Students and Parents
Welcome to Shippensburg University Housing!
At Shippensburg University students can select your own roommates and rooms. You will be able to search for potential roommates with My College Roomie. After deciding who you want to live with you have the option of selecting from 14 different Living Learning Communities or a Non-Living Learning Community room. Most of your individual housing will be completed in the MyHousing portal. This website at housing.ship.edu describes the buildings, suite styles, and Living Learning Communities. Floor plans, utility services, and other important housing details are described as well.
Students will receive breaks and closing information from the Housing Office through their Ship email accounts. A student who arrives early or stays during break periods will need permission. Belongings can remain in the suites throughout the academic year. Agreements are for the full academic year unless a student requests special permission to stay one semester for graduation, student teaching, or studying abroad. Housing assignments usually do not change unless the student requests a room change after the second week of classes each semester. The Housing Office does reserve the right to consolidate rooms. Most residents maintenance and roommate issues are resolved through the residence life staff of the suites after the students move in. Students who withdrawal during the period of occupancy have 24-48 hours to remove their belongings from the room. Students are billed until they have completed a proper check-out.
Checking Out of the Hall Students complete withdrawal from residence hall form, room condition report, and turn in the room key to the residence life staff. Mailbox keys are returned to the CUB UPS Center.
Plans for Summer Housing 2021 have not been determined at this point. Check back here for future updates.
|Summer Term A 2021 McCune Hall|
|Residence Hall check-in 2:00 p.m. - 7:00 p.m..||Sun||May 16|
|Session opens||Mon||May 17|
|Memorial day - university closed - Residence Halls remain open||Mon||May 31|
|Special make-up for Memorial Day||Sat||June 5|
Residence Hall students must check out by 4:00 p.m.
|Summer Term B 2021 McLean Hall|
|Residence Hall check-in 2:00 p.m. - 7:00 p.m.||Sun||June 27|
(Summer Bridge Students: See Summer Housing)
|Independence day - university closed - Residence Halls remain open||Thurs||
|Special Make-up for Memorial Day||Sat||July 10|
Residence Hall students must check out by 4:00 p.m.
Mail is delivered to the mail center in the CUB (Ceddia Union Building) at the New UPS Store.
All residential student mail will be handled by The UPS Store which will be centrally located in the new addition of the Ceddia Union Building. Each residential student will be assigned a mail box with key in which all posted mail will be placed. The operating hours of the new student mail center will be 10 AM – 7 PM Monday – Friday and 10 AM to 2 PM on Saturday. Summer Hours are Monday through Friday 9:00 a.m. to 5:00 p.m. Closed Saturday and Sunday. Accountable mail, which includes express, certified, registered or insured mail or parcels, or any packages sent through courier services such as UPS, FEDEX or DHL must be picked up during these hours. You will be required to show your student ID and sign for these packages. Mail that fits into the box may be picked up during operating hours or after hours by using your residence hall key card to access the mail center. After hours access will be Monday thru Saturday until 11 pm. To let resident students know if they have mail or parcels to pick-up The UPS Store will be sending emails to your student email address. Packages not retrieved within 30 days will be returned to the sender.
A variety of products and services will be available at the new student mail center including the ability to send outgoing packages through UPS and letters and parcels through the United States Postal Service (USPS), the purchase of postage stamps, notary services, color/ black and white copy services, document binding services, incoming/outgoing fax services, passport photos, scanning of documents, and much more.
Students are no longer required to take larger or heavier letters and parcels directly to the post office. Additionally, students can send certified mail, return receipt, and delivery confirmation from the new mail center.
To ensure quick and accurate delivery of your incoming mail and parcels, please use the following mail address:
- Students full name
408 Lancaster Drive
# xxxx (students mailbox number which will be assigned)
Students who do not live on campus should not include Shippensburg University in any portion of their mailing address.
Mail and parcels will not be forwarded during short breaks or between Fall and Spring terms. 1st class mail can be forwarded following the Spring term by completing an address change/forwarding address card available at the Student Mail Center. The sender of Magazines, newspapers and other 3rd class mail must be contacted directly to change the delivery address.
Residence Hall Directors (RD)
Residence Directors at Shippensburg University are each responsible for the overall supervision of one residence hall. Their role is to create a community environment that assists students in meeting their social, academic, cultural, and personal goals.
For more information, please visit the RD Search Committee page.
