Student Payroll 

STEP 1

Apply for a position

• All on-campus student employment and federal  work study positions are posted on Handshake.
• To apply for a position, fill out a Student Employment Application.   You will also need a resume.
• More information and assistance with this process can be found by visiting the Career Center (CUB, Room 108) or by visiting their website.

STEP 2

• After you’ve been selected for a position, you and your hiring department will need to complete a Student Employment Work Authorization Form. This form will be sent out electronically via DocuSign. It will be routed to the hiring department first and then to you for completion.
• Students are not permitted to begin working until they have received an “Authorized to Work” email from the Student Payroll office, regardless of the start date listed on the Work Authorization Form.

STEP 3

• The payroll packet will be sent to you electronically via DocuSign. Complete the entire packet to the best of your ability. If you are unsure of how to properly complete any form(s) within the packet, please contact Student Payroll for assistance, studentpayroll@ship.edu or 717-477-1124.
• Use your legal name on all forms since that is how we are required to enter your name into our payroll system.

STEP 4

Submit original I-9 documentation and Social Security Card to HR

• Once steps 1 through 3 have been completed, present your original I-9 documentation and your social security card in person to the Office of Human Resources (Old Main, room 109). Photocopies of documentation will not be accepted. Provide one item from List A or one item each from List B and List C.
• Students are not permitted to begin working until they have received an “Authorized to Work” email from the Student Payroll office, regardless of the start date listed on the Work Authorization Form.

STEP 5

Complete Background Checks

• Student employees who must complete criminal background clearances for positions that involve direct contact with minors: all three background clearances must be submitted to the Office of Human Resources as required for your role. 
• After you complete Step 4, you'll receive and email from Crissy Diehl with your next steps and payment codes. There is no need to pay for your background clearances as the university covers this cost. Please note that we are unable to reimburse you if you choose to pay your own. To help ensure a smooth start, please complete your clearances as soon as possible after receiving the background clearance next steps email. Delays in completing them may affect your start date or payroll setup.