Student Conduct Records

Student conduct records are retained by the office of the Dean of Students and are considered confidential.

A student conduct file will not be released to non-University parties without the written consent of the specific student or pursuant to a judicial order or lawfully issued subpoena.

Disciplinary information may also be provided in certain limited circumstances in accordance with the Family Educational Rights and Privacy Act of 1974 (as amended).

Student conduct files are maintained separately from all other University files and are not considered part of the academic record. A student’s conduct file, including tape recordings of hearings, shall be retained for the following lengths of time before being destroyed:

  • Indefinitely maintained: Actions related to student organizations, fraternities, and sororities; Expulsion.
  • Maintained for three academic years from the date of the sanction letter: Suspension (Term, Indefinite).
  • Maintained for three academic years from the date of the sanction letter: Censure, Probation.
  • Maintained for three academic years from the date of the sanction letter: Warning, Reprimand.

Parent Notification

FERPA allows Shippensburg University to notify the parents or legal guardians if the student is found in violation of any codes that pertain to alcohol or drug violations if the student is under the age of 21 at the time of notification.  Parents or legal guardians typically receive notification via a letter from the Office of the Dean of Students.  This letter is sent to the home address on record at the University.  Other means of communication such as e-mail and phone calls can be used as well.

Parents or legal guardians, students, and the University are viewed as a partnership in promoting responsible decision-making, healthy lifestyles, positive community behavior, academic success, and personal development.  Notifying parents or legal guardians of alcohol and drug-related incidents is a fulfillment of the obligations associated with this partnership.  Notification should not be viewed as punitive but rather as an attempt to engage in productive dialog.

Authorization To Release Information