Resident Assistants (RA)
Resident Assistants are undergraduate members of the Residence Hall Staff who reside within the residence halls. They play an important role in the development of residence hall life and have broad responsibilities for the social, academic, and emotional growth of the students who reside on their floor.
Applications for the RA position become available in September and are due the last day of the fall semester. Interviews take place in late January/early February and hiring is complete before spring break.
For more information, please visit the RA Selection page.
Desk Assistants (DA)
Desk assistants are undergraduate students who work at the front desk of each residence hall. They are supervised by the building's residence director and work 1 pm - 1 am on weekdays and 3 pm - 3 am on weekends. The desk assistants are also responsible for the hall's equipment, signing-in visitors, providing information to guests, and handling mail for the building.
DAs are hired on a rolling basis as positions open. Applications remain in the database for one calendar year.
For more information, please visit the DA Selection page.
The Dean of Students Office employs Graduate Assistants to provide service in: Drug & Alcohol Education; Greek Affairs; International Student Services; New Student Orientation; Student Conduct & Mediation; Volunteer Services; Multicultural Education and Character Education, and ResNet.
For more information, visit the graduate school page.
How does roommate matching work for room assignments?
After students confirm housing The Housing Office sends an email to the student’s Ship email to use MyCollegeRoomie to meet their future roommates. After locating a roommate students will go to their MyHousing Portal via MyShip and select the room.
Can I select my own room?
Yes, in the fall semester students will match roommates in the MyHousing portal and then select into the specific Living Learning Community or non- LLC hall and room of their choice from the rooms available. If the roommates are mutually matched in MyHousing when one of the roommates selects a room it will assign all matching roommates to the room. The Housing Office will place students in the Spring semester during the winter break according to their preferences in the MyHousing portal.
What are the bed sizes in the residence halls?
All residence hall rooms in suite buildings are equipped with a twin XL mattress (80 inches long) for each resident. McLean and Mowrey Halls have standard twin size beds (75 inch matresses). For more information on room furnishing, please visit housing.ship.edu/suites/.
Can each student have their own microwave and refrigerator?
Each room is allowed to have up to one microwave and one mini-fridge. For a suite-styled residence hall room, this would equate to one set in each bedroom as well as one set in the common area, however most suite-style residents decide to have one set placed in the common area and forego the additional sets in the individual bedrooms.
What residence halls are open to first-year students?
Most residence halls will have first-year students residing in them. McLean, Naugle and Seavers Hall are designated for Freshman only.
What is the guest visitation policy for the residence halls?
Students must sign in their guest with the Desk Assistant at the front desk of each residence hall on campus. Their guest can stay for a maximum of two nights within a seven day period. Guests must be 18 years of age and older. This policy has been modified during Covid. Please contact the residence life staff of your building with any questions.
For students that move onto campus early (sports, band, ASP) where do they move into?
Early move-in students typically move directly into their fall residence suite. The only exception to this is the entire football team stays together in one residence hall, and will move into their respective residence rooms closer to the beginning of the school year.
How does the laundry system work?
Laundry facilities are located inside each residence hall. The suite-style halls have a few machines on each floor. There is no charge to do laundry! It is FREE!
How are the residence halls cleaned?
Suite-style residence rooms (bedroom, bathroom, communal space) have to be cleaned by the residents of the suite room. The custodial staffs in those buildings will clean the building-wide common areas (lounges, kitchens, hallways).
Movein Day for Spring 2021 will be on Jan. 24th for incoming students. An arrival schedule and instructions is being developed at this time and will be emailed students at the SU email account.
Returning students will also be notified of their arrival date and time shortly.
Move In Day is always a bustle of activity inside and outside our residence halls. We'll have student volunteers and university staff on-hand to help make things go as smoothly as possible for you, and your patience and cooperation are appreciated.
Fall 2021 Arrival Dates and Check-In Times
Incoming students may be assigned to any of the six suite buildings, Harley, Kieffer, Lackhove, McCune, Seavers, or Naugle Halls. Seavers and Naugle Hall will be Freshman Only in 2021-2022. If you are a new student, check-in dates and times will be will be set and the schedules will be released as soon as possible. There may be some delays due to Covid regulations. See arrival schedule.
When You Arrive
- Pull your vehicle into a designated unloading zone near your hall.
- Unload your belongings at the curb and have someone move your vehicle to a nearby lot.
- Orientation personnel will be available to assist moving your belongings into the building.
- Report to the check-in location in your hall's lobby.
