Registrar

Rights of Students

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. Review student rights and access information for Parents and Faculty on this page.

Students may need verification of their enrollment status for purposes such as eligibility for insurance coverage or deferment of student loans. Shippensburg University has authorized the National Student Clearinghouse (NSC) to provide these services to students:

• Print a certificate of enrollment that can be forwarded to a health insurer, housing provider, credit issuer, or other student service providers.
• View enrollment information that may have been provided to a student services provider.
• View the electronic notifications and deferment forms that have been sent to their lenders, servicers, and guarantors.

Enrollment Verification Instructions

Students have rights under the Family Education Rights and Privacy Act (FERPA) related to their education records.  FERPA limits the release of non-directory student information without the student’s explicit consent.  Shippensburg University students may grant others, such as parents, guardians, employers verifying grades for tuition reimbursement purposes. etc., permission to access certain information in self-service Banner.  This is referred to as granting proxy access, and the person to which the access is granted is referred to as a proxy.

Proxy Access Information and Instructions

myDegreeAudit is a planning tool released to help students and their advisors monitor progress toward degree completion. This tool is not a contract between the student and the University. It has been designed to assist students and advisors with the tracking of courses required to complete degree requirements. Every effort has been made to ensure its accuracy; however, final confirmation of degree requirements is subject to department, college, and University approval. If you have questions about your degree audit, please contact your academic advisor.

Instructions on Accessing and Using myDegreeAudit

Registrar News is available for Faculty, Staff and current Students. Please Note: A ship.edu login is required to access. Registrar News includes information about grading deadlines, scheduled adjustments, graduate and doctoral scheduling and more.

The Semester Calendar includes dates and deadlines for registration for classes, drop/add, withdrawal, and holidays. Visit the Semester Schedule here.

Registration Payment

Students who do not make payment for scheduled classes will have their schedules canceled and will not be permitted to attend class until or unless they make payment. Students who do not pay by the billing deadline will be assessed a $100 late fee.

NO REFUNDS will be issued for ANY CLASSES dropped after the end of the schedule adjustment period. Visit www.ship.edu/Student_Accounts/Refund_Schedule to review refund information and schedule. 

E-mail Address

Your campus e-mail account is your primary means for receiving communication from members of the Shippensburg University community. The University will not send e-mail to any account other than your campus account. Your responsibilities are to:

• Regularly check your SU e-mail and read your messages at least four times per week.
• Make sure that your e-mail does not exceed established storage limits.
• If you choose to forward your e-mail from ship.edu to another e-mail server, you are responsible for making sure that the e-mail is properly forwarded and working.
• Make sure that your SPAM filter or e-mail sorter does not delete official university correspondence. 

Dates & Deadlines

Visit www.ship.edu/registrar and click on "Semester Information" to view important deadlines and the academic calendar. 

Textbooks

Textbooks are available through Ship’s University Store: ship.bkstr.com or (717) 477-1600.

Withdrawal from Class

Students may drop or withdraw from all summer or winter classes through the myShip Experience portal. Students may drop or withdraw from all but their last spring or fall class through the myShip Experience portal.  Undergraduates should complete the withdrawal from college form and send it to their academic dean's office to withdraw from their last spring or fall class. Doctoral and Graduate students should complete the online form at www.ship.edu/Registrar/Withdrawal_Request_Form/ to withdraw from their last spring or fall class.

Mailing Address

Make sure that your permanent and local mailing addresses are valid. You may update them in the myShip Experience portal. 

Release of Student Information

Under federal law, Shippensburg University may release directory information about current students. Directory information includes name, home/local address and phone number, enrollment status, e-mail address, major, degree, and honors.

This information may be provided to callers and may be available on the university’s website. If you do not want this information to be released, you must notify the Registrar’s Office to withhold your directory information.

You may change your information release option by completing the “Place or Remove Hold of Directory Information” form available at www.ship.edu/Registrar/Registrar_Office_Forms and submitting it to the Registrar’s Office. 

Graduation

Visit www.ship.edu/Registrar/Graduation Process for information on how and when to apply for graduation. 

First Day Attendance

The first day attendance policy allows faculty to remove you from a course if you do not attend the first class session and do not provide notice to the faculty or the department secretary. This also applies to the first class after you add a course during schedule adjustment.

If you are dropped from a course for not attending the first class, you may only reschedule it if it is still open during schedule adjustment. Even if you do not attend the first class, you are still responsible for dropping the course during schedule adjustment. Otherwise, you may remain scheduled for the course and receive a grade of “F” if you do not attend. You may also be charged for the course. 

