages.com.
- Alternative viewing for indoor or outdoor ceremonies are on MediaSite Stream and Xfinity/Comcast Community Access Channel 1070.
- Cap and Gown: Academic robes are required for everyone participating in the academic procession and program. Members of the SU ROTC Detachment who participate in commissioning ceremonies may wear appropriate military uniforms. Qualifying students may wear graduation cords. More than one graduation cord may be worn at the same time. Students qualifying academically may wear a medallion, which signifies this achievement. Members of organizations based on academic merit are eligible to wear graduation stoles representing such honor groups or societies. Members of organizations based on non-academic recognition are eligible to wear graduation stoles with the approval of the Dean of Students. A GRADUATING STUDENT MAY WEAR ONLY ONE STOLE OF THEIR CHOOSING. THE STUDENT WILL BE RESPONSIBLE FOR THE COST OF ANY SUCH REGALIA. Inappropriate decorations on caps and gowns must be removed prior to the ceremony.
- Alcohol: Possession and consumption of alcoholic beverages is prohibited. Beverages will be confiscated and violators will be evicted from the facility. Graduates who appear intoxicated will not be permitted to participate.
Check-In, Robing and Assembly
Special Assistance: Graduates who need special assistance to participate in the ceremony are asked to send an email to firstname.lastname@example.org by Friday, April 29.
Check-in: Students participating in the 11:00 a.m. ceremony shoud report to Heiges Field House at 9:30 a.m. to check-in and pick up your name card. Students participating in the 3:00 p.m. ceremony should report at 1:30 p.m to check-in and pick up your name card.
This card assigns you to a place in the procession and a seat based on your college. During the ceremony you will hand the card to the announcer, who will read your name.
Assembly/Robing: Please follow the directional signs designated for your specific college.
Valuables: You are responsible for your valuables; leave them at home or with a relative or friend. The university is not responsible for lost, stolen or misplaced items.
Tassels: Position your tassel on the right side of your mortarboard. You will be instructed to shift it to the left side during the ceremony.
Line-up: Follow the instructions of the class marshals, who will assist you in lining up according to the letter and the number on your name card. Your position is alphabetical by college.
Seating: The class marshals will lead you to the field house and direct you to your seats. Move into your row and fill all seats. Please be seated as soon as you enter the row. Remove your mortarboards during the national anthem, invocation, alma mater, and benediction.
Conferring of Degrees
At a certain point in the ceremony, you will be asked to stand and be presented to Interim President Patterson who will confer your degree. When the president finishes saying “. . .with all the rights, privileges and responsibilities pertaining thereto,” he will instruct you to move your tassel from the right side to the left side of your mortarboard. You then will be asked to sit and await instructions from the class marshals.
Awarding of Degrees: On cue from the class marshal, rise and move into the center aisle. When released by the class marshal, move to the announcer and present your name card. Next, move to the Dean to receive your diploma cover and then to Interim President Patterson, where a handshake is extended, and a photograph taken. Return to your seat and sit down immediately. Please follow the directions of the class marshals carefully.
Graduates are to remain in their seats for the entire program.
Following the benediction, the platform party, dignitaries, and faculty will leave the field house in the recessional. After they have cleared the aisle, the class marshals will release you without a recessional. This ends the ceremony.
Should you have any questions concerning participation in the ceremony, please email email@example.com.