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Student Payroll

Welcome to Shippensburg University Student Payroll.  For help on completing student payroll forms, view the How To Videos.  If you have any questions or need additional assistance, please contact Human Resources at or (717) 477-1124.

Before you begin working, you must complete the following steps:


Apply for a position

  1. All on-campus student employment and federal  work study positions are posted on Handshake.
  2. To apply for a position, fill out a Student Employment Application.   You will also need a resume.
  3. More information and assistance with this process can be found by visiting the Career Center (CUB, Room 108) or by visiting their website.


Fill out a payroll packet

  1. Fill out and sign (where applicable) the entire packet to the best of your ability. If you are unsure of how to properly complete a form please set aside/leave blank. A Human Resources representative will be happy to help you during Step 4.
  2. A current, valid photo ID and your Social Security Card (SSC) are required to complete your payroll packet.
  3. Use your Ship email address when an email is requested and do not print on both sides of the paper when printing.


Complete Student Employment Authorization Form

  1. After you’ve been selected, you and your hiring department will need to complete a Student Employment Authorization Form.  This form requires signatures from both the student employee and the hiring department.
  2. Students are not permitted to begin working until Step 4 has been completed.


Submit paperwork to HR

  1. Once steps 1 through 3 have been completed, submit all paperwork to Human Resources (Old Main, Room 109). Don’t forget that your SSC is required for payroll purposes. A photo ID and another acceptable document* is required for the Form I-9, Employment Eligibility Verification.
  2. Students are not permitted to begin working until Step 4 has been completed.


Complete Background Checks

  1. All student employees must complete criminal background clearances.   For positions that involve direct contact with minors, all three background clearances must be completed/submitted before you can start working.
  2. After completing Step 4 you should expect an email from Anita Weaver within a week with instructions and payment codes. It is imperative that you complete these as soon as possible.   Failure to do so will result in separation from payroll and/or a delay in your start date.


     Print Student Payroll Packet


Handshake is the platform to post all on-campus positions.  A manual to help navigate the system can be found here.  

Timesheets and Pay Statements

Electronic timesheets and pay statement are available through the PASSHE Employee Self-Service Portal.

Student Payroll Form How-To Videos

Below are videos that will assist you through filling out your student payroll packet. If you have any additional questions, please do not hesitate to contact the student payroll coordinator Brandi South.


Student Authorization Form


Student Employee Data Sheet

Local Services Tax

Local Earned Income Tax


Information Release Authorization Form

Employees Withholding Certificate

Direct Deposit

Confidentiality Statement

Clearance Information Sheet

Background Clearance Certification

FBI Fingerprint Questionnaire

Contact the Human Resources Office

Old Main 109 Phone: 717-477-1124 Fax: (717) 477-4037
Monday - Friday: 8:00 a.m. - 4:30 p.m.