- Receive your keys, Room Condition Report, and other check-in materials. Also you will have the opportunity to purchase a hall association sticker for $5.00.
When you check in, you will receive an RCR/ACR (Room/Apartment Condition Report) which states the condition of the various items in the room as inspected by the residence hall staff. After you check-in, you should take a few minutes to inspect your room. If your form does not accurately reflect the condition of your room, you must bring any discrepancies to the attention of the residence hall staff within 48 hours to ensure that you will not be held financially accountable for these damages at check out.
What to Bring/Not Bring Take a look at the New Student Housing Check List ahead of time to figure out what you'll need to live on campus.
The residence halls close at 6 pm on Friday, November 20 for Winter Break.
Students may request a late stay, to stay over the break, or to return early for the spring semester. The deadline to make a request is October 28, 2020. Requests will be considered, and approval will be communicated at a future date. Please complete the following form to request to stay over any portion of the winter break as a result of a special circumstance.
Student-athlete needs will be coordinated through the Department of Athletics. If you are a student athlete returning for winter or spring practice and competition, you do not need to fill out this form.
Request to stay late, stay over break, or return early here:
(your ship credentials are required for login)
October 28, 2020 – Deadline to request a late stay, to stay over the break, or to return early for the spring semester through the webform included above.
November 20, 2020 – Residence Halls close at 6 pm. Reisner Hall dining ends at 6 pm.
January 29, 30, & 31, 2021 – Students may return to residence halls. More information will be communicated to your Ship Email about your specific date and time you are permitted to return.
February 26, 2021 – Deadline to apply to be a Resident Assistant for the 2021-2022 academic year. Visit http://www.ship.edu/housing/BEanRA for more information.
WINTER BREAK POLICIES AND PROCEDURES
Students should vacate their residence halls as soon as possible after completing their last class during the week of November 16-20. Be sure to take all items you will need, such as passports, prescriptions and other time-sensitive materials. Please remember the University does not carry insurance protecting students’ belongings. Although attempts will be made to maintain tight security over the break, it is recommended that valuable items be removed from the halls during the vacation break. Facilities staff members will enter all rooms and suites over the break to change air filters on HVAC units.
END OF SEMESTER RESIDENCE HALL INSPECTION
The residence life staff will be conducting a detailed room inspection. To be sure your accommodations meet all expectations, please adhere to the following (failure to do so will result in documentation):
-Clean, empty, defrost, and unplug your refrigerator – leave the refrigerator door open
-Clean your room or apartment (you may leave your belongings over the winter break)
-Remove all holiday decorations
-Unplug all electrical items, including fish tanks/aquariums
-Remove all items away from heating units
-Close and lock all windows
-Pull blinds down and open slats
-Turn off all lights
If you had item(s) confiscated during the semester which are not permitted in the residence halls, stop by your residence hall office and take your item with you. Please refer to the student handbook, the Swataney, for clarification of items not permitted on campus. – i.e. candles, incense, hotpots, more than one refrigerator, etc. Also, if you were in violation of a Student Code of Conduct and have outstanding letters to return to the Dean of Students office, please do so before leaving for Break.
CURRENT HOUSING AGREEMENTS
All residence hall students are reminded that housing agreements are for the ENTIRE academic year. Releases from the Housing Agreement are only approved for extraordinary circumstances. If a student is not released from the Housing Agreement, the student will continue to be responsible for the second-semester fees, even if the student moves out of the Residence Halls. STUDENTS THAT ARE NOT OFFICIALLY RELEASED FROM THEIR HOUSING AGREEMENTS WILL STILL BE RESPONSIBLE FOR ON-CAMPUS HOUSING FEES ON THEIR STUDENT ACCOUNTS. Please refer to the housing agreement (housing.ship.edu) for details regarding the 2020-21 Housing Agreement.
If space is or becomes available in a room/suite it must be kept available for use. If a resident is using the space as a single they are subject to be billed for a single room rate. Students must leave for winter break with half-vacant rooms prepared to take on another resident for the start of the spring semester. If this is not done, students may receive a failure to comply judicial violation and Housing and Residence Life staff may have to move personal items over the break to prepare for a new resident.
STUDENTS NOT RETURNING TO RESIDENCE HALLS /UNIVERSITY FOR SPRING 2020
-Clean your room, especially the floors; remove posters, etc.
