Office of the Registrar

The Office of the Registrar provides services for Ship students, alumni, faculty, administration and staff. These services can be accessed using the links on this page or via the appropriate information system. We strive to provide an efficient delivery of these services in a customer-friendly and helpful environment.

Academic Calendar

Please visit to view the academic calendar. Additional dates and deadlines are available in the "Semester Information" link at .  If you have any questions, please contact the Registrar's Office at ext. 1381.

Application for Graduation

The application deadline for December and January Graduation is Monday, August 1, 2016. Once received, these applications will be reviewed by the appropriate academic dean's office or graduate department. This process will require approximately 8 weeks after the due date for applications. For more information, please visit

Last Day to Change UG Major

Undergraduate students may declare or change a major any time except for during scheduling, which includes schedule clean-up and the two weeks prior to scheduling. For the fall semester, changes will be accepted until Monday, October 3. Any changes submitted after this date will not be processed until scheduling is complete.  The following programs are currently identified as high-demand: Biology, Pre-K-4 and 4-8 Education programs, Communications/Journalism, Criminal Justice and Psychology. Students who wish to declare a major in a high-demand program must submit their request within the first three weeks of the semester (by September 19) in order to be considered. The deadline for students interested in declaring a major in Education is two weeks into the semester.  Students declaring other majors should submit requests during this period to allow them to be processed before scheduling for the next semester.

Last Day to Withdraw with "W" Grade

After schedule adjustment, all students, except first-semester freshmen, may withdraw from classes with "W" grades through myShip .  First-semester freshmen must contact their dean’s office to explore their options for withdrawing from a class.  Students will be able to withdraw from all but their final class.   All undergraduate students must personally visit their academic dean's office to process a withdrawal from their final class.  Graduate students must visit to request a withdrawal from their final class.

To withdraw from a class, please follow these instructions:  

  1. Log in to myShip portal.
  2. Click on My Academics from the Student drop down menu.
  3. Click on Add or Drop Classes link under the RegistrationToolsheading.
  4. If prompted, select current registration term.
  5. Click on the Action drop-down menu for the CRN (course reference number) from which you want to withdraw.
  6. SelectCourse Withdrawal Through Web.
  7. Select Submit Changes to submit your withdrawal.
  8. If your submission was successful, status for course should indicate Course Withdrawal through WEB on (date you submitted withdrawal).

The deadline to withdraw from a class or the University and receive a "W" grade is as follows for each part of term (POT):

 Part of Term
  Course Start & End Dates
  Withdrawal Deadline
 1 (Full Term)
  Aug 29-Dec 16    Nov 7
 2   Aug 29-Oct 21
   Oct 4
 3   Oct 24-Dec 16
   Nov 29
 4   Aug 22-Oct 14    Sept 27
 5   Oct 17-Dec 16
   Nov 25
 6   Sept 10-Dec 3
   Nov 10
 7   Aug 29-Oct 9
   Sept 23
 8   Sept 26-Nov 13
   Oct 27
 9   Aug 22-Sept 17
   Sept 8
 10   Sept. 19-Oct 15
   Oct 6
 11   Oct 17-Nov 12
   Nov 3
 12   Aug 15-Oct 7
   Sept 20
 13   Oct 10-Dec 2
   Nov 15
 14   Sept 10-Nov 5
   Oct 21

NOTE OF CAUTION:  Before withdrawing from a class, careful thought should be given to the possible consequences.  Withdrawals may have a negative impact on your progress toward graduation, your eligibility for financial aid, and your health insurance coverage.  If you are unsure or have any concerns, you should consult with your academic advisor with questions about your progress toward graduation, the financial aid office with questions about any financial aid you may have, and your health care provider for any potential changes to health coverage.  

Students are responsible for any class(es) appearing on their schedule.

NOTE: After the schedule adjustment period, NO REFUNDS will be given for any withdrawn courses. Charges will not be reduced for classes withdrawn with a "W" grade. 

Spring Graduate Scheduling

Graduate scheduling for spring 2017 opens October 17th. Students may log into the myShip portal for the most up-to-date listing of available courses. Please visit for additional information on preparing to schedule.

Spring Undergraduate Scheduling

Undergraduate scheduling for spring 2017 opens October 24. To view your registration days and schedule your spring classes, log into the myShip portal. 

Please visit for additional information on preparing to schedule. Scheduling will end Monday, November 14th. Schedule clean-up for spring will be held December 5-16.  

Incoming freshmen and transfer students for the spring semester will be scheduled prior to the start of the semester. Schedules will be available online before the semester begins. 

Winter Scheduling

Scheduling for Winter Term 2016 begins as follows:

  • Graduate - October 17
  • Undergraduate - October 24 (or your start time)
  • Undergraduate Non-Degree - November 115

To view your registration days and schedule winter classes, log into the myShip portal and select "Winter 2016".  For additional information, please visit