Duplicating and Printing

The University Print Shop manages an average of a half-million impressions each month on the university copiers and printing presses.

Printing and Duplication Forms

Print Shop Services and Procedures

The team of two craftsmen and one bindery worker provide the following services:

  1. Routine Black and White Duplication
  2. Color Duplication
  3. Printing (including full-color process)
  4. Binding (thermal bind, spiral comb and wire)
  5. Mailing Services (printing address directly onto your direct mail piece)
  6. Self-service copier (.01 per copy charged back to your cost center)

Tips for Achieving Highest Quality Copies

  • Line art and text documents can be scanned for duplication.
  • Documents containing photos and screens should be submitted electronically via email for a much higher quality print. Email your file to printshop@ship.edu as an attachment along with the duplicating or color copy request form.
  • Microsoft Word will often print email and web addresses in colored ink or screens that do not reproduce well. Change these to black in documents to be scanned or email the file.
  • Formats accepted for duplication: Microsoft Word, Excel, Publisher, PowerPoint or pdf files.
  • JPEG files reproduce much better if placed into a document such as Publisher.
  • If you use fonts not included in the campus package files, save your file as a pdf.

Steps to Having Your Publication Labeled with Addresses

  • The Print Shop can print addresses on postcards and brochures, not envelopes.
  • Addresses should be sent in an Excel file to Mike Craig (mdcrai@ship.edu) to be sorted by zip code.
  • He will return the sorted Excel file to you to create a Word label file (5160 address labels) using mail merge.

Email the Word label file to printshop@ship.edu for labeling. Be sure to identify the printing project that should receive the labels.