Car Rental

Car Rental with Enterprise and University Fleet Vehicles

Please take a moment and read through these important reminders related to means of travel and reimbursement for travel expenses.

Travel Expense Vouchers are audited to ensure compliance with policy.  Board of Governors’ Policy 1986-07-A, Travel Expense Regulations, section C.2. states that employees are to travel via the most economical means available.  If available, a University fleet vehicle should be used for all travel within a 250 mile radius of campus.  If a fleet vehicle is not available, University faculty and staff have access to standard/intermediate sized cars for $35.54/day via the State’s contract with Enterprise Rent A Car.  A cost benefit analysis, taking fuel into consideration, reveals that it is more economical to rent a vehicle if travel exceeds 80 miles per day.  Reimbursement for travel by way of a personal vehicle is only most economical for trips less than 80 miles per day.

Enterprise provides drop-off and pick-up service at the University’s warehouse.  Reservations can be accessed online.  Instructions for the rental car process (including instructions for entering in SAP) can be found here

Please note, per policy, “an employee who does not use the most economical means of travel available, consistent with the purpose and constraints of the travel, will be reimbursed as if the most economical means of travel has been used.”

Questions may be directed to Lillian Valved, Accounts Payable: 717-477-1157, lvalved@ship.edu.