-All university furniture must be in its proper place
-Remove all personal items from your room
-Check your room for any damages (or wear and tear)
-Schedule a check-out time with your RA
-The RA will accompany you to your room for a preliminary inspection of the room; have you sign your check-out forms and, in your presence, lock the door with your key
-Return your room keys to the RA
-A final room inspection may be conducted by your Residence Director and RA following your departure
END OF SEMESTER ROOM CHANGES FOR SPRING 2021
Students approved to make an end of semester room change for Spring 2021 will receive approval from Housing and Residence Life. Students receiving approval MUST remove all belongings from current space and checkout of this space BEFORE leaving for the semester break, so the University can prepare vacancies for occupancy by new students. Instructions will be provided with approval. If a student fails to vacate the current space before departure, the room change request will be canceled and the student will need to remain in the current assignment.
Mail will not be forwarded to your home address during the semester break. If you have special concerns you should communicate them to the mail personnel at the UPS Store in the CUB. Any resident not returning in January must complete a change of address with the UPS Store. If you are not returning to the residence halls for the spring semester, your mailbox key must be returned to the UPS Store in the CUB. It may not be provided to the RA to return for you. It is not permitted to be put into the residence hall express check-out boxes. Students will be billed if they are not returned to the UPS Store in the CUB.
2021-2022 ON-CAMPUS HOUSING AGREEMENTS
The on-campus housing sign-up process for next academic year will begin in November. More communication will be sent to you about on-campus housing for next year.
With the two year housing requirement, you’ll want to start thinking about where you want to live on-campus next year. We have a variety of Housing options available and returning student housing selection will start soon. To review the residency requirement, visit our website.
First-year students are required to live on campus in their second year. First year students are discouraged from signing a lease for off-campus housing for the 2020-21 academic year. Students will not be exempt from the housing requirement unless they meet the criteria. Signing a lease for off-campus housing does not automatically exempt a student from living on campus in the second year. Need clarification, or have questions? Email Housing@ship.edu or call 717-477-1701.
An off campus housing directory is available for students who are exempt from the housing requirement.
Graduate students are welcome to live in university housing in the suites or Mowrey Hall. Students should contact the Housing Office to establish the online agreement for the suites. The Mowrey Hall agreement should be available in the MyHousing portal at MyShip, Student, Ship Life, Connect to MyHousing. Once a housing agreement is in place students will be placed in a room in Mowrey Hall by the Housing Office. Most assignments will be posted before bills are posted online.
To Be Determined
To Be Determined
Contact the Housing Office at 717-477-1701 if you have any questions.
The time has arrived to send your student off to college!
Whether you are sending your first or your fifth child off to college this is a very exciting time in both your child's life and your life. Support and guidance for your child through this very important transition can be both fun and challenging. The Housing Office is here to assist your student and we look forward to answering any questions you may have. Students may need your assistance as they navigate through the MyHousing portal.
Each student will complete one of two housing agreements, decide who to live with the assistance of My College Roommie, and select their own room.We encourage participation in one of our Living Learning Communities. Students living in an LLC can request a roommate who is not participating in the LLC. Students who do not select a room will be placed by the Housing Office. It is important to discuss the various housing options and assist your student in selection a room type or suite style while allowing them to make the choice and process the housing themselves.
Housing is processed on an academic year basis. Students must vacate their assignment over Thanksgiving, Winter Break, and Spring Break according to the Housing Calendar. Belongings may be stored throughout the academic year although we recommend removing more valuable items over the break periods.
Arrival Schedules: Most incoming students will arrive on the Wednesday before classes begin based on the hall and zip code of the student for fall semester. Incoming students for spring semester will arrive on the Friday morning before classes begin. Current students are set to arrive after 9:00 a.m. on the Saturday before classes begin in the fall semester and after 1:00 p.m. the Sunday before classes begin in the Spring semester.
Early Arrival and Break Stayovers: Some students will be approved for early arrival or break stayovers. These requests are often submitted by the coach or advisor of an organization asking students to be here over the break. Some students my request permission to stay for extraordinary circumstances. Instructions for such are provided to the students in stayover bulletins.
Checking out: Students checking out of the halls before the end of the spring semester should complete an Room Condition Report, Withdrawal from Residence Hall form, and turn in the room key to the Residence Life staff in the hall. The mailbox key should be returned directly to the UPS Center in the CUB (Cedia Union Building).
Current students can sign up for the following academic year housing beginning in October of the current academic year. See parent letter mailed in October.