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Microsoft Office 2016 Upgrade

During spring break (March 13-17, 2017), all campus PCs and Macs will be upgraded to Microsoft Office 2016.  This includes all Office applications such as Word, Excel, PowerPoint, OneNote, Publisher, and Outlook.

We will begin automatically upgrading all campus PCs to Microsoft Office 2016 overnight during the week of August 1-5.  In order to ease the transition from Office 2010 to Office 2013, all campus faculty and staff also have the option of installing Office 2013 on their own through the end of July.  This process is very simple and requires only a few clicks. We highly recommend performing the upgrade early so that you have more time to become accustomed to the changes in the new version.  Any PCs not upgraded by August 1st will receive the update automatically that week.

The upgrade is only available while connected to the campus network, so users who have university laptops at home will not be able to upgrade until they return to campus.  Upon return, you can follow the directions below to upgrade.

To automatically upgrade your campus computer to Office 2016, please follow the instructions below.  This option will be available until the week of August 1st, at which time the remainder of campus computers will be upgraded overnight.

Installing Microsoft Office 2016

  1. Close out of all Office applications (Word, Excel, Outlook, etc.).  If you are using a laptop, please make sure it is plugged in to a power source since the installation can take some time to complete.
  2. Click on the Start button and then on Control Panel.
  3. Look for an icon in the list called Run Advertised Programs.  If you see it, double-click on it and go to the step 4.

    If you don't see it, you may need to change the Control Panel view so you're seeing all items and not just categories.  To do this in Windows 7, click on the View by: box at the top right of the window and select Small icons.  In Windows XP/Vista, you may need to click on the Switch to Classic View link on the left.
  4. From the list that appears, click on Microsoft Office 2013 Professional Plus - Interactive Install and then click on the Run button at the bottom.  This will start the installation process, as shown below.
    If you don't see this item in the list, please close the Run Advertised Programs window, wait 5-10 minutes, and try again.  If it still does not appear, please call our Faculty/Staff Help Desk at xHELP (x4357).
    Office 2010 - Run Advertised Programs

    Office 2010 - Install
  5. The installation is completely automated and will take 10-45 minutes.  When finished, you will see the message below indicating that Office has been successfully installed.  Click on the Close button.  When asked to reboot your computer, click on Yes.

    Office 2010 - Finished

    Office 2010 - Reboot Prompt
  6. When your computer restarts, Office 2013 will be installed and ready to use!  You can open any of the Office applications from the icons on your desktop.

Frequently Asked Questions (FAQs)

Will I have to spend a lot of extra time learning about the new version?

For the most part, no.  Most Microsoft Office applications like Word, Excel, Access, and PowerPoint are mostly unchanged from a navigation/feature standpoint.  Although you will see some new features, most of the functions you are used to will be the same in Office 2016

There are some excellent guides to making the transition to Office 2016 on Microsoft’s website.

  • What's new in Outlook 2016 - Windows | Mac
  • What's new in Word 2016 - Windows | Mac
  • What's new in Excel 2016 - Windows | Mac
  • What's new in PowerPoint 2016 - Windows | Mac
Will on-campus training be offered for this new version?

Several sessions covering some of the new features in Office 2016 will be scheduled during the Spring 2017 semester.  Please watch your e-mail for an announcement regarding training dates and times.

Sessions will be recorded and will be made available on-demand to employees who are unable to attend in person.

How long does the upgrade take?

Depending on the speed of your computer, the installation can take anywhere from 10 to 45 minutes.  We recommend starting the installation before you leave for lunch, or before you go home at the end of the day so that it is completed by the time you come back.

How does this upgrade affect me if I have a Mac?

Macs will also be upgraded to Office 2016. You can follow the steps listed above to upgrade your Mac automatically. If you need assistance or have questions, please contact our Help Desk at 717-477-HELP (x4357).

Will I still be able to open files from older versions of Microsoft Office?

Yes.  There have been no major changes in file formats since Office 2007, so any documents created in older versions Office will work just fine.  Also, any documents you save in Office 2016 will be compatible with the older versions of Office.

What if I have already upgraded to Office 2016?

Many university employees were upgraded to Microsoft Office 2016 already, especially if their computer was replaced or re-imaged at some point over the past year.  In addition, any computer running Windows 10 is already running Office 2016.  If you already have Office 2016, there's nothing else you need to do.  No changes will be made to your computer when the upgrade is rolled out.

Can I get Microsoft Office 2016 for my home or personal computer?

Yes! Office 2016 is now available for free to all Ship students and employees to install on up to 5 home or personal computers. Please visit for instructions on downloading and installing the home version on your device.

Please note that the CD-based versions of Microsoft Office that were previously available at the campus bookstore are no longer offered.

What if I need help with the transition or have questions?

If you have any questions about this transition, or need help installing or using Microsoft Office 2016, please contact our Faculty/Staff Help Desk at 717-477-HELP (x4357) or