Parking Decals and Student ID Cards

Student ID cards and parking decals are available through the CUB Information Desk in the Ceddia Union Building. Students must have valid student ID and they are issued at no charge, but a fee will be charged to replace a lost ID. If you plan to operate a car on campus, you will need to purchase a parking decal. Failure to register your vehicle will result in a fine.

Phone Numbers

To call these offices from a campus phone, dial the 4-digit extension listed below. From off campus, dial 717-477- and then the 4-digit extension. 

Financial Aid...........................................................1131
Student Accounts (bills, payments)........................1211
Registrar's Office (registration, transcripts)............1381
Dean, Business......................................................1620
Dean, Education & Human Services......................1141
Dean, Arts & Sciences............................................1151
Dean, Exploratory Studies......................................1395
University Store......................................................1600
University Police.....................................................1444
Hot Line (for university closings)............................1200
Housing..................................................................1701

Graduate Rate

Shippensburg University reports the rate for students who have graduated up to six years after initially enrolling. To view this information visit www.ship.edu/irp and click on "Common Data Set". The graduation rate is Item B11. 

Registrar Office Staff

The Registrar's Office staff is available to answer your questions. You may contact the office at the email address or phone number listed at the bottom of this page. You may also contact individual staff members. Their contact information and areas they assist are listed below.

Cathy Sprenger, Registrar
registrar@ship.edu
(717) 477-1381

Corinne Goyt, Associate Registrar
cngoyt@ship.edu
(717) 477-1381

Brad Nailor, Assistant Registrar, Scheduling & Registration
bmnailor@ship.edu
(717) 477-1382

Tara Richardson, Assistant Registrar, Graduation
graduation@ship.edu
(717) 477-1380

Melissa Ramirez, Academic Record Specialist
registrar@ship.edu
(717) 477-1381

Allison Barrick, Management Technician
RegDataOffice@ship.edu
(717) 477-1381

Timothy Paules, Report Developer/Technical Specialist
tcpaules@ship.edu
(717) 477-1381

Undergraduate Students

Readmission Process

If you would like to return to the university and were not on an approved leave of absence or if you were dismissed or withdrew for academic reasons, you must complete the Application for Undergraduate Readmission. 

Readmission When in Good Academic Standing

If you were in good standing at the time of your withdrawal, your application will be reviewed by either the Admissions Office or your academic dean, as well as other university officials, to ensure successful plan for readmission is in place. Readmission may be denied or deferred if university enrollment is full or if you are applying for a program that is restricted or closed.

Readmission When Not in Good Academic Standing

If you were academically dismissed one or two times, you may apply for readmission after one calendar year. If you were dismissed three times, you may apply for readmission with either an earned associate degree or after three years have passed. 

Readmission is never guaranteed following academic dismissal. It may be granted only if you present compelling evidence of some fundamental change that will then allow you to perform academically at the level needed to graduate.

Determination of Program Requirements

If you are readmitted within one year of leaving the university, you will be subject to the academic policies and requirements that were in effect at the time of your original matriculation date.

You matriculate by registering for and starting an academic semester as a degree-seeking student. You do not need to declare a major in order to matriculate. If you begin taking classes in the summer, you will be considered as matriculating in the fall semester.

After one year, Enrollment Management, after advisement with the impacted academic offices, may determine whether current policies and requirements (in whole or part) will be applied.

Graduate Students

Readmission of Dismissed Students

If you are dismissed for academic reasons, you may not apply for readmission to the university for one academic term (excluding summer and winter sessions) following your dismissal. Dismissed students may, however, take classes as a non-degree student in any department other than the one from which you were dismissed. Should a previously dismissed student take classes as a non-degree student and then successfully apply for re-admission, the decision to count for credit courses taken as a non-degree student lies in the sole discretion of the admitting department.

To apply for readmission to a degree-granting graduate program, you must submit the Shippensburg Graduate Readmit Application.

Readmission is never guaranteed following academic dismissal and such application should present evidence you can perform academically at the level needed to obtain a graduate degree or professional certificate.

Readmission When In Good Academic Standing

Any graduate student who fails to enroll in any courses at Shippensburg University for 24 continuous months will be placed on inactive status and must submit the Shippensburg Graduate Readmit Application.

The final exam schedule is made available to students at the end of each semester.  Please Note: A ship.edu login is required to access the final exam schedule.